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2020-12-31-accounts

REGISTERED CHARITY NUMBER: 504003

The Phyllis Harvey Horse & Donkey Trust

Report of the Trustees and Financial Statements

Year Ended 31 December 2020

SMH Jolliffe Cork Ltd Chartered Accountants

33 George Street Wakefield West Yorkshire WF1 1LX

The Phyllis Harvey Horse & Donkey Trust

Contents of the Financial Statements for the Year Ended 31 December 2020

Page
Report of the Trustees 1
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8
Detailed Statement of Financial Activities 15

The Phyllis Harvey Horse & Donkey Trust

Report of the Trustees for the Year Ended 31 December 2020

The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

OBJECTIVES AND ACTIVITIES Objectives and aims

Hope Pastures is a small horse, pony and donkey sanctuary. Our mission is to rescue, rehabilitate and re-home horses, ponies and donkeys. The ultimate aim is to find these animals a fulfilling life with their own family, where they are loved and cared for.

We are a small charity, which is 'on the ground and easily accessible'. We are contacted every day to rescue animals and our lack of bureaucracy means we are able to act quickly to help if needed. 30 animals are currently being sheltered at the sanctuary and we are responsible for many, many more, now enjoying new and useful lives in loving 'forever' homes.

Our welfare team support horse owners in the local community and respond to calls from members of the public who have concerns about neglected horses, ponies or donkeys, working with other organisations where needed.

Hope Pastures also educates in animal welfare and our city base allows us to provide therapeutic contact opportunities for people who would not normally meet horses/donkeys. Open to the public free of charge every day, we provide a centre for the local community and families. We also run educational and fun visits for schools, brownies and support groups as well as take ponies out on therapeutic visits to centres and care homes. Of course, during lockdown, we were unable to run any of these activities and our sole focus was on running the Sanctuary.

The charity aims to meet two basic public needs:

  1. For the advancement of equine welfare, through rescue, support and education of the public

  2. For people, irrespective of background and ability, to be able to benefit from spending time with the animals and to have chance to contribute to their community.

1

The Phyllis Harvey Horse & Donkey Trust

Report of the Trustees for the Year Ended 31 December 2020

ACHIEVEMENT AND PERFORMANCE

Achievements to Date

The on-site facilities have been upgraded and additional locations have also been sourced for the animals, with the charity now responsible for over 130 equines. A new quarantine facility of 2 stables and tack room as well as a dedicated turn-out area has been added. The yard team have been trained in the protocol for dealing with the animals in the quarantine area.

In 2012 a new visitor centre was opened, supporting additional fundraising activity as well as truly enabling the main site to become a centre for the community. The visitor centre is still evolving and as well as opening week-ends and school holidays we now aim to open it weekdays too. It is run solely by our team of volunteers.

Programmes to increase donations and regular giving such as the introduction of our stable supporter and donkey club membership and deepening relationships with existing supporters are proving successful, as are on-site fundraising and community involvement.

We have been a member of the National Equine Welfare Council (NEWC) since 2015.

Since the last quarter of 2017 we have employed a welfare co-ordinator to support and help animals in need in the local community. We have been able to help with castrations through a grant and have offered advice to horse owners so that the equines can remain in their home with us offering education and support where needed. We did also trial having a second welfare co-ordinator in the North Yorkshire area from the beginning of 2019 who as well as doing this concentrated on finding new forever homes for our equines who were ready to move to a new loving home of their own. Additionally they monitored our animals on loan and instead of visiting all the homes in person, set up virtual visits which worked well during lock-down when visits were not possible.

The addition of a Sanctuary Manager has ensured that everyone is working in the same direction and has meant the staff and volunteers can be supported and developed in their roles. They have also brought new ideas for fundraising and bringing in regular income. The visitor experience has also been improved with a lot more information panels being added around the site and a donkey viewing area being created to allow closer access to the donkeys.

Our Latest Development

In 2020 during lock-down we had to think of ways to engage with our supporters and also had to think of ways to raise money without having visitors on site.

We started to do live videos giving a tour of the animals on site so our supporters and their families could still feel part of Hope Pastures and see what was happening. We also sent out regular videos and updates via Facebook to our supporters and volunteers to keep them up to date with our news.

Our tack sales are one of our main regular income streams and as we could not hold on-site tack sales, thanks to the commitment and time of our volunteers, we changed to selling on Facebook and via live tack auctions as well as continuing to sell on E-bay. This proved highly successful and has continued.

As people were unable to buy presents from shops in-person we ran a successful campaign to sell adoptions as presents and also as a way to support the charity. The sale of the knitted pony mascots also increased during 2020.

