2025-03-31-accounts - The Barnetby Village Hall Committee

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

THE BARNETBY VILLAGE HALL COMMITTE

Charity Number: 504046

THE BARNETBY VILLAGE HALL COMMITTEE

(A Registered Charity)

FINANCIAL STATEMENTS

Year ended 31 MARCH 2025

Phoenix Accountancy and Business Consultancy Limited

THE BARNETBY VILLAGE HALL COMMITTEE

Charity Number: 504046

Contents to the Financial Statements For the year ended 31 March 2025

	Page
Trustees Annual Report	3
Independent Examiners’ Report	6

Receipts and Payments Account	7
Statement of Assets and Liabilities	8
NotestotheFinancialStatements	9-11

THE BARNETBY VILLAGE HALL COMMITTEE Trustees Annual Report For the year ended 31 March 2025

Charity Number: 504046

Reference and Administrative Details

Name ofGroup	Barnetby Village Hall Committee	Barnetby Village Hall Committee
Period ofAccounts	Year ending 31 March	2025
Committee (fortheperiod ofaccountsunless otherwise stated)	Mrs J Owen [irsS Abbs Mrs M Monks	Chair Secretary Treasurer	Appointed -Apr 24
	Mrs S Simmons	Vice Chair
	Mr L Fielden
	Mrs E Auty
	Mrs P Gibbens
	Mrs L Hemstock
	Mr N P Hayselden		Appointed —Apr 24
ContactAddress	54 Silver Street
	Barnetby
	North Lincolnshire
	DN38 6HR
Independent Examiner	Rebecca Triffitt MAAT
	Chartered Certified Accountant,
	Phoenix Accountancy	and Business	Consultancy
	Limited
	4-6 Robert Street
	Scunthorpe
	North Lincolnshire
	DN15 6NG
Bankers	Natwest Bank
	119 High Street
	Scunthorpe
	North Lincolnshire
	DN156LT

THE BARNETBY VILLAGE HALL COMMITTEE Trustees Annual Report For the year ended 31 March 2025

Charity Number: 504046

Structure, Governance and Management

The Barnetby Village Hall Committee are a registered charity, number 504046 and is therefore regulated by the Charity Commission. The charity is an unincorporated association established under a deed of declaration of trust adopted on 2" January 1975.

Governing body

The responsibility to ensure appropriate governance and management of the charity is vested in the Trustees.

Appointment of Trustees

The appointment of trustees is in accordance with the Constitution.

The Constitution states that there must be at least 4 charity trustees and the maximum number of charity trustees is 14.

Objectives and Activities

The object of the charity is:

“to establish and maintain the Village Hall in Barnetby le Wold for the benefit of the inhabitants of Barnetby le Wold and its neighbourhood and other such membersofthe public who desire to and can conveniently make use of such Village Hall.”

Public benefit

The Trustees confirm that they have complied with the duty, contained in Section 4 of the Charities Act 2011, to have due regard to the guidance on public benefit issued by the Charity Commission. The charitable purpose of the charity within the meaning of the act is contained within its objects stated above. .

Achievements and Performance

During the period under review the charity has achieved its main objective to apply and be awarded funding, from several streams, to undertake the work to replace the village hall roof. However this has not been an easy journey with the funds being made readily available on the stipulated contractor payment schedule.

Regular long-term bookings have increased and the hall is booked most evenings during the week by a range of individuals and organisations from both within the village and elsewhere. The high quality facilities which the hall offers are an attraction to users.

The management committee take great pride in the quality of the hall facilities and maintain these to a very high standard. continued to provide a very high quality and very useful facility for the inhabitants of Barnetby with a wide ranging variety of activities. Usage of the hall has

THE BARNETBY VILLAGE HALL COMMITTEE

Charity Number: 504046

Trustees Annual Report For the year ended 31 March 2025

returned to pre-pandemic levels and the various user individuals and organisations have provided valuable recreational and leisure time activities for the participants.

Financial Review

Financial regulations

The financial statements have been prepared in accordance with the accounting policies set out on page 10 and 11 and comply with the constitution and applicable accounting standards.

