Charity registration number: 503628 Sutton Coldfield Recreational Trust Annual Report and Financial Stdtements for the Year Ended 30 June 2024 Sutton Coldfleld Recreadonal Trnst Contents (contlnued) Reference and Administralive Detai18 Trustecs, Report Statcment of TruSt￿S, Responsibilities Ind¢p¢nd¢ot Examin&s R¢port Statement of Financial Activities Balall¢e Sheet Notes to the Financial Stat¢m¢nts 8t016 Sutton Coldfield Recreational Trust Reference and Admlnlstrative Details Trn8tees T A Jones S R Hampsim D G Fletcher Charlty Regl8trAdon Plumber 503628 Prlnclpal Office Tbe Roger Smoldon Ground 160 Walmley Road Sutton Coldfield West Midlands B76 2QA Bissell & Brown Midlands Limited Chartered Certified Accountsnts Charter House 56 High Street Sutton Coldfield W¢st Midlands B72 IUJ Independent Examlner Page I Slltton Coldfield Recreatlonal Trust Trustees, Report The t￿￿tee8 wesent the annual rewjrt together with the f￿￿￿la1 Statell￿nts of the clwity for the year ended 30 June 2024. Objecdves and 2edvltl Objeed￿4 stralegles andactivilies The Trust operates recreatioDal facilities from its base in Walmley Roal Sutton Coldficld. Its main sourc¢ of income 18 the takings it reKives over th¢ bar. wh¢re it Klls alwholic aud noo4lcoholi¢ think% along with a f¢w food items. Its other sources of income are from constitutional clubs aod the Tental of rooms and pi*h hir¢. Public benefit The tnJstees ¢ornfJm that they have ¢omplied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit 8uid8n¢e published by the Charity Commission for England and Wales. TAJon¢ Trustee Page 2 Sutton Coldfield Recreational Trust Statement of Trustees? Responsibilities The trllstr￿ arc rcsponsiblc for preparing the ttustees, report and the financial statements in accordance with the United Kitisdom Accounling Standards (United Kingdom Generally Accepted Accounting Practice) and applicabl¢ law and regulations. The law applicAble to chariti¢s requires the trustees to prq)are financial statenmts for each financial year which give a true and fair view of the state of affairs of the cbarity and of the incoming resources and application of resources of the charity for that period. In preparing ihese financial slat¢D]ents. the trusttts are required to: s¢lect suitable accounting policies and then apply them consistently. observe the methods and principles in the Charitics SORP. make judgements and estimal&s that are re880nable and pnthnL state whether applicable accounting standards hav¢ been followed, subject to any material departUTes disclosed and explained in the fmancial statements. and pr¢pare th¢ financial statements on the going concern ba818 wdess it is iti&ppropriate to pr¢8ume that the charity will continue in business. Th¢ tr￿teeS are r¢5ponsibl¢ for keeping proper awouDting records that di8close with reasonable accuracy at any time the finallcial p08ition of the chllrity and enable them to ensure that the financial statements comply with the Charit1¢8 Act 2011, the Charities (Accounts and Rcports) Regulalions 2008, a)Jd the provisions of the constitution. Thc trustees are also r&4ponsible for safeguarding the assets of the charity and h¢nce for tsking reasonable st¢ps for th¢ preveDtion aDd detcction of fraud and other irregularilies. Th¢ ttwt¢es are responsible for th¢ D]8illtctiance and integrity of thc Lotporat¢ and fi]wtcial inforn￿tion in¢ludcd on the charitable company's website. Legislation governing the preparation and dissemination of fu￿￿¢181 statements may diffcr from legislation in other jurisdictions. Approv¢a by th¢ trustees of the Charity on ...... ..... ed on its behalf by: T A Jones Trustee Page 3 Sutton Coldfleld Recreational Trust Chairman's Report for period July 2023 to June 2024 The Trust, Tts Constituent and Associated Clubs have mainiained a stsbilisillg membership base following the Covid recovery period of the previous year. However, inflation affecting both operating costs and thc contribution from hospitality events resulted in a recognition that the Trnst would need to diversify. This would provide additional revenue streall￿ to service t]ie operating costs and the facilities being provided for all ugers. The Ttust relies heavily on the financial support of Sutton Coldfield Rugby Football Club, but rugby nationally