## systonscouts.org.uk
10th Leicester (Syston) Annual General Meeting (AGM) Report and Accounts Summary on 3rd August 2024
Venue: **Topstones Guide Campsite**
#SkillsForLife
Syston **Scout Group** _1908_
10th Leicester (Syston)Scout Group **Registered Charity No. 503582**
## **SYSTON SCOUT GROUP GROUP LEAD VOLUNTEER REPORT 2024**
Firstly I would like to thank everyone for their help and support over the past 12 months. Without all your support and not forgetting our leaders hard work delivering a flexible programme we would not have achieved so much. Our Young people have been **awarded an amazing 838 Activity badges** and a **total of 10 Bronze, 5 Silver and 2 Gold awards** in the past 12 months.
2023-24 has been another busy year for Syston Scout group from **Camps, Competitions, Walks and Fun had by all!**
Syston Scout group runs a range of section which cater from ages 6-25+ years (Beavers, Cubs, Scout and Band ). Within these section they have been doing activities in and out of the hall from District fun days out, Parading, finding out all about **the local area and the history and roles people take** to name a few. Section also enjoyed a few nights away from a **Star Wars themed Beaver sleepover** at Oaks Campsite, a **District camp for Cubs and Scouts** , a Training Weekend for the Band, to a fundraising camp for the our older members.
The group have also been raising funds in a variety of ways this year from hosting a **Easter Bingo, Yard Sale, Car Parking** to a BBQ and tea room at Syston Summer Fayre.
All the money we raise is to improve our building and update our activity kit which will give our young people more opportunity to enjoy fun and adventure while developing the skills they need to succeed. This Year we have now completed the installation of our New Fire System thanks to the help of **Syston Town Council** for there large grant toward this.
We are already planning and organising for the next academic year in the Group. Plans are well underway with camps and activities and **a camp to Norfolk and lots more** .
With this is mind and our ever growing Group we are looking for people to help us in anyway from cooking Burgers at a BBQ to helping plan our next big adventure. We are looking for people to join our Supporter teams in any way or time you may have.
Chris Bodycot Group Scout Leader
**10[th] Leicester (Syston) Correspondence Address** 178 Homefield Road, Sileby, Leicester LE12 7TQ
**0116 3266908 gsl@systonscouts.org.uk**
## Trustees' Annual Report
## For the period
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|**Section A**|||**Reference and administration details**|||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
Names of the charity trustees who manage|||5
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10th Leicester (Syston) Scout Group|||||||||||
||||178 Homefield Road|||||||||||
||||Sileby|||||||||||
||||Leicestershire|||||||||||
||||Postcode||||L|E|1|2|7|T|Q|
||||the charity|||||||||||
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
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||Rachel Lattimore|Chair||
||Samuel Reeder|||
||Deborah Bodycot|Treasurer||
||Heather Lattimore|||
||Callum Hancocks|||
||Chris Bodycot|Group Lead Volenteer||
||Sarah Woodhull|||
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (27 February 2024)
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 5
Trustees (including 1 Ex Officio Trustees) and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.||
||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.|
|||
||The Group is a trust established under its rules which are
common to all Scouts.|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 5
Trustees (including 1 Ex Officio Trustees) and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.|
2 LT700001 (27 February 2024)
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case|
3 LT700001 (27 February 2024)
scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
Summary of the main activities in relation to these objects We hold new and exciting opportunities for young people to learn new skills whilst exploring the environment, taking part in camps and activities.
4 LT700001 (27 February 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
|You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|Opportunities such as gaining life skills, learning about the
environment, building confidence, earning badges, making
new friends, promoting the well -being of young people and
having fun whilst doing it!|
|---|---|
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||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|
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|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||Beavers gained 365 Badges this year and 10 of these where
Bronze Awards. Cubs gained 341 Badges this year and 5 of
these where Silver Awards. Scouts gained 132 Badges this
year and 2 of these where Gold Awards|
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £5,000 against this
at year end. This is above the level required for operating
expenses.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income and fundraising activities fall short. The Group Trustee
Board considers that the group should hold a sum equivalent
to 3 months running costs, circa £3,000.|
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5 LT700001 (27 February 2024)
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a (including any fundraising); consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; • investment policy and objectives;
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them) The Group is looking at doing a Summer camp in 2025 along with activties and other camps for all section. The group is also looking at raising fund to improve and maintain the hall structure.
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_D S Bodycot_|_D S Bodycot_|_D S Bodycot_|_D S Bodycot_|_D S Bodycot_|_D S Bodycot_|_R Lattimore_|
|---|---|---|---|---|---|---|---|
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||Deborah Bodycot||||||Rachel Lattimore|
|||||||||
||Treasurer||||||Chair|
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6 LT700001 (27 February 2024)
||**2023-2024**|**2022-2023**|
|---|---|---|
|**Income**|||
|Band - Equipment|18.44|81.00|
|Band - Events|1,143.43|0.00|
|Band - Fundraising|4,483.43|230.69|
|Band - Subs|750.00|0.00|
|Bank Interest|31.83|3.27|
|Donation|1,106.27|1,648.10|
|Events|2,286.36|6,014.36|
|Events - Beavers|1,389.00|972.75|
|Events - Cubs|1,305.63|529.00|
|Events - Scouts|95.00|387.00|
|Fundraising|3,397.88|4,111.73|
|Gift Aid|0.00|2,291.25|
|Grants|1,000.00|0.00|
|Membership Fees|8,857.00|9,238.50|
|Uniform|846.00|72.00|
|Utilities|73.48|0.00|
|**Expense**|||
|Activity Equipment|93.54|135.41|
|Admin|181.00|701.04|
|Badges|1,248.96|2,198.66|
|Band|440.51|203.96|
|Band - Equipment|907.50|116.68|
|Band - Events|1,645.29|245.00|
|Band - Fundraising|2,221.51|236.00|
|Band - Subs|218.23|0.00|
|Bank Fees|31.13|394.51|
|Camping Equipment|868.18|0.00|
|Donation|27.50|0.00|
|Events|2,536.07|6,459.80|
|Events - Beavers|1,598.89|1,146.81|
|Events - Cubs|1,694.10|301.95|
|Events - Scouts|300.77|60.00|
|Fundraising|841.07|1,012.64|
|Insurance|2,015.72|1,556.57|
|Meetings - Beavers|206.85|189.00|
|Meetings - Cubs|40.11|131.14|
|Meetings - Scouts|290.97|160.52|
|Membership Costs|3,279.34|3,718.97|
|Training|24.00|0.00|
|Uniform|1,080.13|84.87|
|Utilities|2,345.47|1,933.00|
|Venue Maintenance|5,093.96|5,718.53|
|**Account balances**|||
|Barclays Current Account|7,100.86|11,527.25|
|Barclays Subs Account|3,482.44|0.00|
|Barclays Deposit Account|1,054.68|3,342.45|
|Barclays Band Account|2,994.25|1,917.98|
|Petty Cash|3.43|3.43|
|Expense Account|218.40|510.00|
|**Summary**|||
|Account balance brought forward|17,301.11|18,426.52|
|Total income|26,783.75|25,579.65|
|Total expenditure|29,230.80|26,705.06|
|Net income|-2,447.05|-1,125.41|
|Account balance carried forward|14,854.06|17,301.11|