Financial results

The charity has received grants from North Lincolnshire Council for the upgrade of the village hall roof £60,036 and £5,000 from Action with Communities in Rural England (ACRE). Other Income has come from the hiring of the village hall. (£13,459). Total resources expended were £89,987. The !oss for the period was £10,729. The Village Hall paid £9,464 towards the roof repair from their own funds.

Reserves Policy

The Trustees’ policy on reserves is that monetary reserves shall be maintained equivalent to 6 months’ average routine revenue expenditure. At the financial year-end cash balances amounted to £8,609.

Statement of disclosure of information to Independent Examiner

We, the Trustees who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:

e there is no relevant information of which the Independent Examiner is unaware; and
e we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the independent examiner is aware of that information.

FUTURE PLANS

Despite the recent increase in the price of utilities the village hall trustees have managed to procure a favourable contract for the electrical supply with Drax power which is valid until March 2026. The village hall committee have considered increasing rental charges but have decided in this financial climate that this would discourage hire of the hall so prices have been frozen but are constantly under review.

Lessons learnt with regards to the payment of invoices has reinforced the realisation for the need to be able to bank online.

It has been brought to the attention of the trustees that there is asbestos in the building and that this will have to be addressed with some urgency. As the building is in constant use there is material wear and tear which will also have to be addressed to maintain standards.

Trustees Annual Report

For the year ended 31 March 2025

Statement of Trustees responsibilities

The trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. The Barnetby Village Hall Committee has income below £250,000 and has therefore elected to prepare the financial statements on a Receipts and Payments basis in line with the Charities Act 2011.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner

The independent examination was undertaken by Rebecca Triffitt, MAAT of Phoenix Accountancy & Business Consultancy Ltd

By order of the Board

Mrs J Owen Chairperson .

Date: 21/01/2026

----- Start of picture text -----
ee
----- End of picture text -----

Charity Number: 504046

THE BARNETBY VILLAGE HALL COMMITTEE Independent Examiner’s Report to the Members of The Barnetby Village Hall Committee

I report on the accounts of The Barnetby Village Hall Committee for the period ended 31 March 2025, which are set out on pages 8 to 11.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

e examine the accounts under section 145 of the Charities Act;
e to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Charities Act; and
e to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rebecca Triffitt MAAT Phoenix Accountancy and Business Consultancy Limited - 4-6 Robert Street aQSl Jal. Scunthorpe yf DN15 6NG Date:

----- Start of picture text -----
(Beg : | ;
¢— 2 esls :x ‘lo g
oo SW cs)ia 2a OS> Ns)ISa N8 1‘ 4 |:
S32E
|
1 a «foe J tye / i
~
iy
Nee
ge...y
[=
' t
‘Nee '|2|8 e3 lela 8N rr) ;0
7 uy 3 % °
, : ° . 3 :
J. : ) ba|
or c
dh. é
a
<
=)
naw wormBas ' Is ar 7: g7ga- §:
“ED aRwe Smy §|a) 288Resa) 8
Neecu 8 q 8 Pele |.
+© ae ira2 :
+
roan)
. & - | 1
5 z
oO is S
e ‘eet 3°f or
=} ngsazzos tH °3 8B ze ene3
Zz Azz
!
ray
ol
OQ ee a ay
"esas ef o|
.3: eea:4 NFy2 rsfee)4.a oOVT,:|e inrT.)©assppsa osN8ee«8 ) :
in Uw : — As}
ate Oo
ore7| Ccc
r= :
>
| 2
:
| Oo aa
:
= 29 g
:
3 8& | o fe)
z 3
<< os w :
: i yn Us
VED : 5
i= ye7eH O'>bee . o ie438= i] —;
8 ;3 wv oYze5 ¥ 2S v
0%
ct eae
225 a5 3e wn = 3 “ Oo
SF gE:
: ss a SSE att 3% 5 age :
: bE ae <3 & & ir 25s Sl fon)
ta) @ csuo8Y 88 #8 : rr
rr :£6
woeee wae ge j gee 3
cS 4m 05Fees SEg naeEs = 9 oO: ats13 fe) 2a)oO
2 £9 ro} = vO ve) 52aS car] =F a FE :
g 3 aoees ane 23 §: Reeveae: cp
Eres
EEE Y S08 ef Ha
Ww— UO +nw msegsab! eae> 24 8 a3aea85 H&a5 z2za&8swes855ass SEc§ FEUS8&g E g =5;29
= efre fe
----- End of picture text -----

