## **Trustees’ Annual Report for the period**
**From 01/04/2020 To 31/03/2021**
## **Charity name: Bispham Hall Scout Estate Charity registration number: 503724**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Bispham Hall Scout Estate‘s purpose is**
**to provide safe, secure and appropriate**
**camping facilities, indoor**
**accommodation and facilitate training,**
**outward-bound and scouting related**
**activities for the benefit of the scout**
**association members, guide association**
**members and all other youth**
**organisations.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To carry out its purpose Bispham Hall**
**Scout Estate must continually repair,**
**maintain and improve the facilities that it**
**has to offer. This includes 60 acres of**
**fields and woodland, toilet and**
**wash/shower facilities and a facility that**
**offers indoor accommodation, cooking**
**and activity space for 60 people.**
**The major maintenance and repair tasks**
**have included: -**
•
**Additional CCTV installation**
•
**Replacement of central heating**
**boilers in Bispham house.**
•
**Introduction of screens and Wi-Fi**
**into Bispham house for training**
**purposes.**
**As well as carrying out maintenance and**
**repair the site had to also undergo**
**closure due to Covid-19 restrictions.**
**This meant that no members of the**
**public where able to visit the site during**
**this time.**
**Further information about this year’s**
**maintenance and repair tasks and**|
|||**activities are included in Appendix A**
**and B**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees’ actions have been taken**
**with regard to coincide with guidance**
**from the charity commission to the best**
**of their knowledge.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Here is a brief summary please see**
**Appendix A and B for further details**
•
**New archery range has been**
**built.**
•
**Obtained grants to ensure**
**income to protect from closure.**
**This work has introduced new facilities**
**to Bispham Hall Scout Estate and due to**
**grant money obtained has ensured it’s**
**continued running and upkeep during**
**the Covid-19 pandemic.**|
## **Financial Review**
|Review of
the charity’s
financial
position at
the end of
the period|Para
1.21|**PLEASE SEE REVIEWED ACCOUNTS FOR FULL VERSION**
Bispham Hall Scout Estate
page3
Statement ofAssets& Liabilities as at31st March2021
2020/21
2019/20
£
£
ASSETS
MONETARYASSETS Cash, bankand similar funds
Operating account
14412
14670
InvestmentAccount(Development Fund)
20080
J007T7
2YrBond
‘Cash inhand
0
fg2
34492
35529
NON-MONETARY ASSETS
Providore Stocks
4890
4690
Buildings, Equipment, fumiture, etc
340139
240139
345029
345029
TOTALASSETS
3795241
580558
LIABILITIES
DUEWITHINONEYEAR
i)
0
Accountsnot yet paid
0
i]
ExpensesIncurred not yetinvoiced
TOTAL LIABILITIES
BALANCE OF ASSETS & LIABILITIES
379521
580558
CONTINGENCIES & FUTURE OBLIGATIONS
0
0
Operating contingency (assessedannually)
20000
20000
20000
20000
NOTES
No allowance made for depreciation. Buildings and Equipment subject to revaluation.|
|---|---|---|
|Statement
explaining
the policy for
holding
reserves
stating why
they are
held|Para
1.22|**Bispham Hall Scout Estate has no formal policy on holding**
**financial reserve. However approximately £20,000 is held in**
**reserve as an operating contingency to assist with any**
**unforeseen expenditure. This for example could cover**
**maintaining buildings such as in the event of boiler failure,**
**unforeseen uninsured loss, major repair to agricultural**
**equipment or any work required on maintaining utilities such as**
**gas, water or electric supplies.**|
|Amount of
reserves
held|Para
1.22|**£20,000**|
|Reasons for
holding zero
reserves|Para
1.22|**Not Applicable**|
|---|---|---|
|Details of
fund
materially in
deficit|Para
1.24|**No funds are in financial deficit.**|
|Explanation
of any
uncertainties
about the
charity
continuing
as a going
concern|Para
1.23|**There are no uncertainties about the charity continuing as a**
**going concern**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|**Bispham Hall Scout Estate is governed**
**by a constitution. Ratified on the 16th**
**June 1974**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The charity is constituted by a**
**declaration of trust.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Bispham Hall Scout Estate Management**
**Committee consists of Ex-Officio, co-**
**opted and elected members. The**
**Trustees consist of elected and co-**
**opted members. Bispham Hall Scout**
**Estate follow the Policy, organisation**
**and Rules (POR) of the scout**
**association when running and**
**administrating the management**
**committee.**
**Co-opted members are chosen to take**
**on a role by specific skill, knowledge or**
**potential contribution and are agreed by**
**the existing management committee in-**
**between AGM.**
**The Elected members stand for election**
**at the AGM.**
**Nominated members are nominated by**
**the campsite manager in partnership**
**with the chair and approved at the AGM**|
## **Reference and Administrative details**
|Charity name|Bispham Hall Scout Estate|