bas deGlined, and the Tn]sl is currently exploring the Interest being shown by a local netball club and a cricket club. who could sbare our facilities. Padel Tentiis 15 81so being studied. The policy of diversification was given a boost in the Spring of 2024 wben the Trnst was asked by Birniiogham City Council whether it would be interesled in adding 5 acres of land ¢0 the existing 16 acres the Trust leascd from the City Council. The Tn]st submitt¢d an expression of interest to develop a ¢ommuwty centre and outdoor educatson facilitie8 for local schools. This was acceptcd, but it will be 5orn¢ tirnc before it is fvlly operational, taking d¢sigt4 planning and constrnction into collsidetation. The Tntst continues to improve its Clubhouse. Following the r¢fLrbishment of the fim¢tion room last year, tbis year it w48 the turn of the sports bar. With a generous gtit from a m¢mber of the rngby club and support from the brewery, the bar area received a complete makeover. Constant rcview5 of Health and Safety regulations Temaill a challenge and reflect the duty of care the Trust must apply io all site users. Th¢ Trn¥t rcmains in a sound condition and tb¢ increase in footfall following r¢firbishm¢nt to b08Pitality facilities has juslifjed the ￿rther improvements to make the Clubhouse more inviting. The T￿￿t'S hospitality s¢ctor shows fluctuating trends. which reflects inflation on goods purcbased and staff wages. Making our ground available to larger outdoor events bas increased the public interest in our faLility as we establish continuity with profe88ioDal provider5 of public events. We are convinced that the policy of providing a rnore diverse range of activities will strengthcn our position going forward and fi]rther our cummAtment to the local community. Tom Jones Cbaim]an, S tton Coldfield Re¢reation81 T￿￿t Page 4 Sutton Coldfield Recreational Trust Independent Examlnerls Report to the trustees of Sutton Coldfield Recreatlonal Trust I report to the trustees on my examination of the accounts of Sutton Coldfield Recreational Tn]st for the year ended 30 June 2024. Responsibilities and basis of report As the charity trusiees of Sutton Coldfield Recreational Trnst you are responsible for the preparation of the account8 itb accordance with the requiren]thts of the Charities Act 2011 ('the Act.). I report in respect of rny examination of the Sutton Coldfield Recreational Trnst's accounts carried out under section 145 of t 2011 Act and in caTrying out my examination I have followed all the applicable Directions given by thc ChaTity Cornmi?*sion under section 145(5){b) of thc Act. Independent ¢xllmlner's Ststement I have romplctcd my cxamination. I confirn) that no material matters bave come to my attention in connectioo with the examination giving me cause to believe that in any material resp￿1.. l. a¢¢owiting re¢ord¥ wer¢ not kept in respect of Sutton Coldficld Recreational TJust as T¢quir¢d by section 130 of the Act; or 2. th¢ 8¢CQUllt8 do not &C￿rd with th08e records; or 3. ihe accounts do not comply with the accounting requiremenls COn¢¢rniDg the forro and content of accounts set out in the Charities (Accounts alld Reports) Regulations 2008 other thatt any requirement tbat the accounts give a 'true and fair ieiv which is not a rnatter considered as part of an indepcndcnt examination. I hYAve no concerns and have come across no other rnatters in comiection with the examination to which atterAtion should be drawn in this report in order to enable a proper understanding of the accounts to b¢ r￿ched. Jobn Jame8 Taheny Chartered Certified Aceountants ClJart¢r¢d A$s￿latIOD of C¢rtifi¢d A¢¢ouDtants Charter House 56 High Street Sutton Coldfield West Midlands B72 IUJ Date:.... Page 5 Sutton Coldfield Recreational Trust Statement of Financial Activities for the Year Ended 30 June 2024 Total 2024 Unrestricted Restrlcted Notè Income 2nd Endoivments from: Donations and legacies Other trading activities Investhient income Other incomc 78,061 117.509 1,185 47.263 78,061 117.509 1,185 47.263 Total iti¢ome 244.018 244,018 Expendlture on: Charitsble activitie5 (267.936 5,722 273,658) Total expendibjre 267,936 5,722 273.658) Net expenditure (23.918 5,722 (29,640 Nct movern¢nt in fi￿dS (23.918) {5,722) (29,640) Reconelllatlon of thnd5 