## **33rd Sutton Coldfield (1st Banners Gate) Scout Group Trustees' Annual Report and Accounts** For the period from 1st January 2022 to 31st December 2022 Registered charity No. 503763 National registration number 12069192 Birmingham Group No. 33rd _**Headquarters address: Address for correspondence:**_ 34 Coppice View Road Apartment 7 The Chase Sutton Coldfield Digby Road West Midlands Sutton Coldfield B73 6UE West Midlands B73 6AR **Trustees Trustees Trustees Retiring in 2022** Claire Bagnall Betty Clarke 15th March Ashley Barr Chair Jane Ford 1st July Margaret DrummondGroup Scout Leader Sarah Keenan 1st July Paul Fennell Secretary Sarah McCoy 1st July Debbie Green (From 1st July 2022) Sharon Mathews 31st December Dawn Hill Ann Millington 31st December Sean Ruddock (From 1st July 2022) Peter Morgan 15th March Sian Tart Treasurer Alice Wood 1st July Gareth Tunstall **Structure and** The Group's governing documents are those of the Scout Association. They **governance** consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. **Management** The Group is managed by the Group Executive Committee, the members of which are the "Charity Trustees" of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders, parent's representatives and nominated members. This Group Executive Committee meets at least 6 times each year and exists to support the Group Scout Leader in meeting the responsibilities of the appointment - The maintenance of Group property; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adults support; - Appointing any sub committees that may be required; - Appointing Group Administrators and advisors other than those who are elected. **Risk and Internal** The Group has in place systems of internal controls that are designed to provide **Controls** reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Page 1 of 4 **Objectives and** Summary of the objectives of the charity as set out in its governing document: **activities** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - **Integrity -** We act with integrity; we are honest, trustworthy and loyal. - • **Respect -** We have self-respect and respect for others. - **Care -** We support others and take care of the world in which we live. - **Belief -** We explore our faiths, beliefs and attitudes. - • **Co-operation -** We make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - • Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their Promise. |**Summary of Main**|An active year for the six sections we now have in our Group with significant| |---|---| |**Activities**|achievements. Our new Squirrels (aged 4 and 5) has been very well attended and| ||all age groups have participated successfully in District and County events as well| ||as gaining a wide variety of awards and badges. All have had the opportunity of| ||camping experiences, some for the first time. Younger sections visited the Police| ||museum and have enjoyed a "sleep over" in the Scout Hall.| |**Public Benefit**|The Group meets the Charity Commission's public benefit criteria under both the| |**Statement**|advancement of education and the advancement of citizenship or community| ||development headings.| |**Achievements**|The Group has expanded this year to 140 youth members with more than 25 adult| |**Summary**|volunteers. The hall is now used regularly by other local interest groups providing| ||welcome revenue for maintenance and development of the site.| |**Financial Review**|The reserves policy of the Group is to hold sufficient resources to continue the| ||charitable activities of the Group should income and fundraising activities fall short.| ||The Group Executive Committee considers that the group should hold a minimum| ||of £15,000 towards unforeseeable expenditure. The Group held cash reserves of| ||approximately £27,473 at the end of the year and is planning to continue| ||development of the site.| |**Investment Policy**|The Group does not have sufficient funds to invest in longer term investments. The| ||Group has therefore adopted a risk averse strategy to the investment of its funds.| ||All funds are held in a 'top four' UK bank.| |**Declaration**|The trustees declare that they have approved the trustee's report above.| Signed on behalf of the charity's trustees _Ashley Barr Margaret Drummond_ Ashley Barr Margaret Drummond Chairman Group Scout Leader Date 7th June 2023 ## _Margaret Drummond_ Page 2 of 4 3>d Sulton Coldlknld W•*¢11•t B•nn•rn G•¢•1 Scout Group R8c•lpt¥ and P•ymgnts **Gount iqtJ&￿ry2022bll1lDKq￿b4T2￿k2 Flnal R•¢•lpts lundx 15,fth.57 15,QOg.57 &knT47trJ 17,0S1.J7 IT,￿1 37 7.on38 7,072 38 7.199.38 7.199.38 eanklnW4 os o.os GroB• Incorn• 24.2&).aO 24.2$0 ID 21 24250.10 Unr•btrl¢t•d R••th¢t•d & Tol•lfvnd• •Jn YDuMPrwarnme &ach1b 2A17.10 .00 SM3.07 10bl.23 2A17.10 7&00 5,813 07 1,888.23 C*np 1301.39 1,288.39 29J.24 I,c•).00 .00 8MS7 22.JW.07 293.24 ,woo 00 OF& S7 07 8ankléÈ 22 3W.07 1.16S.7 1.•56.n stst•o*rrtof •u*ls •nd Il•bllW¥s •t th• •nd of th• Ut)rv*ttst•d Tptslthjndb fun ¢•*hlund* 27.156.11 27,1%.11 h1￿j tsth•rA(uwls CoLvty>ty 17 n.12 Lllnd b￿￿ 40s&n 31.742 R•Bt*Ki•d4nd Fund Page3of4 Ind•p•nd•nl Ex•mln•rf• R•port to th• Tw•tw¥ of th• 33rd Sutton Coldfi•ld W•#t Il*t B*nn•rg G*t•l Scout Group I rewl on Il* accowls ol ihe GroLP for Ihe two￿0 monlhs ormj￿ on 31st Decwnber 2022 *h*h nc4e5 set ¢yA Ihe precediw paoes. r•wrt is mado $01•tylo thè tfUSt••8 in 8c¢cYdm %￿h 145 olth• Charfll•s Acl 2011. 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