Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name Bedale Scouts Other names the charity is known by Bedale Scouls Registered charity number {if any) HQ registration number Charity's principal address CIO The Treasurer 24 Ascou Aiskew. Bedale Poslcode Names of the charity trustees who manage the charity IThese willbe published in the annual pOrt of fhe ¢h8nly the Charity Registerlireporting fora R8gisl8ree Ch8rity with 8 ch8rityregulator) Trustee Name Office (if any) Dates acted if not for whole year Kelen Beaucham Jonalhon Poole Sarah M les Hana Cris Chair Scout Leader Secreta Treasurer Trustee Board Trustee Board Trustee Board Trustee Board Grou 12 13 14 15 Names and addresses of advisers loplional information but encouraged as best practice) (These wllbe published in the ennu81 reportof the charity) Type of advisor Name Address 1 LT700001 {14 September 2024)
Section B Structure. governance and management Description of the charitys trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods le g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practi} You may choose to include additional information, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies an(J procedures adopted for.. a> the induction and training of trustees., b) trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 6 Trustees and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024)
Section B Structure, governance and management (continued) Risk and Internal Control {Specimen 1 } The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 3 LT700001 (14 September 2024)
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2} The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity,. we are honest, truSIorthY and loyal. Respect - We have self-respect and respect for others. Care We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference., we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Activities include'.- Camping, Watersports, Cooking, Crafts, Outdoor survival, Community activities 4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about= The Group is supported by volunteers and funding is raised trhough donations, grants and fundtraising activities. policy on grantmaking., contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year The charity has provided activities and education on a weekly basis for,in excess of, 100 local children, expanding their skills, minds and opportinities. Section E Financial Review Brief statement of the charity's policy on reserves R8serves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £25000. The Group held reserves of approximately £25,000 against this at year end. This Is the level required for operating expenses. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus Steps to eliminate) 5 LT700001 {14 September 2024)
Further financial review details (optional information) You may choose to include additional information, where relevant, about.. the charitls principal sources of funds (including any fundraisingl., Investment Policy {Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. how expenditure has SUPPOrted the key objectives of the charity,. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates reIVed to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash ftow requirements. • investment policy and objectives., Investment Policy {Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signalurels) Full namels) Kelen Beauchamp Hana Crisp Posilion (eg Secretary, Chair) Chair Treasurer Date 6 LT700001 {14 September 2024)
Scouts Scouts Bedale 1st Leeming {RAF) STATEMENT OF FINANCIAL ACTIVITIES Bedale with 1st Leeming (RAF) Scout Group Statement of FinancialAffairs foryear end 31st July2024 Incomlng Resourses Subscripti ons Bank Intrest Building Incoming Grants Accout Balances Current Accout DepositAccout I Deposit Accout 2 4,440.00 1,240.92 12,154.14 7,232.27 5,753.65 1,252.82 173.98 31,832.27 25,433.94 30,998.38 88,264.59 Camps & Activities Fundraising Other 32,247.78 Resources Expanded Capitation Building Running costs Equipment Events Newstore Build Camps &Activities Expenses & Other Insurance Funds 3,852.00 11.313.32 1,307.06 670.00 General Funds Reserve Fund- Restricted 1st Leeming IRAFI Restricted New Store Build 18,482.17 25,433.94 7.895.59 36.452.89 88,264.59 7,345.00 5.298.66 814.76 2,031.20 32,632.00 Summary Total Incoming Resources Net Income (Expenditure) Surplus Funds Brough Forward Fund Carried Forward 32.247.78 32,632.00 -384.22 88,648.81 88,264.59
Mrs K Cheesbrough 65 Stapleton Close Bedale DL8 2UA 4 October 2024 Hana Crisp Treasurer Bedale Scout Group Dear Hana Audit of Bedale Scout Accounts - 01108123 to 31107124 I have now completed the audit of the Bedale Scout accounts and have qualified the accounts accordingly. Records for the subsidiary account(s) held by the Scout section of the group were not provided for this audit and therefore do not form part of the receipts and payments account for the group. On the basis of the records and explanations provided l am satisfied that these accounts give a true and fair view of the fund's finances for the period. Should you have any queries regarding the above please do not hesitate to contact me at the above e-mail address. Yours sincerely J(aren Mrs Karen Cheesbrough Details of accounts audited Account Name Bank Sort Code Account number Current Account Savin s Account Reserve Account Co-o Co-o Ski ton B. S.