Total fvnds brought forward 743,351 17,669 761.020 Total fimd8 caTried forW￿d 15 719.433 11,947 731,380 Unre8trl¢ted funds Restrleted funds Total 2023 Not¢ Income and Endowments from: Donations and legacies Other trading activities Investhient incornc Other income 99,430 124,340 404 37,194 99,430 124,340 404 37,194 Total income 261,368 261,368 Expendlture on: Cbaritable activities 229,848 27.687 (257.535) Total expenditure Net Incon￿/{eXpenditUre) (229.848) 27,687 (257.535) 31.520 27.687 3,833 Net movcment in fimds 3l,520 (27,687) 3,833 Re¢on¢lliation of funds Total fi￿d5 brought foTward 711.831 45.356 757,187 Total funds ¢aTried forward 15 743,351 17,669 761.020 All of the clwrity's activities d¢Tiv¢ frorn contiDui]J8 operations during the above two p￿10d5. The notes on pages 8 to 16 form an integral part of these financial stat¢meryts. Page 6 Sutton Coldfield Recreational Trust Olegistration number: 503628) Balance Sheet as at 30 June 2024 2024 2023 Note Flxed &sset8 Tangible assets 733,55l 745,697 Currenl assets Stocks Debtors Cash at bank and in hand io 6.484 20,891 86.723 4,652 18.033 127,662 12 114,098 150,347 Credltors: Amounts falllng dDe wlthln one yegr Net eurrent 958ets 13 57.836 76.591 56,262 73,756 Total assets less current li2bllltl¢$ 789,813 819,453 Credltors: Amounls falllng due After more than one year 14 (58,433) (58.433 Net Assets 731.380 761.020 Funds of tbe charlty: Restrleted Income fund$ Restricted funds 11,947 17,669 Unrestrlcted Income funds Unrestricted fimd8 719,433 743,351 Total fundg 15 731.380 761,020 The financial statements on pag¢s 6 10 16 were approved by the trustees, and authorised for issue on ... . on their behalf by: Si￿ed T A lones Tn￿te¢ The note8 on pag¢$ 8 to 16 fonn aD inte￿1 part of these flliancial statem¢ntS. Page 7 Sutton Coldfield Recreational Trust Notes to the Financigl Statements for the Year Ended 30 June 2024 l AreouDdng poll¢le8 Statement of compMAnee The flliancial statements have been prepared in accordance with the second edition of the Charities Statement of R¢commended Prabtic¢ ists￿d tn O¢tob¢r 2019, th¢ Financial Reporting Stand￿d applicable in the United Kingdom and Republic of ￿e1alld (FRS 102) and the Charities Act 2011. Basis of preparsitlon Sutton Coldfield Recreational Trust meets the definition of a public benefit entity under FRS 102. The accounts (fmADcial statements) have becn prepared UDder the historical cost convention with items recogtiised at rost or transaction valuc unless otherwise stated in the relevant note(8) to these accounts. GoAng eoneern The trustees consider that there arc no n￿terIal unccrtainties about the ¢baritys ability to Continue as a going concern. Ineome and endowments Voluntary inLorne including donations, gifts, legacies and grants tbat provide core fundin8 or are of a gencral nature is rccognised wbcn the charity has entitl¢m¢nt to thc inGomc, it is probable that thc income wiu be received 8nd th¢ amount can b¢ mea5ur¢d with sufficient reliability. DoAQtlons and legacles Donations and legacies are rc¢ogni5cd on a receivable basis when receipt 18 probable alld the amount can bc rcliably rnvasured. Expendlture All expenditure is recO￿lsed unce there is a legal or constructive obligation to that expenditurc, it is probable scttlemenl 1$ required and the amoullt can b¢ m¢a8ur¢d reliably. All costs are allocated to the appli¢abl¢ ¢xpcndiNre h¢ading that aggregate similar costs to that category. Where costs catmot be directly attributed lo p8rtiGu]ar headin&it4 they have been allocated on 8 basis consistent with thc use of r¢sourc¢s, with central staff costs allocated on the ba8is of tim¢ spent. and depreciation charge8 allocated on the portion of thc ass¢t's use. OthcT SUPPOrt costs are allocatcd based on th¢ spr¢ad of stsff costs. Chari14ble aclivities Charitable expenditure comprises those costs incurred by th¢ Gharity in the d¢livery of its Rctivities and services for its beneficiarics. It includes both costs that can be allocated directly to such activities and thos¢ costs of 8n indirect nattwe necessary to supporL them. Support eoit8 Support costs include central fimctions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating propety costs by floor areas, or per capits, staff costB by the timc spent and other