## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 August 2020 **To** 31 July 2021 ## Section A Reference and administration details ## **Charity name** Bedale Scouts **Other names charity is known by** Bedale Scouts **Registered charity number (if any)** 503989 **Charity's principal address** C/O The Treasurer 24 Ascough Wynd Aiskew, Bedale **Postcode** DL8 1AT ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kalen Beauchamp|Chair||Scout Committee| ||Chris Hall|GSL||Scout Committee| ||Hana Crisp|Treasurer||Scout Committee| ||Sarah Myles|Secretary||Scout Committee| ||Jonathan Poole|AGSL||Scout Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** **April 2014** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure,governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Committee consisting of Scouts Leaders and co-opted members. How the charity is constituted (eg.trust, association,company) Elected at the AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant,about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any relatedparties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objective of the Scout Committee is to verse the maintenance and upkeep of the Scout and Guide Group Headquarters and assist the Scout units in the raising of funds for the maintenance of the Group **Summary of the objects of the** Headquarters and for the running of Scout and Guide activities. **charity set out in its governing document** **TAR** **April 2014** 2 The main function of the committee is to coordinate fundraising activities to support the upkeep and maintenance of the Group Headquarters in order that Scouting and Guiding has a base from which to operate within the Bedale area. The Scout and Guide Groups operate in line with their respective umbrella organisations. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Our prime focus is to raise sufficient funds towards the cost of replacing our store building, which is dilapidated and beyond repair. We plan to take this opportunity to not only update the unit in terms of storage, but also in terms of accessibility and welfare provision for the local community. Our current building is over 63 years old and is showing its age. It is used to store our activity equipment including trailers, kayaks, open boats, paddle boards, alter fires, pioneering poles and lots more. All the equipment stored is used to provide exiting and inclusive experiences for all members of our organisation. Activities revolve around fundraising, our main event being the Bedale Festival, which we organise on an annual basis, and seeking donations and grants. ## **Additional details of objectives and activities (Optional information)** We are extremely grateful to those who support the committee through their time or expertise. However, our greatest thanks go to those leaders and volunteers who willingly give their time to enable Scouting and Guiding to continue to flourish in the Bedale area. You **may choose** to include further statements, where relevant,about: To date we have secured our future on the site following the purchase of our equipment store (the old fire station) which we used to rent from the diocese, and had planning permission approved for the new community building. - policy on grantmaking; - policy programme related investment; - contribution made byvolunteers. **TAR** **April 2014** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** ## **Hut Management** HQ maintenance continued through out reporting period but our activities were limited due to Covid pandemic. ## **Fundraising** Again we have been very limited with our fundraising due to Covid restrictions. **TAR** **April 