2023-03-31-accounts - Halford Village Hut

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Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	01	04	2022		31	03	2023

Section A Reference and administration details

Charity name Halford Village Hut Other names charity is known by Halford Village Hall Registered charity number (if any) 504012 Charity's principal address Mill Lane Halford Shipston on Stour Warwickshire Postcode CV36 5BY

Names of the charity trustees who manage the charity

Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee (if year any) 1 Maggie Bannister Chair Stepped back 19/01/2023 2 Paul Bannister Stepped back 21/02/2023 3 Sue Arthur Secretary 4 Jude Melling Treasurer 5 Nicholas Gale Parish Council rep 6 Natalie Langdown Resigned 05/03/2023 7 Muriel Parr Bookings coordinator

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Peter Ashwell Richardson

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Not applicable

Name of chief executive or names of senior staff members (Optional information)

Not applicable

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[Constitution]

How the charity is constituted

(eg. trust, association, company)

[Unincorporated association]

Trustee selection methods Management trustees are appointed or reappointed annually at the Annual (eg. appointed by, elected by) General Meeting held in July

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Halford Village Hall exists for the cultural, recreational, educational and social needs of the whole village community and provides a building and facilities where those aims can flourish.
	In planning any activity or event, the management trustees keep in mind the Charity’s Commission’s guidance on public benefit to ensure we are meeting our own objects at all times. To this end we aim to provide activities and events and open the hall to all those in our village community and beyond. Regular activities include table tennis, yoga, a bingo evening, a ladies group, an evening with film and a coffee morning, Alongside this the hall is regally hired for children’s birthday parties, family parties, christening parties, even Morris dancing practice. We organise and plan our own music festival entitled Halfest in the hall’s grounds, we hold a community Harvest meal and a Christmas Fair in conjunction with the church, a quiz evening with supper and a Lent lunch. We run a village lottery that is well supported by many villagers who subscribe on an annual basis. A highlight is always our Christmas pantomime, a favourite with both children and adults alike. Our large screen in the hall enables us to show national sporting events, such as the FIFA World Cup, the Wimbledon finals and popular cultural events such as Last Night of the Proms and the Strictly Come Dancing final. A fantastic lunch was held to celebrate the late Queen’s Platinum Jubilee with events in the hall and the garden. The village organises an annual Progressive Supper and the village hall is instrumental in providing support during the course of the evening.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

Halford Village Hall exists for the cultural, recreational, educational and
social needs of the whole village community and provides a building and
facilities where those aims can flourish.

In planning any activity or event, the management trustees keep in mind
the Charity’s Commission’s guidance on public benefit to ensure we are
meeting our own objects at all times. To this end we aim to provide
activities and events and open the hall to all those in our village
community and beyond.
Regular activities include table tennis, yoga, a bingo evening, a ladies
group, an evening with film and a coffee morning, Alongside this the hall is
regally hired for children’s birthday parties, family parties, christening
parties, even Morris dancing practice. We organise and plan our own
music festival entitled Halfest in the hall’s grounds, we hold a community
Harvest meal and a Christmas Fair in conjunction with the church, a quiz
evening with supper and a Lent lunch. We run a village lottery that is well
supported by many villagers who subscribe on an annual basis. A
highlight is always our Christmas pantomime, a favourite with both
children and adults alike. Our large screen in the hall enables us to show
national sporting events, such as the FIFA World Cup, the Wimbledon
finals and popular cultural events such as Last Night of the Proms and the
Strictly Come Dancing final. A fantastic lunch was held to celebrate the
late Queen’s Platinum Jubilee with events in the hall and the garden.
The village organises an annual Progressive Supper and the village hall is
instrumental in providing support during the course of the evening.

Additional details of objectives and activities (Optional information)

You may choose to include As a small committee we are always grateful for those from the village further statements, where who volunteer their help to enable all events to run smoothly and help relevant, about: keep the hall and grounds clean and tidy and to those who support us by providing regular maintenance.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

The ongoing maintenance of the village hall is always a challenge and Summary of the main given the age of the building striving to be environmentally and eco achievements of the charity friendly is not easy. The first stage has been to install secondary glazing during the year to the main hall windows to reduce heat loss through old windows. The hall is now much warmer and has helped considerably with our electricity consumption. It is the management committee’s responsibilty to ensure that the hall is maintained in good condition for all the village. It became apparent after recent storms that the main roof was in urgent need of repair and on closer inspection required a significant amount of work. With quotes amounting to over £25,000 we knew we did not have the funds to enable this work to be done. However our then chair, Maggie Bannister diligently sourced a number of grants to facilitate the work which will be carried out later in the year.This will ensure we can go forward and serve the community in a safe and well maintained building. Since the end of the pandemic we have gradually seen an increase in numbers attending events and one of our main achievements during the year has been our regular coffee mornings that encourage social interaction for older residents. We have seen many residents who have been widowed and are lonely coming to socialise in a safe and friendly space. It is proving to be an event that is well loved and very much looked forward to by many residents. Some of the late Queen’s Platinum Jubilee celebrations were held in the village hall. An amazing dog show took place in the hall grounds, an awesome Victoria Sandwich competion and a wonderful display of photos of village life in Halford during Elizabeth II’s reign took place in the hall. The day concluded by moving outside the hall to allow the community to come together to recognise and celebrate this signicant historic event. We have also begun the process of vesting the Village Hall with the Official Custodian and registering the land with the land regsitry. We hope this will be completed later in 2023.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit
	Cash at bank at 31/03/2023 in the current account is £35,652.40 of which the management committee have ring fenced £27,000 for the roof repairs. CCLA is our reserve account for major unexpected maintenance or expenditure. Held to cover 12 months operating costs or day to day maintenance should the hall have to close for any reason. The balance at 31/03/2023 was £7,008.55.
	Not applicable

