ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
Report and Financial Statements
For The Period Ending 30 June 2022
ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
LEGAL AND ADMINISTRATIVE INFORMATION
GOVERNING DOCUMENT
TRUST DEED DATED 10 MARCH 1975 CHARITY NUMBER 504107
TRUSTEES
ELAINE BRADBURY SUSAN PRIDMORE CHRISTOPHER GLYNN-WILLIAMS KIRSTY WILLING (RESIGNED OCT 2021)
MEMBERS OF COUNCIL
MRS E BRADBURY (PRESIDENT) MR P THOMPSON (PRESIDENT ELECT) MR C WILLIAMS (IMMEDIATE PAST PRESIDENT) MS S PRIDMORE (ACTING TREASURER) MR J SLEIGH (ACTING SECRETARY) MR D HAWARD MRS B RUMBOLD MR N TOWNS MR H LLEWELLYN MR J HUGHES
PRINCIPAL OFFICE
℅ 35 NEWTON HEIGHTS KILGETTY PEMBROKESHIRE SA68 0ZB
BANKERS
HSBC HAVERFORDWEST PEMBROKESHIRE
INDEPENDENT EXAMINER
HELEN BOLUS ACIB PROBAS LLP STAFFORD
ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
TRUSTEES REPORT
For the period ending 30 June 2022
The Trustees present their report, along with the required financial statements of the charity, and examiner's report for the period ended 30 June 2022.
CONSTITUTION & ORGANISATION
The Rotary Club of Narberth and Whitland (‘The Club’) is constituted under a trust deed dated 10 March 1975. It is a registered charity, no. 504107.
The Club is also a registered member of Rotary International Britain and Ireland (RIBI) and complies with its governance and regulations.
In addition to the Trustee Account there is a Narberth and Whitland Rotary Club General Account and this deals with the day to day aspects of running a Rotary Club. The Club is managed by a Club Council, members of which are appointed at the Annual General Meeting and meets monthly with minutes being distributed to all members and reported to the Club each month.
The Club has updated its Deed of Trust to take account of annual changes to Club Presidents and Vice Presidents. Trustees will be updated annually in line with its provisions. The previous Trustees formally relinquished their roles and this document is therefore signed on behalf of the new board of Trustees which was in place from 1st July 2021.
OBJECTIVES AND PUBLIC BENEFIT
The Club has unrestricted objects to apply the income raised for all purposes which are charitable under the
laws of England and Wales from time to time. Subject to any designation or restriction which might be attached to
any sum received by The Club to be applied in implementation of its objects, it is the policy of the
Trustees to apply both capital and the income stream of The Club for the relief of the poor and needy or to such other charitable purpose, institution, society or object as the charity shall in a duly constituted meeting from time to time direct.
In setting our objectives and planning our services, the Trustees have given careful consideration to, and complied with, the Charity Commission's general guidance on public benefit.
FINANCIAL REVIEW AND INVESTMENT POLICY
The results for the period ended 30 June 2022 are set out in the Receipts and Payments section. This
shows net outgoing resources for the year of £1,224.
ACHIEVEMENTS AND PERFORMANCE
The Club is once again pleased to report a great year of fundraising allowing donations for local, national and International causes. In addition, members have spent many hours of their time to serve local events and organisations.
This year over £14000 was donated to various local, national and International charities of which £3,900.00 was sent to the Ukraine. Events were an indoor Charity Concert and two
Outdoor concerts. Due to covid our duck race was done on line virtually. Club ran our annual Il Giro de Pembrokeshire bike ride. We held a very well attended Santa Run just before Christmas and we produced Calendars for sale with profits from both going to two local foodbanks one in Narberth and one in Whitland, we also donated Easter Eggs to be given out over the Easter weekend as treats via the foodbanks.
Members have assisted in both Narberth and Whitland Carnivals and marshalled at the Local Civic week Pram Push.
We have continued to provide transport for the local Disabled sports and held our annual Sounds Fantastic to promote local young musician’s talents.
Sadly most Rotary Youth Competitions and the Mock Interviews at local schools were put on hold due to Covid. Members are looking forward to these being reinstated as soon as viable.
ELAINE BRADBURY PRESIDENT 2021/22
During the period, the charity has made grants of £14,207. The Beneficiaries have been:-
| Paul Sartori | £225 | ||
|---|---|---|---|
| Pembrokeshire and Carmarthenshire Food Banks | £550 | ||
| RIBI End Polio | £50 | ||
| Royal British Legion | £100 | ||
| RC Cwmbran Christmas Puddings | £240 | ||
| Swim Narberth | £1,000 | ||
| Fishermans Rest | £360 | ||
| Wales Air Ambulance | £1,060 | ||
| Cancer Research Wales | £800 | ||
| Sandy Bear Childrens Charity | £425 | ||
| Pembrokeshire Mental Health | £960 | ||
| St Johns Ambulance | £300 | ||
| Narberth Army Cadets | £200 | ||
| Whitland Choir | £300 | ||
| Bloomfeld House | £500 | ||
| Carys Underwood | £100 | ||
| Ffon Thomas | £100 | ||
| Phoebe Salmon | £100 | ||
| Poppy Cumine Scout Jamboree | £250 | ||
| Narberth School - Phillips | £247 | ||
| Llanfallteg Memorial Gardens | £300 | ||
| British Heart Foundation | £500 | ||
| Shoeboxes | £450 | ||
| Shelterbox | £1,180 | ||
| Ukraine Charities | £3,910 |
Charity Concerts featuring Viva la Diva, Richard and Adam Concert and Sunday Night Fever raised the bulk of funds, helped by the sale of locally designed Rotary scarves and the Charity Calendars.