2014** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Currently the charity has ring fenced £25,000 as our dedicated reserves restricted fund. This money is only to be used for emergency repairs, replacements or running costs within our HQ building to maintain a safe and usable environment to offset any loss of income due to fundraising restrictions. **Details of any funds materially in deficit** Not applicable ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Our ‘traditional’ source of funds is the Bedale Festival which Scouts and Guides have organised for many years but had to be cancelled due to Covid restrictions. We are fully supported by the wider Bedale Community, include the Town Council, The Community and Villages Forum, Hambleton District Council and Bedale Hall. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signedon behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|_Kalen Beauchamp_|_Hana Crisp_| |---|---|---| ||Kalen Beauchamp|Hana Crisp| ||
Chair|Treasurer| ||22 April 2022|| ||22 April 2022|| **TAR** **April 2014** 5 Receipts For Financial Year Ending: 31st July 2021 Total £ 25,935.34 Bank YIN Date Detsil Donation from Hunton Steam Rall AU5's Jul HQ hire AU5's Au ust HQ hire UMA HQ hire Au ust static donation AU5's UMA HQ hire Se Ski ton interest AU5's UMA HQ hire AU5's AU5's Sound reduction AU5's Donation from S AU5's Amazon Smile HMRC Charities AU5's Eas Fundraisin AU5's Subs P Cris Donation Mr&Mrs Ra Subs Beaucham Subs Ward Subs Gault Subs Bobb Robson AU5's Subs M les AU5's First Aid hire Just Givin Amazon Smile Just Givin AU5's HQ hire Sandell Subs Scouts from lan Sandell Durham Scout Sho from lan Sandell UMA hire for Ma Tent donation from Hunton Pub Just Givin Fundlcode AJC BIA BIA BIM AJC BIA BIM EIH BIA BIM BIA BIA ￿C BIA wc BIA wc IVE BIA AJC BIA AJF A]C AIF AIF AJF AJF BIA AIF BIA AJJ wc MJ BIA BIM AIF AJQ BIM Mp Amount 500.00 252.00 324.00 88.00 97.80 712.97 96.00 107.07 712.97 150.00 712.97 712.97 4,227.84 712.97 55.62 712.97 10.48 942.59 712.97 19.18 712.97 50.00 500.00 47.00 94.00 47.00 47.00 712.97 47.00 45.50 91.79 10.13 145.35 712.97 90.00 134.00 316.48 120.00 20.00 77.68 03108120 13108120 14109120 18109120 28109120 01110120 06110120 01111120 02111120 11111120 24111120 01112120 04112120 04101121 15101121 01102121 11102121 18102121 01103121 31103121 01104121 09104121 09104121 12104121 12104121 13104121 14104121 04105121 10105121 14105121 18105121 24105121 01106121 01106121 04106121 04106121 04106121 07106121 14106121 14106121 tember rin house Farm nolds 17106121 18106121 21106121 01107121 05107121 12107121 12107121 16107121 Donation Donation Just Givin AU5's UMA hire for June Leemin Scouts General - Mer er Leemin Scouts Restricted - Mer Donation for table hire wc AJC AJJ BIA BIM FIR GIR wp 5.41 4.92 58.06 712.97 100.00 855.70 8,295.07 20.00 er Cheques & Bank Payments For Financial Year Ending: 31st July 2021 Total £ 14,512.80 Ban Date 13108120 24108120 24108120 01109120 03109120 16109120 23109120 02110120 06110120 13110120 19110120 20110120 03111120 06111120 09111120 11111120 16111120 18111120 24111120 24111120 24111120 04112120 07112120 09112120 17112120 06101121 13101121 19101121 08102121 17102121 19102121 22102121 22102121 22102121 22102121 26102121 08103121 12103121 17103121 06104121 12104121 12104121 Chequ$ No: 100350 100351 100352 DD 100353 100354 DD DD DD 100355 DD 100356 DD DD 100357 100359 100358 DD 100361 100362 100363 100364 DD 100360 DD DD 100366 DD DD DD 100369 100367 100370 100371 100372 100368 DD 100373 DD DD 100374 100377 Detail HQ Cleanin Newe ment Cleanin material Eon Boiler maintenance HQ Cleanin Eon Bulb Ener Bulb Ener HQ Cleanin NYCC Yorwaste E&P Electrics Eon Bulb Ener British Le ion