2

The Phyllis Harvey Horse & Donkey Trust

Report of the Trustees for the Year Ended 31 December 2020

FINANCIAL REVIEW

Financial position

Our income did not exceed our expenditure in this year due to several factors. We did not receive any legacy money in this year. Also as our on-site events were cancelled due to covid 19 including our dog show, which was the same with external events, we did not raise as much money through fundraising and our total was 19.4% lower than 2019. The legacy money from 2019 was used to support the charity and make up the shortfall in the day to day running costs.

We did have a very successful Facebook campaign to sell adoptions and knitted ponies to raise money and to help support us and the total raised from adoptions alone went up by 61.6%. We also started a Big 30 Challenge to encourage people to raise money for us by completing a challenge of their choice around the number of 30 e.g. to walk 30 miles or do 30 acts of kindness etc. and we were then fortunate to have this amount matched by a company in the USA.

Moving our tack sales to Facebook and live auctions has been very successful and the income generated from these sales was more than the previous year. It shows that postage doubled in 2020 and this was as a result of posting out the tack rather than selling it on-site but the postage costs were covered by the buyers. Additionally we sold more Christmas card and calendars this year as well as adoptions which also increased our postage spend.

Our fundraising expenses decreased as the visitor centre was closed and we did not need to buy stock to sell. Our vet fees were also £10,000 less than the previous year and this helped reduce our overall spend from the previous year. We did however manage to replace a roof on the rug room which was in urgent need of replacing.

We continued with only looking to place animals in loan homes rather than foster homes and no money was spent in 2020 on foster home placements. This also helped reduce our expenditure costs.

2020 was a difficult year but there were a lot of positives and the legacy from 2019 helped us through this period. A lot of supporters, both members of the public and companies donated throughout the year and our donations actually increased in 2020 and gave us a good footing to build on those relationships in 2021.

Reserves policy

The trustees have considered the level of reserves they wish to retain, appropriate to the Charity's needs. This is based on the Charity's size and the level of financial commitment held.

The trustees aim to ensure the Charity will be able to meet its ongoing running costs should there be any fall in incoming resources. To achieve this aim funds are set aside in the Charity's investment fund, which at the year-end totalled £162,380. This fund would cover over 6 months of the Charity's current running costs.

FUTURE PLANS

Key Medium-Term Priorities

To maximise the value of donations to us by:

To continue to increase the numbers of animals for whom we can improve their lives, by providing support to those who are struggling to care for their animals through our Welfare work

To continue to increase donations by expanding our supporter-base and cementing strong relationships with donors. To widen our reach within the community by offering new on-site activities for existing visitors and expanding these to more diverse groups and this has been a focus in 2021.

To raise our profile by visiting schools and other organisations to raise awareness of our work.

3

The Phyllis Harvey Horse & Donkey Trust

Report of the Trustees for the Year Ended 31 December 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The Charity is controlled by its governing document, a Trust Deed dated 9 December 1974, and constitutes an unincorporated Charity.

Background to Charity

The Phyllis Harvey Horse & Donkey Trust was established in 1974. The current trustees took over the charity in 2004, with just 16 animals and two week's working capital. The facilities were very poor, completely inappropriate for equines and unsuitable for visitors. Supporters, reputation and funding were at an all-time low, with the previous trustees prosecuted for cruelty.

Risk management

The trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

504003

Principal address

11 Malmesbury Close Leeds West Yorkshire LS12 4BW

Trustees

A R Wort L F Gawthorpe

Independent Examiner

SMH Jolliffe Cork Ltd Chartered Accountants 33 George Street Wakefield West Yorkshire WF1 1LX

Approved by order of the board of trustees on 22 March 2022 and signed on its behalf by:

A R Wort - Trustee

4

Independent Examiner's Report to the Trustees of The Phyllis Harvey Horse & Donkey Trust

Independent examiner's report to the trustees of The Phyllis Harvey Horse & Donkey Trust

I report to the charity trustees on my examination of the accounts of The Phyllis Harvey Horse & Donkey Trust (the Trust) for the year ended 31 December 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J Crossley FCA SMH Jolliffe Cork Ltd Chartered Accountants 33 George Street Wakefield West Yorkshire WF1 1LX

22 March 2022

5

The Phyllis Harvey Horse & Donkey Trust

Statement of Financial Activities for the Year Ended 31 December 2020

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
114,577
Other trading activities
2
69,120
Investment income
3
88
Total
183,785
EXPENDITURE ON
Charitable activities
General charitable activities
281,648
Other
5,149
Total
286,797
NET INCOME/(EXPENDITURE)
(103,012)
Transfers between funds
11
4,780
Other recognised gains/(losses)
Gains on revaluation of fixed assets
3,102
Net movement in funds
(95,130)
RECONCILIATION OF FUNDS
Total funds brought forward
600,060
TOTAL FUNDS CARRIED FORWARD
504,930		 Restricted
funds
£
14,500
-
-
14,500
-
-
-
14,500
(4,780)
-
9,720
899
10,619		 2020
Total
funds
£
129,077
69,120
88
198,285
281,648
5,149
286,797
(88,512)
-
3,102
(85,410)
600,959
515,549		 2019
Total
funds
£
370,278
77,528
150
447,956
295,885
2,602
298,487
149,469
-
19,332
168,801
432,158
600,959

