2024-10-31-accounts - Arkholme Village Hall

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Arkholme Village Hall ANNUAL GENERAL MEETING 2025

28th January 2025 8.00pm

Meeting Notes

Present: [REDACTED], [REDACTED]-Pitt, [REDACTED], [REDACTED], [REDACTED], [REDACTED]

Bookings coordinator: [REDACTED]

Apologies: [REDACTED]

Members of the public: [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED]

1. Minutes of AGM 8th December 2023

Agreed

2. Matters Arising

No matters arising

3. Chair’s Welcome

2024 has been a great year we have lots of regular users including school, parish council, village coffee mornings, pickle ball, parish council, yoga, pilates, fitness classes, Halton Football Club, Capernwray church and badminton private users and post office.

We were really fortunate to be able to get a £3000 grant from the Bridges Trust and a National Lottery Grant for nearly £17000 to pay for new solar panels on the roof and a huge thanks go to [REDACTED] for working with Go Green to enable these to be swiftly put on the hall roof in March 2024. We have been benefiting from the free electricity these provide us with and have battery storage in the loft to be able to use the power when it isn’t sunny. When our electricity contract comes up for renewal we will be moving suppliers to ensure that we will then be able to sell electricity back to the grid and hopefully make a small amount of money too.

We were also lucky to receive a £300 grant from the 3R charity shop in Carnforth which allowed us to purchase 15 plastic storage boxes with inserts to keep our wine, champagne and water glasses safe and easier to store and keep a track of for weddings and parties.

We had lots of weddings in 2024 which is great for the income for the hall and we have another busy year ahead. Thanks to all the trustees for their efforts to keep the hall a thriving asset for the community. The events committee need a huge thank you for the

amazing Apple Picking and Pressing, the Fireworks night and children’s Xmas party. Their efforts are greatly appreciated and the money that is raised is essential to the ongoing upkeep of the hall.

Huge thanks go to Issy who does all the bookings and the cleaners who keep the hall so well looked after. We really appreciate their work.

And the most important thank you tonight, in his absence, is to [REDACTED] who has been treasurer for more years than I can work out but is sadly stepping down. The hours he has dedicated to the hall without payment are hugely appreciated by everyone who knows just how much time it takes to run this amazing asset and if those that don’t know how much effort it takes to run knew then they too would be amazed by how much of a huge thank you we as a community owe him.

A national lottery grant has been submitted within the last few weeks for £6000 for new curtains.

4. Financials – Treasurer’s Report and Accounts

Total income £53,101, included 2 years donations from AGT Ltd. Grant for solar panels of £19,788.

Overall expenditure £19,552.

We will start to benefit from selling electricity this summer when we move over to dual fuel with Octopus energy.

Newly standing trustee agreed to be treasurer, [REDACTED].

B4RN have their own supply now so that will no longer show on next years accounts

5. Bookings Report

[REDACTED]. gave an update on bookings:

6 regular sport bookings
Lost a few due to lack of attendance but increase in new
Chrich regular weekend bookend and sometimes week days
Football adhoc as weather dependent
School adhoc and regular
PC, coffee mornings etc
Post office twice a week
Elections
7 weddings in 2024
2025 8 already booked
20 kids parties and lots this year
Also funerals and christenings
Other parties, annual jumble sale, cycling event,

6. Event Committee Update

RJP read out the following on behalf of AVH [REDACTED].

During 2024 five events have been organised by the AVH [REDACTED]. These were:

HAGS (Spot On Event).
Arkholme Village Sports Day.
Arkholme Apple Pressing.
Arkholme Bonfire and Fireworks Display.
Arkholme Children’s Christmas Party.

These events were open to everybody and family friendly. The Sports Day (held on 30[th] of June) and Christmas Party (held on 7[th] of December) are long standing community events and not intended to generate funds for the village hall.

The HAGS ‘Spot On’ event on 19th April was well attended with a total of 72 tickets sold. We also sold hotdogs and sweets in the foyer so just about broke even after the £800 company fee was deducted.

Arkholme Apple Pressing was held on the 12th of October and despite poor weather over 100 people attended throughout the course of the day. Over 300 litres of juice was pressed with about ¾ of this being given away as fresh apple juice and the remainder being used to make cider. There was a raffle with apple themed prizes and stalls selling cakes, hot food, drinks and merchandise. Total profit was £431.35.

[REDACTED] and [REDACTED] was held on the 9th of November and continues to grow in popularity. In addition to the entry fee for the bonfire and fireworks there were stalls selling hot food, cakes and sweets that all sold out. Total profit was £1055.82.