----- Start of picture text -----
|
----- End of picture text -----

THE BARNETBY VILLAGE HALL COMMITTE

Charity Number: 504046

Statement of Assets and Liabilities As at 31 March 2025

	Note
	s	2025	2024
MonetaryAssets		£	£
Current Account		8,609	19,338
National Savings &Investments		-	-
Petty Cash		-	-
Total MonetaryAssets		8,609	19,338
Comprising:
Restricted Funds	6	-	-
Unrestricted Funds		8,609	19,338
			__8,609 19,338
Non MonetaryAssets and Liabilities
Fixed Assets for the Charity’s use (at
cost)
Village Hall at cost of build		41,404	41,404
Equipment		10,597	10,597
Disabled Toilet		11,619	11,619
Window Grilles		2,550	2,550
New Road and pathway		11,314	11,314
Kitchen		35,504	35,504
New Roof		74,500	-
		187,488	112,988
Debtors
Sundry Debtors
Creditors
AccountsFee		300	288

These financial statements were approved by the committee on and signed on its behalf by: ;

----- Start of picture text -----
: . MrsMrs M J Monks, Owen, Chairperson Treasurer
----- End of picture text -----

The notes on pages 10 to 11 form part of these financial statements.

THE BARNETBY VILLAGE HALL COMMITTE

Charity Number: 504046

Notes to the Accounts

For the year ending 31 March 2025

Notes

1 Basis of Preparation

These accounts have been prepared on a receipts and payments (R&P) basis in line with guidance for a charity of this size.

)

The comparatives are for the year ended 31 March 2024.

2 Donations, Grants and Legacies

----- Start of picture text -----
2025 2024
Unrestricted £ £
Unrestricted Grants - -
Donations : - -
Restricted 65,036
Insurance Claim - -
65,036 -
3 Income from Charitable Activities
2025 2024
£ £
Fundraising 708 52
Miscellaneous 55 -
763 52
4 Income from Trading Activities
2025 2024
£ £
Lettings 13,459 15,548
13,459 15,548
----- End of picture text -----

THE BARNETBY VILLAGE HALL COMMITTE

Charity Number: 504046

Notes to the Accounts

For the year ending 31 March 2025

5 Costs of Charitable Activities

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |2025|2024| |UNRESTRICTED|£|£| |Wages|5,076|8,111| |Cleaning|and|waste|costs|1,772|1,978| |Heat,|Light &|Water|3,985|4,535| |Repairs|&|maintenance|2,141|1,512| |Insurance|1,985|1,534| |Accountancy &|Payroll|processing|fees|288|288| |Membership|&|Licence|70|70| |Sundries|170|584| |15,487|18,612| |RESTRICTED| |-| |Roof|Repairs|74,50089,987|||18,612|

----- End of picture text -----

6 Restricted Funds

;

----- Start of picture text -----
||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Opening|Bal|Income|Payment|Transfer|Closing|Bal| |Apr-24|Mar-25| |North|Lincolnshire|Council|60,036|(69,500)|9,464|-| |Action|with|Communities|in|Rural|England|(ACRE)|5,000|=|(5,000)|-|-| |-|65,036|(74,500)|9,464|-|

----- End of picture text -----

e North Lincolnshire Council, Restricted funding received from North Lincolnshire Council for the charity to upgrade village hall roof.

e ACRE

Restricted funding received from Action with Communities in Rural England to help fund the upgrade of the village hall roof.

7 Related Party Transactions

During the year the charity did not have any related party transactions with its trustees.