2025-12-31-accounts - Dorridge Scout Group

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Trustees’ Annual Report

For the period:

From	01/01/2025	To	31/12/2025
	(period start date)		(period end date)

Charity Name		Dorridge Scout Group
Charity Registration Number (if registered - leave blank if excepted charity)		503525
HQ Registration Number		10016751

Objectives and activities

Summary of the purpose and objects of the charity as set out in its governing document	The objectives of the charity are as a part of The Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values Integrity– We act with integrity; we are honest, trustworthy and loyal Respect– We have self-respect and respect for others Care– We support others and take care of the world in which we live Belief -We explore our faiths, beliefs and attitudes Co-operation– We make a positive difference; we co-operate with others and make friends The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their promise
Summary of the main activities in relation to the purpose and objects	The Group run Beaver, Cub and Scout units and has links with Attenborough Explorer Scouts in Knowle for members wanting to continue in scouting. The units undertake a wide range of activities during weekly term-time meetings inside the hut, in the adjacent park and woods and at other locations. These include handicrafts, cooking, pioneering, games, wide games, treasure hunts, community projects, orienteering, hikes, night exercises, first aid, camp skills, team challenges, kayaking, canoeing, paddle boarding, dragon boating, scuba diving, climbing, skating, bowling, laser quest and dry slope skiing. We also run other activities including camps and volunteering with other charitable organisations.
Statement confirming the trustees have had regard to	The Trustees confirm that the charity meets the Charity Commission’s Public Benefit criteria under both the advancement of
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the guidance issued by the education and the advancement of citizenship or community Charity Commission on development headings. public benefit

You may choose to include further statements, where relevant, about:  Policy on grant making

Achievements and performance

	Summary of the main achievements of the charity during the year identifying the difference and impact the charity’s work has made, including on sustainability	The year started with the completion of the hut’s 5 year electrical inspection and the installation of a defibrillator, which has been used many times by local residents. A wall-mounted first aid kit was installed and three travel first aid kits made available. CCTV was installed and has proved invaluable to the prevention of vandalism and has secured a positive relationship with Solihul Police. We appointed a new Chairperson and meetings can now be held in person. The Scout Association changed their main computer system and all Dorridge leaders and members completed all required aspects in record time. Our leaders and trustees enjoyed a Skittles Night as a group building opportunity. We opened the use of the hut to a local Rainbows unit.	l

	*You may choose to include* *further statements, where* *relevant, about:*  Achievements against objectives  Fundraising activities  Contribution made by volunteers	 9 young leaders are currently volunteering.  2 scout leaders left leaving 2 troops leaderless but 5 leaders have been appointed and the number of scouts has doubled.  3 Cub leaders left but 3 new Cub leaders have been appointed.  2 Beaver leaders left but 3 new leaders have been appointed. The St George’s Day and Remembrance Day parades were well attended, and many compliments were received from the public about our members’ good behaviour. Over 50 young members were awarded their respective Chief Scout Awards. A successful Summer Camp was enjoyed by Beavers and Cubs. Cubs enjoyed a trampoline park sleepover. Scouts embraced a County Camp and Beavers enjoyed a Winter Camp also. Dorridge Scout Group helped the Round Table’s Santa Sleigh on several nights and donated several boxes of books and games to the Water Search and Rescue Team. A link to Bentley Heath Conservation Area has been established to help maintain and utilise the area. Also, with Arden Academy, for those wishing to volunteer for their Duke of Edinburgh Award. A total of just over £600 was raised through: hosting a VE Day weekend; raising community awareness with a visit from our local MP, Saquib Bhatti; trial running Bob a Job week; the Summer

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celebration; Darts Night AGM and Woodland Carol Service.

