Report of the Group Treasurer For the Financial year 1[st] April 2020 – 31[st] March 2021
The attached accounts have been prepared on a receipts and payments basis and have been independently examined by Doug Johnson a former City Treasurer of Newcastle. His signed statement is also attached.
In what has been the strangest financial year in my memory the Group is now financially extremely sound, which gives a great basis for going forward. And this has been at a time when nearly all sources of Income from our external hirers were lost for the majority of the year. My comments in this report relate to the £46415.69 funds that are purely at the Group’s disposal and doesn’t include the £5722.39 Beaver funds which were transferred to the Group Accounts when Glyn retired and are being held on their behalf.
In terms of Income the largest source of Income has been the Government Covid relief grants which we received £22688.50. The only other sources of income have been
-
£1018 75 from our external hirers from the periods they were allowed to operate.
-
£1436.83 from Gift aid and other donations
-
£1650 from the Section’s towards the capitation payment
In terms of expenditure the largest expense was preparing the Scout Hut to be Covid complaint £4088 worth of building and ground alterations plus cleaning etc of £1436.63 totalling £5524.63.
Owning your own building brings with it a degree of fixed costs which we had to incur to keep the building and grounds safe and good condition. These included £983.08 on maintenance and £977.25 on Insurance which together totalled £1960.33.
Light, heat and water were a lot lower this year but still totalled £1200.26. This reflects the building only being partially open. We took the opportunity of an offer of a charitable company to review our utility costs to see if we could get a better deal. They concluded that we couldn’t and were on the best deal possible at that point but we will constantly keep them under review.
The next largest expenditure it the Capitation fee which we have to pay over to the Scout Association. This is normally cost neutral to the group as the amount of parent’s subscriptions over the year normally covers this cost. This year you will notice the Capitation income is £587.25 less than the cost. This was a group decision not to collect subs in February as a gesture to reduce the burden on parents during difficult times.
The overall result for the year is a surplus of Group funds of £15801.60 from 2020 which will allow us to make improvements to both the grounds and building to the benefit of all sections and our external users.
The Scout Centre Cragside, High Heaton, Newcastle upon Tyne
I recommend these accounts to the AGM.
George Clark Group Treasurer
5[th] April 2021
The Scout Centre Cragside, High Heaton, Newcastle upon Tyne
61st Newcastle (St Francis) Scout Group Receipts and Payments Account for the Year 01/04/2019 to 31/03/2020
| 2018/19 | Receipts | 2019/20 | Notes |
|---|---|---|---|
| 8938.00 | Hall Hire | 9349.00Dancing £5766.50, Ballet £3237.50, Kids Parties | £210, Pilates £135 |
| 1235.76 | Summer Fair/Christmas Rafe | 0.00 No summer fair in 2019 | |
| 71.00 | Barbeque | 0.00 No BBQ in 2019 | |
| 0.00 | Grants, Donations and Gift Aid | 958.69HMRC Gift aid | |
| 0.00 | York xmas trip | 300.00Attendees payments | |
| 4742.50 | Golf Day | 3924.00Income from entry fees, hole sponsorship, rafe and other games, for 2019 and 2020 events | |
| 3003.00 | Capitation Income | 2562.00Income from parents | |
| 8.84 | Bank Interest | 7.66 | |
| 0.00 | Misc Income | 50.00Section Subs paid to group in error £50 | |
| 17999.10 | Total Income for the year to date | 17151.35 | |
| Payments | |||
| Scout Centre Running Costs | |||
| 6416.38 | Hall and Grounds Maintenance | 1033.21Hedge £540; Extinguishers £81.24, Lawn mower £140; Alarm service £192; other minor items £79.97 | |