|---|---|
|Other name the charity uses|--|
|Registered charity number|503724|
|Charity’s principal address|Bispham Hall Scout Estate
Billinge,
Wigan,
Lancashire,
WN5 7DT|
|||
**Names of the charity trustees who manage the charity**
||**Trustee name**|**Office(if any)**|**Dates acted if not for wholeyear**|
|---|---|---|---|
|1|Andrew Palin||Whole Year (April19–Mar 20)|
|2|Rachel Picton||Whole Year (April19–Mar 20)|
|3|Katherine Collins||Whole Year (April19–Mar 20)|
|4|Susan Baines||Whole Year (April19–Mar 20)|
|5|Daniel Robinson||Whole Year (April19–Mar 20)|
|6|Martyn Hornby||Whole Year (April19–Mar 20)|
|7|Martin Shaw||Whole Year (April19–Mar 20)|
|8|Alan Hayton||Whole Year (April19–Mar 20)|
|9|Christopher Hayes||Whole Year (April19–Mar 20)|
|10|John Broomhead||Whole Year (April19–Mar 20)|
|11|Janice Platt||Whole Year (April19–Mar 20)|
|12|Joan Hayton||Whole Year (April19–Mar 20)|
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year **||
|---|---|---|
|**As above**|||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|No funds or assets are held as custodian trustees on
another charity’s behalf.|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|No funds or assets are held as custodian trustees on
another charity’s behalf.|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|No funds or assets are held as custodian trustees on
another charity’s behalf.|
## **Appendix A**
## **– Bispham Hall Scout Estate Campsite Managers Annual Report**
Well another year is over; but what a very different year for so many………..
At the start of lockdown, we took the decision to minimize our overheads as much as possible as it became very apparent that our income would be seriously affected and in fact zero throughout lockdown. This meant isolating utilities, draining down tanks cancelling or suspending contracts for waste disposal and sanitation etc.
We restricted access to site to a select number of individuals and for essential maintenance and security check purposes only. However, an unknown person ‘missed that memo’ and decided to break into Bispham House and live there for a number of days eating food from the freezers and drinking left over beverages but was respectful enough to brush up the glass from the broken window and not cause any further damage. Following discovery of the breakin we took the decision to fit an intruder alarm system to the building linked to the police and install additional CCTV cameras around the perimeter which can be accessed remotely.
Although the site was essentially locked down, as well as the rest of the nation, we continued to ensure compliance with our statutory obligations in terms of fixed electrical testing and certification, portable appliance testing, legionella compliance and training for staff. We also took the decision to replace the last of the old central heating boilers in Bispham House so that we are as energy efficient as possible, reducing costs further. Using grant monies received prior to lockdown and when restrictions allowed a small number of our volunteers continued the construction of our new Archery Range which is located on the Smethurst Left field and will allow for all weather archery sessions.
Looking at our financial position in detail we were very fortunate to receive several grants to help with running costs that the team spent a lot of time researching and putting information together for, which has meant that to date we haven’t needed to use any of our reserves. Funding was also secured in the form of further grants which has enabled us to purchase a new Shooting Range, portable lighting and other site equipment.
Again, we cannot stress enough the hard work, determination and drive that our volunteers have which makes Bispham Hall Scout Estate what it is! It is impossible to put into words how much we appreciate the help and support from our amazing team!
Looking forward to post lockdown we are as motivated and passionate as ever to deliver a site fit for young people to experience something different and make memories……
Martin & Chris
Campsite Managers
## **Appendix B**
## **Bispham Hall Scout Estate**
## **- Trustees Report Year ending 31st March 2021**
The duty of the Management Committee, as Trustees, is to oversee the work on the Estate, to keep records of all financial transactions, to take steps to safeguard the assets and to take steps for the prevention and detection of fraud. I am happy to report that all these aspects are in order.
I am also happy to report that all activities in this report were done so following the relevant restrictions and guidance at the time of their undertaking.
## **Operation under restrictions**
This report officially starts from 1[st] of April 2020 and by then we had all had a few days in lockdown and a little time for what that meant to really sink in. The site was closed to visitors and staff for the foreseeable future, deposits started to be refunded and things all seemed a bit bleak.