Financial review

Review of the financial position	Income exceeded expenditure for the financial year but this was due to an insurance claim of £3.9k. The position held shows income met expenditure for the year.
Policy on Reserves, why they are held, and the amount of reserves	The policy on reserves is to hold sufficient resources to continue the charitable activities of the charity should income and fundraising activities fall short. The Trustee Board considers that the charity should hold a sum equivalent to 6 months running costs, circa £5,000. The charity held reserves of approximately £22,500 against this at year end. This is above the level required for operating expenses.
Policy on Investments and investment performance	The charity’s reserves are small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The charity has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. .
A description of the principal risks	Summary is provided below: 1. Injury to leaders, helpers and members – The Group contributes to the Scout Association’s national accident policy. Risk assessments are undertaken before all activities. 2. Damage to the building, property and equipment – The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout groups. The Group has sufficient buildings and content insurance in place to mitigate against permanent loss. 3. Limited income from fundraising – The Group holds a reserve to ensure the continuity of activities. The Group could raise subscription fees to increase income if this position became unsustainable, either temporarily or permanently. 4. Reduction or loss of leaders – The Group is totally reliant upon volunteers to run and administer activities. If there was a reduction in the number of leaders to an unacceptable level, we would need to consider a contraction or closure of a section. 5. Reduction or loss of members – The Group provides activities for young people aged 6 to 16. As with a reduction in loss of leaders, we would need to consider the contraction or closure of a section. 6. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 authorisations (signatories) for all payments.

Structure, governance and management

Type of governing document

The charity’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives

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	authority to the Bye Laws of the Association and The Policy Organisation and Rules (POR) of The Scout Association.
How the charity is constituted	The charity is a trust established under its rules which are common to all Scouts. It is constituted as an educational charity.
Trustee selection methods	The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association.
Policies and procedures for the induction and training of trustees	All Trustees complete The Scout Association trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required.
Additional governance arrangements	The charity is managed by the Trustee Board, the members of which are the “Charity Trustees”. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 1 Ex-Officio Trustee, and 1 co-opted Trustee) and meets 4 times a year. The Trustee Board is supported by a Secretary. The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programs that give young people skills for life. The Trustee Board maintain appropriate governance policies and oversight. The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly. The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order and everyone follows legal requirements and Scout Association Policy, Organisation & Rules. This includes responsibility for:  Promoting a positive image of Scouting in the community, as well as its development;  Developing, maintaining and regularly a risk register, including putting in place appropriate mitigations;  Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;  Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;  Ensuring that property is appropriately managed;  Maintaining appropriate insurance of persons, property and equipment;  Assisting in the recruitment of leaders and other adult support;  Having an open and transparent selection process for the recruitment of Trustees;  Appointing Advisors as required;  Ensuring effective administration is in place to support the Trustee Board;  Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;  Ensuring incidents are appropriately reported in line with regulation and policy;

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Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
Ensuring compliance with Data Protection legislation;  Acting as a responsible employer for any employees, who are effectively managed.

Plans for future periods

Plans for future Periods

Looking to decorate the hut exterior, establish a Young Leader Scheme for Scout Leavers, fully utilise the OSM facilities, stocktake hut and container supplies.

Reference and administration details

Principal Address

Dorridge Scout Hut, Arden Drive, Dorridge, B93 8LP.

	Names of the charity trustees who manage the charity	Office (if any)	Dates acted if not for whole year
1	Ceryse Griffith	Chair	From 4 December 2025
2	Sarah Long	Lead Volunteer
3	John Collins	Treasurer
4	Lauren Vergo	Assistant Treasurer
5	JennyBuck	Secretary
6	LesleyBilney
7	Lis Hedley
8	Ellen Hickman
9	Simon Paulo
10	Vicky Mumford		Stood down on 4 December 2025
11
12

Name and address of advisors

Type of advisor	Name	Address
Independent Examiner / Auditor
Detail others

Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by:

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Signature
Full name	Ceryse Griffith
Position held	Chair
Date