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Our main source of funds this year has been grants and donations to support the replacement of the village hall roof. £23,233 was raised through grant applications and donations during the year.

The remaining income has come from events, activities, and the hiring of the hall premises.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Future plans: Once the roof work is completed, we will move onto getting quotes to redo the three flat roofs that are in need of replacing, in particular the office/toilet roof which has been leaking. We will be looking to extend our activities programme through reaching out to the village community for suggestions and support as we plan our fund-raising programme. We are committed to ensuring the best future for our village hall as a real centre for community use and we do not want to leave the hall in a vulnerable financial position.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S Arthur Full name(s) Susan Arthur Position (eg Secretary, Chair, Secretary etc) Date 20[th] June 2023

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CHARITY (OMMISSION FOR ENGLAND AND WALES ••* Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesj member5 of Halford Village Hut On accounts for the year ended 31" March 2023 Charity no lif any} 504012 Set out on pages I report to the trustees on my examination ofthe accounts of the above Charity ("the Trust°} for Ihe year ended 3110812020. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 ('the Act l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(51{b} of the Act. Independent I have completed rny examination. I confirm that no material matters have examiner's statement come to my attention in connection with Ihe examination which gives me ause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements Conrning the form and content of accounts set oul in the Charilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part Df an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 17IL122 Name: Frederick William Buxlon Relevant professional qualification{s) or body lif any): Institute of Chartered Accountants England & Wales Membership # 1623631 Address: 5 Granby Road, Honinglon Shipston-on-slour Waiwickshire, CV36 SAB

Section B Disclosure Only complete if the examiner needs lo highlight material matters of conrn (see CC32, Independenl examination of charity accounts.- direction5 and guidan for examiners). Give here brfef details of any items that the examiner wishes to disclose.

CHARITY COMMISSION FOR ENGLAND AND WALES Halford Vlllage Hut 504012 Receipts and payments accounts CC16a For the period from 0110412022 3110312023 Section A Receipts and payments unStrIcted funds to th nearest Restricted funds Endowment funds Total funds Last year to the nearest£ the ntartit£ to eare$t to the neare5t£ A1 Recel ts 1,542 19,233 2.808 1.470 4.000 199 Donations Fundr&8irwJ 1.542 19,233 2,808 1.470 4.000 1.785 969 5.302 1.500 10.667 100 GoVment grant Gitt $id IrbJtqualifyifvJl Interest Sub total fGross income for 122 AR) 29,374 29,374 20.327 A2 Asset and Investment sales, (see table). Sub total 29,374 29.3r4 20,327 A3 Payment8 Fundr31sing Lottery Equipment and m8ini8nan Council tsx Eleciricil Water In5urarKe Profèssi fees Sund 728 590 11,374 125 728 590 11,374 125 2.164 595 2,131 64 A13 307 S95 7,Z15 743 f4,227 322 61T 7,363 612 72.691 322 617 7,36J 612 21691 Sub total A4 Asset and Investment urchases, Saè lablel Sub total 22,691 22,691 14,227 Net of receipts/(paymgntsJ A5 Transfers beeen funds A6 Cash funds last year end Cash fvnds this year end 6,683 6,683 6.100 38,028 42,711 36.028 42,711 6.100 27KEr2023

Section B Statement of assets and liabilities at the end of the period Unrestricted funds R¢stricted funds Endowment fund to n9arest £ Gategorlès Details to noarost E to n@Jre8t £ B1 Cash fund8 Lloyds treasurer5 account 35.852 COIF chaniies depD511 fijnd 7,009 Peity cash 50 Totsl cash fund5 42,711 (agreè banCeSh rery*lpt$and payrTths ac¢w&ii Unrestricted fund5 to ne•rest£ Restricted funds to ttoarest E Endowrngnt funds to npwrest£ Details B2 (Xher monetary assets Fund to whl¢h asse¢ bplon Delails Costloptfjon811 CurrgntlfAIuè UoJ)al B3 Investsn•nt assets Fund to whlch ags•t bplo Details Currentvalue Cost loption811 B4 Ass&ts retained for the charity's own use Fund to which rel&tes Deta51s Amountdue When due tlonal BS Liabilities Zl44 Signed by one cr 0 tWStees on b8haff of all the trustees Signature Print Name Date of mval 2710612023