2021-06-30-accounts - The Sutton Coldfield Recreational Trust

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SUTTON COLDFIELD RECREATIONAL TRUST

Constituent Clubs: - Sutton Coldfield Rugby Football Club – Sutton Coldfield Mini & Junior Rugby Football Club - Sutton Coldfield Bridge Club Ltd – Walmley Tennis Club

Registered as a Charitable Trust no: 503628

Chairman’s Report for period July 2020 to June 2021

The Trust continues to function as the umbrella body that manages and maintains the facilities at the Roger Smoldon Sports Ground on behalf of the four constituent clubs, Sutton Coldfield Senior Rugby Club, the Junior Rugby Club, Walmley Tennis Club and Sutton Coldfield Bridge Club.

The Trust has also provided its support to Associated Members, namely Sutton Coldfield Archery Club, CrossFit Gym, the Kuk Sool Won Karate Club, and the local branch of the Air Training Corp. The Clubhouse provides meeting places for local resident’s groups, a community choir, and a base for Acti-Fit, which supports wellbeing at local schools. Schools with limited outdoor facilities are encouraged to take advantage of the Trust’s outdoor areas.

Government Covid grants detailed in the financial statement allowed the Trust to maintain site facilities and enabled planned maintenance to the electricity distribution boards to go ahead to ensure that they met regulatory standards. It was also possible to replace two aging central heating boilers.

It was encouraging that the constituent clubs were able to continue to provide the agreed budgeted contributions to the Trust’s operating costs thanks to the support of members. The hospitality facilities saw little activity for long periods and hence provided little financial support to the Trust.

Refurbishment plans to public areas under consideration during 2020 and 2021 had to be set aside because of funding changes and uncertainty surrounding the Covid-19 pandemic. The budget set aside by the Rugby Club and held by the Trust remains and is shown as the Projects Account in the financial statement.

Fiscal grants from Sutton Coldfield Charitable Trust and the local Town Council enabled the Trust to support refurbishment to floodlights (£50K) and the installation of a primary drainage system (£20k) to improve training facilities for both senior rugby club and mini/junior rugby sections.

The Trust continues to rely heavily on volunteers in all key areas of administration and the more labour-intensive activities of maintaining the 23 acres site.

The Trust’s strategy for continued improvement to amenities will continue with reference to community groups and schools who may only have limited access to outdoor facilities.

SUTTON COLDFIELD RECREATIONAL TRUST

Constituent Clubs: - Sutton Coldfield Rugby Football Club – Sutton Coldfield Mini & Junior Rugby Football Club - Sutton Coldfield Bridge Club Ltd – Walmley Tennis Club

Registered as a Charitable Trust no: 503628

Tom Jones Chairman Sutton Coldfield Recreational Trust

Sutton Coldfield Recreational Trust Financial Statements for the year ended 30th June 2021

