CHARITY COMMISSION FOR ENGLAND ANO WALES Truslees, Annual Report for the period From 0110412020 Period ond date Period start dato To 3110312021 Charity name:Tho Holboach drov• and whaplode dfova recr•otlon ground and villago hall Charlty registration num￿1:504215 Objectives and Activities Sumrnary of the purpose$ of the charty as set out In its goveming documenl 1 11 RECREATION GROUND AND VILLAGE HALL FOR THE BENEFIT OF THE INHABITANTS OF THE HAMLETS OF WHAPLODE DROVE AND HOLBEACH DROVE IN SUCH A MANNER AS THE COIIMITTEE OF MANAGEMENT FROM TIME TO TIME THINK FIT. Umbrella organlsatFon provldlng fa¢llitles, open space, Pl*ying Fiold Sport$ Fa¢Sllties, Communlty HallN•nu• lo local communlty. Summary ol the main activities In olalion to t￿8* purposes lor the pu￿1¢ benefrt. In particular. the activities, proie¢ts or servi￿8 1entified In the accounts. Statement confimiing whether the trustees have had regard lo the guidarK¢ issued by the Chanty Commtssion on pubtic benefrt P•rnl 17*1 P4rn1 11 The tru•t••s hov• rngard to th• guldance Issued by lh• ¢harfty comml$$lon on publ1¢ ￿nIfI1 Achievements and Perforniance W• arn GOn￿n￿l￿g to oporate •nd off¢r facllitie$. open spa¢•, playlng field. •port$ facilitses. ¢hlldren8 play equlpm•nt and • ¢ommunlty halVvgnu• to th• greater ¢ommunity. The opèn sp¥¢•s have b￿n used mor• In light of ¢o¥ld and tho bullding$ hav• undergon• •xt•n8i¥• r•novatson and r•pair Improving th• •xwrf•nc• r•c•l¥•d by •ll our vliltorn Summary ol the main achievements ol the chanty, Klenlifyin9 the difference charrty's wo(k has made lo the ¢if¢umstances of its toneficiaries and any wKl•r benefit$ lo soc*ty as vthole Pw• i]0 Flnanclal Revlew Review ot the ciiarrty s rinancial position at tho end ol the riod Slalement exp5ainitVJ the policy lor holding reserves statirg why they are hek Pw4121 The charSty Is in * good finan¢l¥l poslljon and would be ¢ongSdered ¥ going concèrn by th• tru•t•e$ Reserv•s ar• h•ld lo allow us • grac• I perlod to rals• fundj il our | clrcurnstsnces ¢hang• or to facilitato th• cloJur• of th? pr•mlses should w• c•as• to trade P••122 Amount cf r¢seryes held Reasons for holding zero reserves Oelails ol lund maienally in deficit Explanation of any un￿rtaInl￿S about the charrty continuing a8 a going concern P4rn122 P•rn122 rn124 M123 No Structure, Governance and Management Provide$ 8uildingslfacilitieslopen Spac• Acts AS An Umbrella Or Resource Bod | Charity commis51on 8¢h•m• Descrip￿trn of ¢hanty'8 trusts Type ol governing document Iner PArn125 How 1$ the chanty constrtuted? P•rn125 Unin¢orporat¢d TfUSlee se￿tIOn rnelh¢)J$ inGluding delails ol any constitutional provisions e g election to P051 or name ol any person or body enlrt loa Int one or m￿e P•r• 125 Trustees are appolnted vla ele¢tlon wlth •xl$ling trustees or by vote at an EGM truslees Reference and Administratlve details Charily nam• The Holt4ach Drove and Drové recreat￿ giound and villwae hall Other name the ch￿a us•s ￿a[A0d@ Dfo¥e Istered charty nUM￿r 504215 Chanty'8 pnnupal athlr6ss The EI0a￿lhaft cenlr• Par$c￿$ Lane Wha￿0de Dr PE12CG8 ass0tsat￿n Nam•• of th• ch•rlty tru•1￿ who m•n•g• th• charlty Dat•••¢1￿ Ilmtlor whol• yMr N•m• of p•rTon1Of Wl •rbt1￿d b) thppdnt tr￿1••111 oinc• Ill*Tril Oan*l 8ame8 Hadyn Dilley Martin Oliver DaviL1 Goo$• No detaits hekl lan Stanur Douglas Coleman David Burgess Chns KnKJht Oavid 8arf¢ol Richard Ward Anoty kirhman No detai15 10 No detaib held 10 No detai￿ held 12 Exemptions from disclosure Reasm for r￿￿kS￿0$u1e of ke r50Md delails Non• tlonal informallon Other OL. Non• Declaratlons Th• trusts•s d•clarn that they hav• •pprov•d th• tru8tM•' Trport 4bov•. Slgn•d on b•h•ll of th• ¢h4rlty'• Iru$t••s SlgnAtur•l•l Full n¥m•l*l Dan￿1 8am•s Po#lllon l•g S•¢r•tary, Ch•lr. •¢cl ! David Barfoot Vie• Cha Oat• 27101r2022 ## **The Independent Examination of the Charity Accounts for The Holbeach Drove and Whaplode Drove Recreation Ground and Village Hall.** ## **Charity Number: 504215** Following the examination of the Charity Commission for England and Wales, I can confirm that the charity audit threshold applies to the accounts and an audit is not required for any other reason. I can confirm that the charity’s income and assets figure is below the £250,000 threshold and it is not a Company. Therefore, accruals accounting is applicable. I can also confirm that in my appointment as an independent examiner, there is no conflict of interest as I have no input in the day-to-day running of the charity or the book-keeping. I am a Certified Licenced Fellow Member of The Association of Accounting Technicians. A set of Accounts for the Year Ending 31 March 2021 has been prepared and examined. It was noted that the banking income and expenditure was accurate with no discrepancies. However, there was a discrepancy regarding the cash figures involved, highlighted when the cash reconciliation took place. This amounted to £370. The members of the committee have been informed of this and it was recommended that the matter be raised in the next meeting in order to verify that if cash takings were used to buy incidental items, then these transactions should be recorded. During the financial year there was a change in committee members and, although every care was taken in the cross-over of roles, there were a few difficulties in the transfer of paperwork. I have been assured that these difficulties have been overcome. Despite this small matter, I am confident that the accounts and record keeping are on the whole accurate and every care has been taken in order to minimise errors. The trustees have taken all reasonable steps necessary to ensure funds and expenses are recorded correctly in the accounts. The Charity is deemed to be an on-going concern with the ability to satisfy any outstanding expenditure. This report should be read by the Committee in association with the Accounts. _Katrina Turner FMAAT_ Signed …………………………………………………….. _28[th] January 2022_ Date