WhatsApp Groups for AVH Events Group and volunteers were set up in 2023 and these have been really useful in helping to organise events particularly when there is not enough time for meetings. It has also resulted in a greater number of people looking to volunteer (e.g. baking cakes, manning stalls etc) on the day however we are struggling to find people to join the actual Events Group so we will be putting a call for new members to help with preevent planning and organisation in the near future. We will also be asking for a volunteer to take on a liaison role with Spot On to allow us to host future events in collaboration with them.

7. Election of Trustees

[REDACTED] and [REDACTED] will not be restanding and are thanked for their time as trustees.

[REDACTED] and [REDACTED] were re-elected. Proposed by[REDACTED] and seconded by [REDACTED]

[REDACTED], [REDACTED], [REDACTED], and [REDACTED] are halfway through a 2 year term.

The following were welcomed as new trustees: [REDACTED], [REDACTED] (in absentia), [REDACTED] and [REDACTED] (in absentia). [REDACTED] proposed and [REDACTED] seconded

8. Any Other Business

The people that have signed up for Easy Fundraising have £78 raised so far. Do regular reminders to tell people.

Charity number 503663

Arkholme Village Hall

Unaudited Income and expenditure account

For the year ended 31 October 2024

Murray & Co Chartered Certified Accountants

Arkholme Village Hall

Independent examiner's report for the year ended 31 October 2024

Independent examiner's report to the Trustees of Arkholme Village Hall

I report to the Trustees on my examination of the accounts of Arkholme Village Hall (the Trust) for the year ended 31st October 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examinsation giving me cause to believe that in any material respect:

accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with those accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: A Murray

Dated: 11/08/2025

Anne Murray FCCA Murray & Co Chartered Certified Accountants 2 Gillison Close Melling Carnforth Lancs. LA6 2RD

Registered Charity -Number 503663

ARKHOLME VILLAGE HALL

Income & Expenditure Account for year to 31 October 2024

(with previous year for comparison)

INCOME Events Jumble sales Deposits received Spot on Events Bonfire Night Other "Entertainment" Events Lettings Hall Hire Parties Other Field Hire Halton FC Playgroup / toddlers Turnaround Dance Yoga School Christenings / Funerals Methodist Church Services WI Young Farmers Dance Classes Council Hire re local elections etc Badminton Fitness classes Pickleball Other Revenue 150 Club Donations Donation from AGT Ltd National Lottery Grant Solar panels Btidges Trust Solar panels Interest From Skipton a/c Total Income	2023 2024 EXPENDITURE £ £ 0 0 Premises Licensing (PRS + Alchohol ) 0 0 Website / domain charges 0 0 168 1415 Bonfire Night -Fireworks 1326 912 Other "Entertainment" Events -Scratchworks Theatre yoga sponsored by LCC 1494 2327 Operating Costs Booking / Administration 780 688 Electricity EDF invoices 2477 2996 electricity to B4RN electricity to AWP Gas Repairs & Maintenance - General 400 280 Repairs & Maintenance - Special 690 0 Grounds Maint. Hall Surround 50 0 Grounds Maint. Playing field 270 51 Insurance 1200 2100 Water 550 80 Cleaning Services (wages) 1353 2375 Phone, stamps & stationery 90 303 Arkholme Water Processing (waste water ) 0 163 Refuse Collection (LCC) 0 0 Window Cleaning 0 150 Accountancy/Audit/PAYE services 1378 825 Cleaning Supplies 743 223 General Supplies 1439 1220 PAYE 11419 11452 450 20 wayleave 217 320 Solar panels 7500 17736 2yrs 0 16788 0 3000 1458 2yrs 8167 39322 21080 53101 Total Payments Surplus/- = outflow for the year 21080 53101	2023 2024 £ £ 0 557 117 0 1725 1051 800 500 0
		2342 2408 3308 2386 6626 7891 -1868 -3431 -1288 -1801 1277 2528 1349 1211 0 900 812 938 495 697 3110 3368 651 1031 4215 3397 22 252 1314 0 416 457 35 0 360 180 558 550 132 98 344 767
		21868 21418 19552 24210 43378 -3130 9723
		21080 53101

RESERVES Cash at bank 1st November Surplus / -outflow for the year Closing	Represented by: 36557 33427 Skipton A/c 995190066 -3130 9723 Nat West A/c 18114105 Cash Float re supplies RJP Cash Float Entertainment c'mtee	23236 24694 8691 17506 500 -50 1000 1000
	33427 43150	33427 43150