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Dorridge Scout Group Receipts and payments account For the year from 0410112026 To 3111212025 Receipts and payments 2025 2024 Unrestrlcted fund8 Unr•strl¢t•d funds Recel ts Donatlons 18 acle8 and slmllar Income rnber5hi 5ub5cri lion8 Less.. Mgmbershl sub5¢rl tlons Donalions acie5 aid on aUonaVCoun IArealDlstrl 270 Glft Ad Other Similar income Sub totsl Grants Mainlenenace Other tanls rant Sub total ross z&o.oo Fundralsln events Carn & Events Fundraisin 8V8nls Detail 3 Olherfundral$ln 45S a¢tlvlVes Sub total 10,Q93 Scout hut InGomè Hire of bU11n Insuranc8 claim Olh8r Scout hut Incom8 413 Sub totsl Investment In¢om8 8ank nIe$t Buifdln Societ interest The Scout Associalion Short T8rm InveslmeTht Setv¢ce Olher Investment Income total Total Gross Income Ass•t and Invostmont ulos, •t¢. Total recoipts LT700002 (October 20241 1013

Dorridge Scout Group Receipts and payments account For the y•ar from 0110112025 To 3111212025 Receipts and payments 202S 2024 Unrt8trl¢t•d funds Unre*trl¢lod funds mènts Charltable Pa m¢nts Youth ramme and activities Adult s ort and trainin Methodist Room Hire Elecl waterl BB Gra$s Cutlln and Can1 Insuranc8 airs and Renewals Go Cardles5 Printin and hotoeo in Contribution to cam cD&ts Bad es and Unlfoms AGM and truste8 ex enses ment 350 2,995 B02 693 1,9S4 5,603 797 1,430 sio 9>8 129 77 Bank Char Ico 60 47 Zf,'6791 Sub total Fundralsln ex enses Detail 2 Detail 3 Olher lundrai5in co$1$ Sub total Total Gross Expendlture Ass&t and Investment purchases, etc. Total payments 5B,qa'4 i Net of receipts/(payments) Co$h fund8 last year end Cash funds th13 yearend 18,890 32,284 LT700002 Ioctobgr 20241 2of3

Dorridge Scout Group Receipts and payments account Forth• y•ar from 0110112025 To 3111212025 statement of assets and liabilities at the end of the year 2025 Unrestrlctgd funds 2024 Unreslrlcted funds Cash funds Bank curr8nt account Bank de osil account socie a¢¢ount Th8 Scout A5$0cSatlon Short Temi Investment Serwice CashlFloats Total cash fund$ ree balance31 reul ok gtnènt tttor Other moneta Tax claim Oebls due from the Coun Insuranc8 claim assets /e01Dl$trI¢VGr0U Sub total Inv•stmont assets Investment Quoted inve$tmenl$ Olher inve$lmenl$- tlelail Sub totsl Non monetsry as¥et¥ for chari Bad e stock Sho sto¢k Other stock Land and buildin Molor vehicles SGoutin Other - detail '8 own u¥e m8llt furniture etc Sub total Llabllltles Accounts not et aid ense8 incurred but not invoiced Subscri tlons not 81 abj Loan- detail Other liabili118s 940 Sub total Total net assèts Tho abov8 recelpts and payments account and Statement of assets and Ilabllltle8 were approv?d by tho Trustees on 14th May 2026 Ithe date of the Trustee Board meeung that approved the a¢¢ountsl •nd slgnod on thèlr btshalf by Sl nature Print Name Chalr fffj Treasurer LT700002 I0¢tor 20241 3of3

England & Wales Template l.. Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or les5 in the relevant financial year Independent examiner's report to the trustees of Dorridge Scout G¥ouo I report to the trustees on my examination of the accounts of the Dorridge Scout Group for the year ended 31 December 2025. Responsibilities and basis of report As the charity trustees of the Doi'ridge Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111'the Act'l. I report in respect of my examination of the Dorridge Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my exarnination I have followed all the appcabLe Directions given by the Charity Commi55ion under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have corne to my attention in onnèction with the examination giving me cause to believe that in any material respecL- accounting records were not kept in respect of the Dorridge Scout Group as required by section 130 of the ACL. or 2. the accounts do not accord with those records. I have no concems and have come acros5 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be re3ched. Signed.. Name- Relevant profe55ior5al qualification or membership of professional bodies lif any): ACA- ICAEW Address.. iJ(1 6(&nJArJthf K346 qJÉ Date..