| 1147.36 | Insurance Costs | 1238.48Public Liabiltiy Insurance £195.71; Van Insurance £100 Building insurance £942.77 | |
| 1239.20 | Heat and Light | 1567.87Gas £947.63 and Electric £620.24 | |
| 286.98 | Water Rates | 209.4611 months @ 26.78 plus 1 month at £13 less £98.12 refund | |
| 874.83 | Cleaning | 798.76£20 weekly cleaning fee plus cleaning materials | |
| 9964.75 | Sub Total | 4847.78 | |
| Equipment Costs | |||
| 0.00 | Training | 0.00 | |
| 134.49 | Equipment | 423.03Replenished and refreshed frst aid kits, new camp equipment for Scouts | |
| 127.30 | AGM Expenses | 321.40Medals, new trophies, and refreshments | |
| 261.79 | Sub Total | 744.43 | |
| Sundries | |||
| 2983.50 | Capitation fee to Scout Association | 2472.75Paid to Newcastle District for membership of Scout Association | |
| 1926.72 | Transport Costs | 973.71Bus Hire, fuel, etc for camps, activity weekends | |
| 317.53 | Summer Fair Expenses | 0.00No Summer Fair in 2019 | |
| 0.00 | York xmas trip costs | 542.00Car parking for bus £72 . Keiths coaches £470 | |
| 3332.42 | Golf Expenses | 3080.45Green fees to Matfen, prizes and trophies, printing, rafe books, refunds for this years event | |
| 1020.00 | Sundry Expenses | 50.00Refund on subs to Scouts/Explorer unit paid in error to group by parent. | |
| 9580.17 | Sub Total | 7118.91 | |
| 19806.71 | Total Expenses for the Year to date | 12711.12 | |
| -1807.61 | Surplus/(Defcit) for the year | 4440.23 | |
| 27982.28 | Balance Brought forward | 26173.86 | |
| 26173.86 | Balance Carried Forward | 30614.09 | |
| Represented By | |||
| 22629.30 | Barclays Community Account | 2061.87£25000 transferred to Instant Access Account to | attract some interest |
| 17.41 | Barclays Business Premium Account | 0.00Account closed and balance transferred to Instant Access Account | |
| 3527.15 | Barclays Instant Access Account | 28552.22Includes £25000 transferred from Community Account | |
| 26173.86 | 30614.09 |
61st Newcastle (St Francis) Scout Group Consolidated Accounts for the year ended 31st March 2021
| Group | Scouts | Cubs | Beavers | Total | |
|---|---|---|---|---|---|
| Balances as at 1st April 2020 | 30614.09 | 4404.62 | 1178.37 | 5637.24 | 41834.32 |
| Income for the year | 0 | ||||
| Subscriptions | - | 750.00 | 1260.00 | 810.00 | 2820.00 |
| Residentials and Camps | - | 240.00 | 0.00 | - | 240 |
| Other Income | 84.07 | - | 45.00 | - | 129.07 |
| Hall Hire | 1018.75 | - | - | - | 1018.75 |
| Grant, Gift Aid, and Donations | 24125.33 | - | 210.00 | - | 24335.33 |
| Total Income | 25228.15 | 990.00 | 1515.00 | 765.00 | 28498.15 |
| Expenditure for the year | |||||
| Scout Centre running costs - heat& light, rates, maintenance etc | 8685.32 | 8685.32 | |||
| Equipment costs | 42.00 | 148.41 | - | 83.67 | 274.08 |
| Subsidised Capitation fees | 587.25 | 540.00 | 690.00 | 420.00 | 2237.25 |
| Sundry expenses | 111.98 | 78.00 | 130.00 | - | 319.98 |
| Activity costs | - | 1512.48 | 833.24 | 175.78 | 2521.5 |
| Total Expenditure | 9426.55 | 2278.89 | 1653.24 | 679.45 | 14038.13 |
| Surprlus/(defcit) for the year | 15801.60 | -1288.89 | -138.24 | 85.55 | 14460.02 |
| Balance carried forward to 2021/22 | 46415.69 | 3115.73 | 1040.13 | 5722.79 | 56294.34 |
| Represented by | |||||
| Cash held In bank accounts | 46415.69 | 3115.73 | 1040.13 | 5722.79 | 56294.34 |
Note to these Accounts
For Charity Commission purposes the Capitation monies collected on behalf of Newcastle District does not count towards the Groups Annual Turnover and have not therefore been included in these Consolidated accounts which will be submitted with our Annual Return.
They remain within the Group Accounts however to be transparent that they have passed through the Groups Accounts and been paid to Newcastle District
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