The question of finances quickly became a hot topic and the campsite managers started to look for other means of funding through grants and as reflected in the treasure report we were able to secure a number of grants through the likes of sport England and obtain rate relief from government founds.
The introduction of COVID in risk assessments became very prominent and through a tremendous effort by the campsite managers these were put in place along with the agreed mitigations.
When restrictions allowed staff visited the site to perform regular checks and to ensure there was nothing that needed any immediate attention. As we well as this the general operations continued such as fire alarm testing, electrical inspections, boiler services, etc. At all times following any requirements due to the COVID situation.
During this time, we managed to improve our IT facilities and obtain Microsoft 365 licensing under the “not for profit scheme” This has allowed us to access Bispham documents at home as easily and securely as we can from a Bispham computer. Microsoft 365 also gave us the ability to hold the last AGM via video conference and remain socially distanced.
## **House**
In Bispham house, we have installed a better Wi-Fi system and two multimedia screens to help with the training aspect of the BHSE mission statement. The money for the screens was kindly donated by Greater Manchester West after they were unable to hold a training session due to COVID restrictions. (Thank you )
Further to this CCTV was also installed around the parameter of the house following a break-in that appeared to be someone simply taking shelter for a short time.
## **Activities**
The building of the archery range began. This is a large undertaking carried out by Bispham staff members. It offers a covered platform and secure storage of equipment. This new range will now allow the activity to be setup more easily and will keep the weather off people taking part allowing it to be run more often. We hope the introduction of this new facility will help draw people to the campsite and enhance their visitor experience. The new range was funded by a grant from Tesco and has had minimal impact on finances to deploy.
## **Grounds**
Every year we a have number of members of staff who attend the site during the week and again when restrictions allowed, they managed to continue to do so over the last 12 months. Maintaining the woodlands and clearing the grounds is essential part of operating the campsite. One aspect that ensures that we can maintain our own woodland is the requirement for a felling licence and following the obligatory visit from the forestry commission this was able to be renewed.
## **Thanks**
As always, I would like to take this opportunity to thank everyone that has been involved the continued operation of BHSE over the last 12 months. No matter how small a part you have played, it all adds up. I believe we are currently in a strong position to move forward and continue with the development of the site and offering of our services to youth organisations. Thank you all.
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**||
|---|---|
|**Full name(s)**|Andrew David Palin|
|**Position (eg Secretary,**|Chair|
|**Chair, etc)**||
|**Date**|20/01/2022|
**Bispham Hall Scout Estate**
Page 1
Statement of Financial Activities for year ended 31st March 2021
||**2020/21**|**2019/20**|
|---|---|---|
|**Income**|||
|Camping|**567.62**|15995.1|
|Bispham House|**0.00**|23790.2|
|Visitors|**790.00**|3345|
|Activities|**0.00**|5494|
|Lavvus|**0.00**|1485|
|Providore Sales|**1665.37**|12394.98|
|Chariot Race|**0.00**|5389|
|Insurance|**0.00**|11452.68|
|Meetingroom|**1498.00**|634.5|
||**71672.0**||
|Grants & Donations|**4**|0|
|interest|**9.34**|**42.41**|
|refunds|**463.96**||
|**Total Income**|**76666.33**|**80022.87**|
|**Deposits**|||
|**Expenditure**|||
|Water|342.62|2563.24|
|Electricity|5278.69|7620.87|
|Gas|93.12|5846.28|
|Telephone & IT|784.18|658.94|
|Insurance|5969.11|6697.08|
|Waste Disp
857.40