HQ Cleanin Sound Reduction NYCC Yomaste Cleanin material Unit Insurance Torches for Festival Durham Air Conditionin Bulb Ener HQ Cleanin NYCC Yorwaste Bulb Ener HQ Cleanin NYCC Yomaste Bulb Ener NYCC Yotwaste E&P Electrics HDC Small Lotte Window cleanin Cleanin material 999 Safel HQ C5eanin Bulb Ener HQ Cleanin NYCC Yorwaste Bulb Ener Scouts Ca itations Cleanin material Fundlcode B103 A105 B104 8101 B102 8103 B101 8101 B101 B103 B102 B102 8101 B101 A110 B103 A102 B102 B104 B102 A107 B102 B101 B103 B102 B101 B103 B102 B101 B102 8102 AJ08 B102 B104 B102 B103 B101 B103 B102 B101 AJ09 B104 Amount 252.00 207.84 88.90 161.99 120.00 280.00 79.67 144.00 144.00 294.00 12.00 45.58 138.41 144.00 20.00 336.00 4,227.84 30.88 50.12 42.00 17.84 360.00 144.00 280.00 30.88 144.00 210.00 30.88 144.00 30.88 87.55 20.00 30.00 37.43 63.92 304.50 144.00 210.00 30.88 144.00 2.068.00 105.48 Yi 12104121 14104121 20104121 29104121 06105121 11105121 12105121 18105121 07106121 07106121 07106121 09106121 16106121 06107121 14107121 16107121 100378 1 Q0375 DD 100376 DD 100379 100380 DD DD 100381 100382 100383 DD DD 100384 DD HQ maintenan HQ Cleanin NYCC Yorwasle HQ maintenance Bulb Ener E&P ElectriGS HQ Cleanin NYCC Yorwaste Bulb Ener CCTV s stem Car ark si HQ Cleanin NYCC Yorwaste Bulb Ener HQ Cleanin NYCC Yowaste B102 B103 B102 B102 B101 B102 B103 B102 B101 8102 B102 B103 B102 B101 B103 B102 279.63 280.00 30.88 320.00 144.00 109.14 301.00 43.72 144.00 546.90 28.80 350.00 30.88 160.00 255.50 30.88 ,Yi Summa of Recei Bedale Scouts For period to: 31-Jul-21 ts&Pa ments eceip Bank Petty Cash Total Aiskew Under 5.$ 8,464 17 8.464.17 Leemin Funds Donations £ 5.431.38 6.431.38 NY Scouts Gift Aid 942.59 942.S9 Fees& Subscriptsons Maiched Givin 466.00 466.00 Account Interèst 107.07 107.07 8eavers 8¢dale Festival 372.88 372.88 ScoutAssoualion 8ank char HQ hire 644.00 644.00 Cubs lorers ment sale￿Oan donation 40.00 40.00 Ourham Sho 316.48 316.48 A¢coul transfer 9.150.77 9.150.77 É 25,935.34 Total £ 25.935.34 ayments Bank Petty Cash Total HQ Electrici 1.980 07 1,980.07 6,564.12 3.353.QQ 281.93 HQ Maintenance & Runnin HO Cleanin C05t £ 6.564 12 3.353.00 281.93 HQ Cleanin matenals NewE meni 207.84 207.84 ment Re airs & Maintenance Bedale Festival 17.84 17.84 Cost of fundraisin 20.00 20.00 NY Scouts Fees £ 2.068.00 20.00 2.068.00 20.00 Bfili5h L ion Insurance Cubs Pa ments New Store 8uildin Durharn Bod es sho Enter Descfj lion here Enter De$¢n lion here Enter Descn lion here Enter Descri lion htrre Enier Descri lion he Cash Drawn from Bank for Pè Cash £ 14.512.60 £ 14.512.80 Current Sur Iu8 {Deflclt Funds Brou ht Forward Funds Carrled Forward £ 11.422.54 £ 66,916.10 £ 78,337.64 £ 11,422.S4 £ 66,915.10 £ 78.337,64 11111111111111111 IIE ## **Independent Examiner’s Report to the trustees of Bedale Scout Group.** I report on the accounts of the charity for the year ended 31[st] July 2021 ## **Respective responsibilities of the trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44 (1) (C) of the Act and to state whether matters come to my attention. ## **Basis of independent examiner’s statement** My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of unusual items and disclosures in the accounts and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements:a. to keep accounting records in accordance with section 44 (1) (a) of the 2005 Act and regulation 4 of the 2006 Accounts Regulations. - b. to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations. have not been met or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name:- Anne Hall Relevant Professional Qualification:- ACIB. ACCA Address :- Stonelea, Sussex Close, Bedale, North Yorkshire. DL8 2AW Date:- 15[th] March 2022.