Members again gave their time to various local events and functions throughout the year.
PROCEDURES AND POLICY FOR GRANT MAKING
The Trustees and Council Members liaise to ensure all grants are made to deserving causes and that the objectives of the Club are adhered to.
RESERVES POLICY
It is the policy of the Club to maximise unrestricted funds, which are the free reserves of the charity, to ensure
sufficient funds are available to cover grants payable, support and administration costs for the foreseeable future.
There are no restricted reserves held at present. A proportion of surplus of funds is always held as a matter of policy.
RISK MANAGEMENT
The Trustees have considered the operational and business risks which the Club faces and confirm that they have
established systems to mitigate the significant risks.
CORONAVIRUS (COVID 19)
As with many Charities, the pandemic has continued to have an impact upon our activities during the financial year, but we are pleased to report less of an impact than in the previous year.
APPOINTMENT OF TRUSTEES
The Trustees have been appointed with regard to her or his integrity and probity and proven record in her/his chosen professional career. It is expected that the policy attaching to appointments will continue in that vein. The background of each appointee is such that formal training is not required.
GOING CONCERN
After making enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to
continue in operational existence for the foreseeable future.
Approved by the Trustees and signed on their behalf by:
……………………………………dated…………………………………. Mrs Elaine Bradbury
……………………………………dated…………………………………. Ms Susan Pridmore
ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
I report on the accounts of The Rotary Club of Narberth and Whitland Trust Fund (‘The Club’) for the period ended 30 June 2022.
Respective responsibilities of trustees and examiner
The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act;
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b); and
-
to state whether particular matters have come to my attention.
This report is made solely to the charity's trustees. My examination work has been undertaken so that I might state
to the charity's trustees those matters I am required to state to them in an examiner's report and for no other purpose.
To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and
the charity's trustees as a body, for my examination, this report, or for the opinions I have formed.
Basis of Independent examiner's report
The examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures to the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
· to prepare accounts which accord with the accounting records and comply with the accounting requirement of the Charities Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
One aspect that the Trustees may consider reviewing, is that of the online banking payments arrangements. Presently one person can action online payments, whereas the Charity Commission recommends the use of dual authority for financial control. It is not a legal requirement to do so, but is recommended as best practice.
HELEN BOLUS ACIB PROBAS LLP STAFFORD
9th NOVEMBER 2022 ………………………………………………..
ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
RECEIPTS AND PAYMENTS STATEMENT Period ended 30 June 2022
| Unrestricted Funds | |||
|---|---|---|---|
| 2022 | |||
| 2021 | |||
| £ | |||
| £ | |||
| INCOMING RESOURCES FROM GENERATED | |||
| FUNDS | |||
| Voluntary income | |||
| Donations & Sponsorships | 5,221 | ||
| 895 | |||
| Activities for generating funds | |||
| Fundraising Activities | 22,853 | ||
| 6,597 | |||
| Other Income | 0 | ||
| 0 | |||
| TOTAL INCOMING RESOURCES | 28,074 |
||
| 7,492 |
|||
| RESOURCES EXPENDED | |||
| Charitable activities: |
| Grants 14,207 7,232 Other costs 81 31 Costs associated with fundraising activities 1,068 Governance Costs 50 TOTAL RESOURCES EXPENDED 8,381 NET RESOURCES FOR THE YEAR (889 NET MOVEMENT IN FUNDS (889) FUNDS BROUGHT FORWARD 10,808 TOTAL FUNDS BALANCE CARRIED FORWARD 9,919 |
14,747 263 29,298 (1,224) (1,224) 9,919 8,695 |
|---|---|
ROTARY CLUB OF NARBERTH AND WHITLAND TRUST FUND
STATEMENT OF ASSETS AND LIABILITIES at 30 JUNE 2022
Unrestricted Funds
2022 2021 £
| FIXED ASSETS Ofice Equipment 119 CURRENT ASSETS Stock 94 Debtors/Prepayments 948 Bank Account and Cash 11,542 CURRENT LIABILITIES Creditors (2,784) NET CURRENT ASSETS 9,919 NET ASSETS 9,919 FUNDS 9,919 Unrestricted Funds 9,919 TOTAL FUNDS CARRIED FORWARD 9,919 |
38 2592 0 8,695 |
0 6,065 |
||
|---|---|---|---|---|
8,695 |
||||
8,695 |
||||
| 8,695 | ||||
| 8,695 | ||||