2218.97
TV Licence
157.84
142.08
Assoc Fees
0.00
0.00
Charges & Fees
0.00
0.00
Post & Stationery
0.00
0.00
Repairs & Maintenance
17934.19
17161.44
Providore Purchases
296.50
8295.17
Activities
0.00
0.00
Chariot Race
0.00
554.53
Refreshments & Hosp
0.00
13.06
Cleaning Wages
5400.00
5050.00
Petrol & Diesel
0.00
85.21
Stat testing
0.00
823.20
House/Large Purchase
13838.54
26084.52
cleaning/hygine
3482.91
2857.93
REFUNDS
2460.00
54.90
Tractors
1333.67
322.64
Sundry
0.00
50.00
Chubb Fire
627.22
684.42
Booking System
330.00
360.00
Training
**Total Expenditure**
**59185.99**
**88144.48**|Waste Disp
857.40
2218.97
TV Licence
157.84
142.08
Assoc Fees
0.00
0.00
Charges & Fees
0.00
0.00
Post & Stationery
0.00
0.00
Repairs & Maintenance
17934.19
17161.44
Providore Purchases
296.50
8295.17
Activities
0.00
0.00
Chariot Race
0.00
554.53
Refreshments & Hosp
0.00
13.06
Cleaning Wages
5400.00
5050.00
Petrol & Diesel
0.00
85.21
Stat testing
0.00
823.20
House/Large Purchase
13838.54
26084.52
cleaning/hygine
3482.91
2857.93
REFUNDS
2460.00
54.90
Tractors
1333.67
322.64
Sundry
0.00
50.00
Chubb Fire
627.22
684.42
Booking System
330.00
360.00
Training
**Total Expenditure**
**59185.99**
**88144.48**|
|---|---|
|**Bispham Hall Scout**
**Estate**
Page 2||
|Summaryof Financial Activities foryear ended 31st March 2021
2020/21
2019/20||
|Total Income
76666.33
80022.87||
|Total
Expenditure
59185.99
**88144.48**||
|**Net Movement of Funds**
**(surplus)**
17480.34
**-8121.61**||
|Brought Forward 1st April 2020
45217.87
53339.48||
|Toilet Block||
|Carried Forward 31st March 2021
62698.21|**45217.87**|
|`||
|||
|**Represented by:**||
|Current Account
14411.95
14670.82||
|Provi Account
11354.19
9688.82||
|**Bispham Hall Scout**|||
|---|---|---|
|**Estate**||Page 2|
|Summaryof Financial Activities foryear ended 31st March 2021|2020/21|2019/20|
|Total Income|76666.33|80022.87|
|Total|||
|Expenditure|59185.99|**88144.48**|
|**Net Movement of Funds**|||
|**(surplus)**|17480.34|**-8121.61**|
|Brought Forward 1st April 2020|45217.87|53339.48|
|Toilet Block|||
|Carried Forward 31st March 2021|62698.21|**45217.87**|
|`|||
||||
||||
|**Represented by:**|||
|Current Account|14411.95|14670.82|
|Provi Account|11354.19|9688.82|
|Investment Account
(Development)
20080.28
200076.50|Investment Account
(Development)
20080.28
200076.50|
|---|---|
|Grants Account
16851.79
0.00||
|Cash in Hand|0.00
781.73|
|**Total**|**62698.21**
**42517.87**|
|**End of Year Providore Stock Value**(1)|**4011.69**
**4011.69**|
|||
||**Bispham Hall Scout Estate**|**Bispham Hall Scout Estate**|**Bispham Hall Scout Estate**|page 3|page 3|
|---|---|---|---|---|---|
||Statement of Assets&Liabilities as at 31st March 2021|||||
|||2020/2
1||2019/2
0||
|||£||£||
||ASSETS|||||
||MONETARY ASSETS Cash, bank and similar
funds|||||
||Operating account|14412||14670||
||Investment Account (Development
Fund)|20080||20077||
||2 Yr Bond|||||
||Cash in hand|0||782||
|||**34492**||**35529**||
||NON-MONETARY ASSETS|||||
||Providore Stocks|4890||4890||
||Buildings,Equipment,furniture,etc|34013
9||340139||
|||**345029**||**345029**||
||**TOTAL ASSETS**|**379521**||**380558**||
||LIABILITIES|||||
||DUE WITHIN ONE YEAR|0||0||
||Accounts not yet paid|0||0||
||Expenses incurred notyet invoiced|||||
||**TOTAL LIABILITIES**|||||
||**BALANCE OF ASSETS & LIABILITIES**|**379521**||**380558**||
||CONTINGENCIES & FUTURE OBLIGATIONS|0|||0|
||Operatingcontingency (assessed annually)|20000|||20000|
||||**20000**||**20000**|
||NOTES|||||
||No allowance made for depreciation. Buildings and Equipment subject to
revaluation.|||||
## **BISPHAM HALL SCOUT ESTATE**
## **Independent Examiner's Report to the Trustees/Members**
I report on the accounts of the charity for the year ended 31st March 2021 which are set out on pages 1 - 3.
## **Repective responsibilities of Trustees and Examiner**
The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|Signed:||
|---|---|
|Name:|Sophie Loughnane|
|Qualification:|ACCA|
|Address:|30 Seymour Grove|
||Sale|
||M33 3AD|
|Date:|26 August 2021|