The notes form part of these financial statements

6

The Phyllis Harvey Horse & Donkey Trust

Balance Sheet 31 December 2020

Notes
FIXED ASSETS
Tangible assets
6
Investments
7
CURRENT ASSETS
Stocks
8
Cash at bank
CREDITORS
Amounts falling due within one year
9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2020
£
175,907
162,380
338,287
-
184,591
184,591
(7,329)
177,262
515,549
515,549
504,930
10,619
515,549		 2019
£
176,751
159,278
336,029
210
272,204
272,414
(7,484)
264,930
600,959
600,959
600,060
899
600,959

The financial statements were approved by the Board of Trustees and authorised for issue on 22 March 2022 and were signed on its behalf by:

A R Wort - Trustee

L F Gawthorpe - Trustee

The notes form part of these financial statements

7

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements for the Year Ended 31 December 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Buildings - 5% on cost Furniture and equipment - 33% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Government grants

Grants receivable for the purpose of immediate financial support with regards to the Covid-19 pandemic, where there are no further related costs, are recognised in income in the period in which they are receivable.

continued...

8

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

2. OTHER TRADING ACTIVITIES

Fundraising events
Adoptions
3.
INVESTMENT INCOME
Deposit account interest		 2020
£
55,805
13,315
69,120
2020
£
88		 2019
£
69,292
8,236
77,528
2019
£
150

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.

5.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
355,278
Other trading activities
77,528
Investment income
150
Total
432,956
EXPENDITURE ON
Charitable activities
General charitable activities
280,885
Other
2,602
Total
283,487
NET INCOME
149,469
Transfers between funds
7,898
Other recognised gains/(losses)
Gains on revaluation of fixed assets
19,332		 Restricted
funds
£
15,000
-
-
15,000
15,000
-
15,000
-
(7,898)
-		 Total
funds
£
370,278
77,528
150
447,956
295,885
2,602
298,487
149,469
-
19,332

continued...

9

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

5.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES -
Unrestricted
funds
£
Net movement in funds
176,699
RECONCILIATION OF FUNDS
Total funds brought forward
423,361
TOTAL FUNDS CARRIED FORWARD
600,060
6.
TANGIBLE FIXED ASSETS
Buildings
£
COST
At 1 January 2020
287,654
Additions
15,713
At 31 December 2020
303,367
DEPRECIATION
At 1 January 2020
113,226
Charge for year
14,648
At 31 December 2020
127,874
NET BOOK VALUE
At 31 December 2020
175,493
At 31 December 2019
174,428		 continued
Restricted
funds
£
(7,898)
8,797
899
Furniture
and
equipment
£
37,212
-
37,212
34,889
1,909
36,798
414
2,323		 Total
funds
£
168,801
432,158
600,959
Totals
£
324,866
15,713
340,579
148,115
16,557
164,672
175,907
176,751

7. FIXED ASSET INVESTMENTS

Investments are stated at market value at the year end. The market value of the quoted investments are based on the market quotation on the relevant Stock Exchange.

continued...

10

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

8.
STOCKS
Stocks
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Taxation and social security
Other creditors
10.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted
Restricted
funds
funds
£
£
Fixed assets
175,907
-
Investments
162,380
-
Current assets
173,972
10,619
Current liabilities
(7,329)
-
504,930
10,619
11.
MOVEMENT IN FUNDS
Net
movement
At 1.1.20
in funds
£
£
Unrestricted funds
General fund
540,794
(103,012)
Investment revaluation reserve
59,266
3,102
600,060
(99,910)
Restricted funds
Landscaping fund
297
-
Donkey quarantine area
602
-
Castration fund
-
8,000
Wall and track system
-
6,500
899
14,500
TOTAL FUNDS
600,959
**(85,410) **		 2020
£
-
2020
£
2,713
1,976
2,640
7,329
2020
Total
funds
£
175,907
162,380
184,591
(7,329)
515,549
Transfers
between
funds
£
4,780
-
4,780
-
(602)
(4,178)
-
(4,780)
-		 2019
£
210
2019
£
4,467
1,697
1,320
7,484
2019
Total
funds
£
176,751
159,278
272,414
(7,484)
600,959
At
31.12.20
£
442,562
62,368
504,930
297
-
3,822
6,500
10,619
515,549

continued...