costs by their usage. Pagc 8 Sutton Coldfleld Recreational Trust Notes to the Financial Statements for the Year Ended 30 June 2024 (continued) TasAdon The ch￿lty is ronsidered to pass the tests set out in Pardgraph I Sch¢dulc 6 of the Finanrc Act 2010 and therefore it meets the dcfinition of a charltable company for UK corporation tax purposcs. Accordingly. the ¢barity is potentially exempt from taxation in respect of income or capital gains ￿ccivcd wlthin ¢at¢gori¢$ ¢ov¢red by Chapter 3 Part I l of the CO￿0[ation Tax Act 2010 or Section 256 of Ibe Taxation of Chargeable Gains Act 1992, to the extent that such incomc OT gains are applied exclusively to chaTitable putposes. Tanglble Ilxed assets Individual fixed assets costing £0.00 or more are initially recorded at ciys( less any subsequent accumulated depreciation and subsequent accumulated impairment losses. Depreclatlon and gmOrtl$2tion Depreciation is provided oll tangible fixed assets so as to writc off the cost or Valuatio￿1¢&8 any estimated residual value, over their expected uscful economic life as follows: Stock Stock is valued al thc lowcr of cost and estintsted selliDg price less Costs to ￿mplete and sell, after due r¢gard for obsolete and slow moving stocks. Cost is det¢rniined using tbe first-in, fjrstwout (FIFO). TrAde debtor8 Trade dcbtors arc amounts due from rustom¢rs for m¢￿handl$￿ sold or 8ervices perfornied in the ordinary coursc of business. Tradc dcbtors arc rcL'ognised illitially at the transaction price. Tbey are subsequently rnea5ur¢d at arnortis￿ cost Using the effc¢tiV¢ interest m¢thod, less provisiL)n for impaimient. A provision for the impairment of trade debtors is et>tablished when there is obje¢tive eNryd¢￿e that the ¢barity will not be able to colle¢t all amounts due accordin8 to the original tern￿ of the reccivables. Cash aDd eash eqMlvalent8 Cash and ca8h equivalents comprise casb on hand and call dcposits., and othu short-terni bigbly liquid inv¢stm¢nts that ar¢ readily convertible to a known amount of Lash alld arc subject to an in5ignificaDt risk of change in value. Trade credltors are obligations to pay for goods or s¢rvicc5 that ha￿ acqutr¢d iD th¢ ordinary cour8¢ of busin¢8s from suppliers. Accounts payable are classified as cU￿ettt liabilities if the does not have an unconditional right, at the cnd of the reporting period, to defer setilement of the creditor for at least twelve months after the reporting date. Ifthere is an unLonditional right to defgr settl¢rn¢nt for at1¢8St twelv¢ months after tbe reporting dats, they are presented 8s lloT]-Gurr¢nt liabilitics. recogD-ised Anitially at the transaction price and subsequently measured al amortAsed cost using the effective interesi ethod. Page 9 Sutton Coldfield Recreational Trust Notes to the Financial Statements for the Year Ended 30 June 2024 (continued) Borrowingi Intcrcst-bearing borrowings are initially recorded at fair value, net of transaction costs. Inter¢st-b¢aring borrowings are subsquently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a chaTgc to th¢ stat￿llent of Financial A¢tivitic5 over the period of the relevant borrowing. Interest expense is recognised on the basis of the effective interest method and is included in interest payable and simi18r charges. Borrowings are classified as current liabilities unless tbe charity has an unconditional right to defer settlement of the ]iability for at l¢ast twelve months after the reporting datc. Fund Structure Unrestricted iucotne thnds aTe general funds that are available for use at the trustees discretion in fiwtberance of the objectives of the Lharity. Restricted income OJnds are those donated for use in a p8rti¢ular area or for spe¢ifi¢ purpos¢s, tbc use of wbi¢h 18 restricted to that area or putyose. Flnanclal Instruments Classlficatlon Financial assets aDd fll]ancial liabilities arc recognised when the cbarity becomes a party to the contra¢bJal provisions of the itistrument. Fktwicial liabilities and equity in8tnunents are classified according to the Aubstance of the colltractual a￿angements entered into. An equity instrurnenl is any contract that evidences a residual interest in the assets of the charity after deducting ¢111 of its liabilities. Rteognldon and measurement All financial assets and liabilities