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Statement of Financial Activities
2020-2021 2019-2020
£ £
Income & Expenditure
Income and Endowments
Donations and legacies
Sutton Coldfield Rugby Football Club 1 23,600 23,434
Mini & Junior Rugby Football Club 16,980 16,980
Bridge Club 9,800 9,800
Walmley Tennis Club 9,730 9,730
Trust Club 4 2,135 19,696
Total Donations and Legacies 62,246 79,640
Charitable activities
Other trading activities: -
Acti Fit 1,067
Radio Club - 275
Birmingham Metropolitan College - 750
Pitch Hire 1,575 120
Archery 1,651 2,200
Rugby Tots 420
West Midland Reserve Forces 3,300 4,400
Cross Fit -
Mast Income 7,289 7,289
Additional Contribution for drainage works and lighting 7 -
Other Income 2,976 2,095
Interest 24
Investments - -
Total Charitable Activities 18,301 17,129
Separate material item of income: -
Covid Government Grants 89,102 25,000
Contributions for projects 26,340
Other - -
Total Separate Material Items 115,442 25,000
Total Income 195,989 121,769
Guidance Notes
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Expenditure on: 2
Raising funds - -
Charitable activities - -
Separate material item of expense
Electricty Maintenance - -
Flooring - -
Pitch Drainage - -
Floodlights -
Other -
Rent 3 36,612 11,650
Rates - 3,931
Water & Sewerage 2,779 (3,568)
Electricity 10,582 15,360
Expenses - 107
Fuel Oil 951 4,359
Gas 1,417
Telephone & Internet 945 656
Insurance 6,987 7,237
Club House Cleaning 855 3,228
Club House Maintenace & Materials 5,120 14,387
Lift 1,180 980
Pitch Maintanance 6,701 8,411
Other Property Expenses and improvements 1,059 4,006
Professional Fees 764 885
House services 5,019 2,583
Mower Maintenance -
SCRFC Cross Fit Revenue -
VAT 1,487
Total Expenditure exc. Depreciation and Interest 82,459 74,212
Amortisation and depreciation
Leasehold Property 10,492 9,702
Tennis Couts 2,255 2,405
Plant and Machinery 2,634 2,573
Fixtures and fittings 499 566
Total Amortisation & Depreciation 15,880 15,246
Loan costs and interest
Loan interest 913 941
Banking Costs -
Total Loan Costs & Interest 913 941
Total expenditure for the year 99,252 90,399
Surplus / (Deficit) 96,737 31,370
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2020-2021 2019-2020
£ £
Balance Sheet
Fixed Assets 2
Freehold Land Valuation 45,000 45,000
New lease with tennis courts 119,528 119,528
Less Amortisation (75,978) (73,723)
Total Freehold Land 88,550 90,805
Clubhouse & Groundworks
Clubhouse and Groundworks at cost plus improvements 351,254 351,254
Current clubhouse improvements 5 411,666 362,884
Bridge club annex 209,189 209,189
Less Amortisation (331,123) (320,631)
Total Clubouse & Groundworks 640,986 602,696
Plant & Machinery
Plant and Machinery at Cost 6 64,159 50,970
Less Depreciation (40,444) (37,810)
Total Plant & Machinery 23,715 13,160
Fixtures & Fittings
Fixtures and fittings at cost 37,951 37,951
Less Depreciation (33,677) (33,178)
Total Fixtures & Fittings 4,274 4,773
Total Fixed Assets 757,525 711,434
CURRENT ASSETS
Sundry debtors and prepayments 6,217 9,369
Current Account 7,456 (519)
Savings account 84,392 60,036
Projects Account 20,264 -
Total Current Assets 118,328 68,886
CURRENT LIABILITIES
Sundry Creditors and Accruals (34,640) (12,270)
WTC Loan (1,237)
Total Current Liabilities (35,877) (12,270)
Net Current assets 82,451 56,616
Fixed Assets plus net Current Assets 839,976 768,050
LONG TERM LIABILITIES
Crowdfunding changing room loan (14,105) (20,622)
Cellar cooling loan (1,325) (2,167)
Centenary loan (20,264) (31,604)
RFF loan (68,760) (74,872)
Total Long Term Liabilities (104,454) (129,265)
Total net assets 735,522 638,785
REPRESENTED BY
General fund brought forward 638,785 607,417
Surplus for the year 96,737 31,370
Total 735,522 638,787
Guidance Notes
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NOTES

Income from Cross fit is included within the rugby club contribution, with some funds retained in the trust account for the contribution to the trust
Assets have been increased for works to floodlights (£28,550), drainage (£20,232) and electrical work (£13,188) and these are not included in expenditure figures.
Rent includes Accrual for the debt owed to BCC for rent on the mast.
(£23216)
4.Trust Club was not able to operate for most of the year and was not able to make the contribution expected from profits on sales
Current clubhouse improvements in fixed assets includes the addition of pitch drainage and pitch floodlights
Plant and Machinery in fixed assest includes new electrical works
Contributions for projects in the income section represents additional payments made by the Rugby Club for works in connection with pitches and floodlights

Independent examiner's report on the accounts

Section A Independent Examiner’s Report	Section A Independent Examiner’s Report	Section A Independent Examiner’s Report
Report to the trustees/		Sutton Coldfield Recreational Trust
members of

On accounts for the year		30 June 2021	Charity no	503628
	ended		(if any)

Set out on pages
		Pages 1- 3 inclusive)
		I report to the trustees on my examination of the accounts of the above
		charity (“the Trust”) for the year ended 30/06/2021.
Responsibilities and		As the charity's trustees, you are responsible for the preparation of the
basis of report		accounts in accordance with the requirements of the Charities Act 2011
		(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:		Date:	26/05/2022

Name:	Nicholas John Burrows

Relevant professional	FCA (ICAEW Member no 7671866)
qualification(s) or body	qualification(s) or body

Address:	Burrows Scarborough Chartered Accountants
	Sovereign House 12 Warwick Street Earlsdon Coventry CV5 6ET

Oct 2018

IER