11

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

11. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Investment revaluation reserve
Restricted funds
Castration fund
Wall and track system
TOTAL FUNDS		 Incoming
resources
£
183,785
-
183,785
8,000
6,500
14,500
198,285		 Resources
expended
£
(286,797)
-
(286,797)
-
-
-
(286,797)		 Gains and
Movement
losses
in funds
£
£
-
(103,012)
3,102
3,102
3,102
(99,910)
-
8,000
-
6,500
-
14,500
3,102
**(85,410) **

Comparatives for movement in funds

Unrestricted funds
General fund
Investment revaluation reserve
Restricted funds
Landscaping fund
Donkey quarantine area
TOTAL FUNDS		 At 1.1.19
£
383,427
39,934
423,361
297
8,500
8,797
432,158		 Net
movement
in funds
£
149,469
19,332
168,801
-
-
-
168,801		 Transfers
between
funds
£
7,898
-
7,898
-
(7,898)
(7,898)
-		 At
31.12.19
£
540,794
59,266
600,060
297
602
899
600,959

continued...

12

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Investment revaluation reserve
Restricted funds
Vet fee grant
TOTAL FUNDS		 Incoming
resources
£
432,956
-
432,956
15,000
447,956		 Resources
expended
£
(283,487)
-
(283,487)
(15,000)
(298,487)		 Gains and
Movement
losses
in funds
£
£
-
149,469
19,332
19,332
19,332
168,801
-
-
19,332
168,801

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Investment revaluation reserve
Restricted funds
Landscaping fund
Donkey quarantine area
Castration fund
Wall and track system
TOTAL FUNDS		 At 1.1.19
£
383,427
39,934
423,361
297
8,500
-
-
8,797
432,158		 Net
movement
in funds
£
46,457
22,434
68,891
-
-
8,000
6,500
14,500
83,391		 Transfers
between
funds
£
12,678
-
12,678
-
(8,500)
(4,178)
-
(12,678)
-		 At
31.12.20
£
442,562
62,368
504,930
297
-
3,822
6,500
10,619
515,549

continued...

13

The Phyllis Harvey Horse & Donkey Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Investment revaluation reserve
Restricted funds
Vet fee grant
Castration fund
Wall and track system
TOTAL FUNDS		 Incoming
resources
£
616,741
-
616,741
15,000
8,000
6,500
29,500
646,241		 Resources
expended
£
(570,284)
-
(570,284)
(15,000)
-
-
(15,000)
(585,284)		 Gains and
Movement
losses
in funds
£
£
-
46,457
22,434
22,434
22,434
68,891
-
-
-
8,000
-
6,500
-
14,500
22,434
83,391

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2020.

13. PURPOSE OF RESTRICTED FUNDS

The balance on the restricted fund consists of £297 to cover the cost of landscaping in memory of Dominque Heneghan-Powell, £3,822 to cover vet bills held within a Castration fund and £6,500 held to cover costs relating to a Wall and track system.

14

The Phyllis Harvey Horse & Donkey Trust

Detailed Statement of Financial Activities for the Year Ended 31 December 2020

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Legacies and bequests
Grants
Other trading activities
Fundraising events
Adoptions
Investment income
Deposit account interest
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Rates, water and refuse
Insurance
Telephone and internet
Postage, stationery and advertising
Fundraising expenses
Sundry expenses
Fodder and bedding
Veterinary and therapy fees
Farrier fees
Rent of field and pasture management
Workwear
Horse passport and freezemarks
Fostering expenses
Horse box expenses
Travel and transport expenses
Repairs and maintenance
Electricity
Lottery licence
Website hosting
Carried forward		 2020
£
112,492
6,585
-
10,000
129,077
55,805
13,315
69,120
88
198,285
172,065
3,209
4,465
874
2,288
2,445
660
21,155
28,346
3,390
980
637
493
-
1,654
3,012
8,843
2,792
20
332
257,660		 2019
£
102,740
6,372
261,166
-
370,278
69,292
8,236
77,528
150
447,956
166,787
3,747
3,665
883
1,184
7,043
1,058
20,059
38,397
2,738
504
1,644
421
1,252
4,252
3,913
14,539
2,371
20
86
274,563

This page does not form part of the statutory financial statements

15

The Phyllis Harvey Horse & Donkey Trust

Detailed Statement of Financial Activities for the Year Ended 31 December 2020

Charitable activities
Brought forward
Health and safety expenses
Livery and training costs
Depreciation of buildings
Depreciation of furniture and equipment
Support costs
Management
Legal and professional fees
Finance
Bank charges
Total resources expended
Net (expenditure)/income		 2020
£
257,660
1,226
6,205
14,648
1,909
281,648
5,066
83
286,797
(88,512)		 2019
£
274,563
456
4,749
14,188
1,929
295,885
2,512
90
298,487
149,469

This page does not form part of the statutory financial statements

16