are initially measured at traDsaGtion pricc {includin8 transaction costs), except for thos¢ financial assets classifjed ￿ at fair value througb profit or loss, which are initially m¢asur¢d at fair valuc (which is noTmally the transaction price excluding transaction cosLs), unless the arrangement constithtes a fmancing transaction. If an arrangement constitutes a fmancing transaction, the financial asset or financial liability is mcasurcd at the present value of the future paym¢nts disrount¢d at & market rdtc of interest for a similar debt instrurnent. Financial asseLs and liabilities are only offsct in th¢ ststcment of financial position when, and only when there exists a legally enforceable right to set off the recognised emounts and the ¢haTity intcnds ¢ithcr to settle on a net basis, or to rcali8e the as¥et and settle the liability Simultaneo￿s1y. Finattcial assets dere¢ogni5ed when and only when a) the contractual rig&ts to the cash flows from the finanGAal asset expire or are settled, b) the charity transfers to anokn party substantially all of the risks and rewards of ownership of th¢ f￿ancIal asset, or c) tbc charity. despits having retained some, but not all, sigDifAcant ri&ks and rew￿dS of ownersbip, h&8 trarnsfetTed control of the asset to tmother paty. FiJ]ancial liabilities are derecognised only when the obligation specified in the contract 15 discharged, cancelled or expires. Pag¢ 10 Sutton Coldfield ReereAtional Trust Notes to the Financial Statements for the Year Ended 30 June 2024 (continued) Debtinstruments D¢bt instrurn¢nts which rn¢et th¢ following conditions subsequently measured at amortlsed cost using the effective interest method: (a) Th¢ rontractual r¢t4un to the holder is (i) a fixed amounL' (li) a positive fixed rate or a positive vari8bl¢ rate" or (iii) a combination of a positive or a negative fixed rat¢ and a positive vatiable rate. (b) The contract may provid¢ for Tepayments of the Principal or the return to the holder (but not both) to be link￿ to a single relevant observable index of general price infiation of the currellcy in which the debt instnunent is denominated, provided such links are not leveraged. (c) The contt'act may provide for a detern)inabl¢ variation of the return to the bolder during tbe life of the in8trumenL provided th8t (i) thc new rate Aatisfies condition (a) and Ibe variation is not ¢onting¢nt on future evcnts other than (l) a C1￿1£e of a contractual variable rate. (2) to piL)tect the I￿]der against credit deterioration of the issuer- (3) changes in levies applied by a ccntrdl bat)k or arising from ¢hanges in rclcvant taxation or law- or (li) the new ratc is a market rate of intsrest and sati8fi¢s condition (a). (d) There is no contractual provision tbat could, by its tem)s, rcsult in tbe holder losing the principal amount or any interest attributable to the cu￿ent period or prior P¢Tiods. (e) Contractual provisionq th&t pern]it tbc is5ucr to prepay a debt instrument or pern]it the holder to put it b&ck to the issuer before ma¢urity are not contingent on future events. other than to protcct thc holder against the credit deterioration of the issuer or a change in control of the issuer, or to pr(>tect the holder or issuer agaill5t changes in levi¢s applied by a central bank or arising from changes in relevant tsxation or law. (fj Contractual provision5 may perniit the extension of the teTrn of the dcbt instTurnent, provided that the rettwn to the holder and ally Other contractual provisions applicable dwin8 the extended tcmi satisfy tbc conditions of pardgraphs (a) lo (c). Debt instruments that are classified as payllble or receivable within on¢ ycar on initial recognition and whi¥h meet the above conditions ar¢ mcasured at the undi5countcd anwunt of the or othcr ¢oDsideration expected to be paid or received, n¢t of impairment. With the exception of some hedging instruments, other debt inslnllllents not meetin8 these conditions pre mca5ured at fair value through profit or loss. Commitments to make and receive loans wbich meet the conditiotts rnelltion¢d above arc rncasured at cost (which may be nil) Less impairnient. F47ir valve measurement The best evidenc¢ of fair value is a quoted price for an ideDtical asset in an active mllrket. When quoted piices are unav