2023-12-31-accounts - 1st Banners Gate Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	3	3	1	2	2	3

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Bannersgate Scout Group 33rd Sutton Coldfield and 33rd Birmingham Scout Group 5 0 3 7 6 3 1 2 0 6 9 1 9 2
	34 Coppice View Road
	Sutton Coldfield
	West Midlands
	Postcode	B	7	3	6	U	E

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Claire Bagnall
Ashley Barr	Chair
Margaret Drummond	Group Scout Leader
Paul Fennell	Secretary
Debbie Green		1/1/23 to12/10/23
Dawn Hill
NataliePhillips
Sean Ruddock
Sian Tart	Treasurer
Gareth Tunstall

Section B Structure, governance and management

Type of governing document

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts.

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Section B

Structure, governance and management (continued)

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 2 Ex Officio Trustees) and meets 4 times a year. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and hall lettings. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

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Section B	Structure, governance and management(continued)
	Risk and Internal Control (continued) Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group runs a Squirrel Drey for 4 and 5 years of age, two Beaver Colonies for 6 and 7 years of age, two Cub Packs for 8 to 10 1/2 years of age and a Scout Troop for 10 1/2 to 14 years of age - all of which are open to girls and boys. Trained and skilled volunteer leaders run a full Scouting programme for all these sections.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

3 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The team of volunteer leaders arranged many and varied activities in the Scout Hall, the local community, such as visiting the Fire and Police services, and away on adventurous camping expeditions, long hikes and overnight stays. Community and Nation involvement included litter picking, food bank collections, meeting the ambulance service, joining in Remembrance and St Georges Day events and celebrating the Kings Coronation. Over 1000 individual Challenge and Activity badge awards were earned with many achieving age appropriate Chief Scout Awards.

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

The team of volunteer leaders arranged many and varied
activities in the Scout Hall, the local community, such as
visiting the Fire and Police services, and away on
adventurous camping expeditions, long hikes and overnight
stays. Community and Nation involvement included litter
picking, food bank collections, meeting the ambulance
service, joining in Remembrance and St Georges Day events
and celebrating the Kings Coronation. Over 1000 individual
Challenge and Activity badge awards were earned with many
achieving age appropriate Chief Scout Awards.

Section E	Financial Review
	The Group successfully applied for a grant of £50,341 from the Youth Investment Fund to be used for internal refurbishment of the hall (completed in 2023) and for the demolition and replacement of a large shed at the rear of the premises which is to be completed in 2024 with planning permission being granted in September 2023. This planned expenditure in 2024 explains the balance carried forward at 31st December 2023. Grant Received Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short or there be an unforseen cost to cover repairs to the premises. The Group Trustee Board considers that the group should hold a sum of £10,000 for this contingency reserve. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building Investment Policy
Section F	Other Optional Information
Plans for future periods	This development is intended to provide activity accommodation for the Scout and Explorer sections (ages from 10 1/2 to 18 years) which are forecast to grow significanty in the next three years.
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Margaret Drummond	Margaret Drummond	Margaret Drummond	Margaret Drummond	Margaret Drummond	Margaret Drummond	AshleyBarr

Margaret Drummond						AshleyBarr

GroupScout Leader						Chair
1 4 0 6 2 4
1	4	0	6	2	4

4 LT700001 (27 February 2024)

33rd Sutton Coldfield West (1st Banners Gate) Scout Group

Receipts and Payments Account

For the period from 1st January 2023 to 31st December 2023

Final

Receipts

Receipts	Final
	Unrestricted	Restricted &	Total funds
	funds	Designated
		funds
	£	£	£
Donations and similar income
Membership subscriptions	17,596.16		17,596.16
less membership subscriptions paid on	(6,650.00)		(6,650.00)
Net membership subscriptions	10,946.16	-	10,946.16
Donations	3,228.62		3,228.62
Sub Total	14,174.78	-	14,174.78
Grants
Youth Investment Fund grant		31,216.00	31,216.00
Fundraising & Activities (gross)
Camp Receipts	9,577.39		9,577.39
Sub Total	9,577.39	31,216.00	40,793.39
Investment Income
Bank interest	-		-
Total Gross Income	23,752.17	31,216.00	54,968.17
Asset and investment sales	-		-
Total Receipts	23,752.17	31,216.00	54,968.17
Payments
	Unrestricted	Restricted &	Total funds
	funds	Designated
		funds
	£	£	£
Charitable Payments
Youth Programme & activities	2,171.77		2,171.77
Donations made	350.00		350.00
Camp expenditure	10,820.71		10,820.71
Electricity, water, heating	3,343.58		3,343.58
Insurances	1,430.22		1,430.22
Cleaning costs	1,296.81		1,296.81
Equipment repairs/renewals	296.74		296.74
Equipment new	1,008.85		1,008.85
Building repairs	7,248.98	2,713.00	9,961.98
Building development	-	25,379.70	25,379.70
Bank fees	60.80	-	60.80
AGM & trustee expenses	499.45		499.45
Total gross expenditure	28,527.91	28,092.70	56,620.61
Asset and investment purchases			-
Total payments	28,527.91	28,092.70	56,620.61
Net of receipts/(payments)	(4,775.74)	3,123.30	(1,652.44)
Transfers between funds	-	-	-

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33rd Sutton Coldfield West (1st Banners Gate) Scout Group Final

Statement of assets and liabilities at the end of the year

Cash funds Bank current acount Cash in hand Other Accounts Float at County Shop Total cash funds Non monetary assets Land and buildings Scouting equipment and furniture	Unrestricted funds Restricted & Designated funds Total funds £ £ £ 22,443.37 3,123.30 25,566.67 254.11 254.11 - - - -
	22,697.48 3,123.30 25,820.78
	405,973.00 34,752.00

Restricted and Designated Funds

YiF donation balance for new Scout Hub building

Notes

1 The land and buildings are shown at insured reinstatement value of the buildings
2 Equipment is shown at insurance replacement value

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Independent Examiner's Report to the Trustees of the 33rd Sutton Coldfield West (1st Banners Gate) Scout Group

I report on the accounts of the Group for the twelve months ended on 31st December 2023 which comprise the Receipts and Payments Account, the Statement of Assets and Liabilities and related notes set out on the preceding pages.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of the Trustees and Examiner

The Group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);
To follow the procedures laid down in the General Directions given by the Charitiy Commissioners
(under Section 145(5)(b) of the Charities Act); and
To state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

Which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with Section 130 of the Charities Act; and
to prepare accounts which accord with accounting records and comply with the accounting
to which, in my opinion, attention should be drawn in order to enable a proper understanding of

Elizabeth Quigley 06/06/2024

Elizabeth Quigley Associate of Chartered Institute of Management Accountants 60 Fecknam Way Lichfield WS13 6AN

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