## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name Dorridge Scout Group
Other names the charity is known by
5 0 3 5 2 5
Registered charity number (if any)
1 0 0 1 6 7 5 1
HQ registration number
This is the address from which the charity operates, not a correspondence address
Charity’s principal address
Dorridge Scout Hut
Arden Drive, Dorridge
Postcode B 9 3 8 L P
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Derick Cottell Chair
2 Lawrence Fagg Treasurer
3 Jenny Buck Secretary
4 Lesley Bilney Deputy Grp Scout Ldr From 29/06/2023
5 Sarah Long
6 Lis Hedley
7 Simon Paulo
8 Vicky Mumford
9 Ellen Hickman From 29/06/2023
10 Cara Bowley Group Scout Leader To 29/06/2023
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address N/A 1 LT700001 (27 February 2024) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted (e.g. trust, association, company) The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 3 Ex Officio Trustees, and 2 nominated Trustees) and meets four times a year. Members of the Trustee Board complete five short on-line Policies and procedures adopted for: training courses including trustee training within the first 5 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings a) the induction and training of trustees; and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and b) trustee' consideration of major risks rules. Their support helps other volunteers run high-quality and the systems and procedures to and safe programmes that give young people skills for life. manage them ## **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. 2 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| ||**The Purpose of Scouting**| ||Scouting exists to actively engage and support young people| |Summary of the objects of the charity set|in their personal development,| |out in its governing document|empowering them to make a positive contribution to society.| ||**The Values of Scouting**| ||As Scouts we are guided by these values:| ||**Integrity -**We act with integrity; we are honest, trustworthy| ||and loyal.| ||**Respect -**We have self-respect and respect for others.| ||**Care -**We support others and take care of the world in which| ||we live.| ||**Belief -**We explore our faiths, beliefs and attitudes.| ||**Co-operation -**We make a positive difference; we co-| ||operate with others and make friends.| ||**The Scout Method**| ||Scouting takes place when young people, in partnership with| ||adults, work together based on the| ||values of Scouting and:| ||- enjoy what they are doing and have fun| ||- take part in activities indoors and outdoors| ||- learn by doing| ||- share in spiritual reflection| ||- take responsibility and make choices| ||- undertake new and challenging activities| ||- make and live by their Promise.| ||The Group runs Beaver, Cub and Scout units and has links| ||with Darwin Explorer Scouts who meet at the same| |Summary of the main activities in relation|premises. The units undertake a wide range of activities| |to these objects|during weekly term-time meetings inside the hut, in the| ||adjacent park and woods and at other locations. These| ||include handicrafts, cooking, pioneering, games, wide| ||games, treasure hunts, community projects,volunteering,| ||orienteering, hikes, night exercises, first aid, camp skills,| ||cooking, team challenges, kayaking, canoeing, paddle| ||boarding, dragon boating, climbing, skating, bowling, laser-| ||quest and dry slope skiing. We also run other activities| ||including camps and expeditions outside the regular| ||meetings.| |Additional details of the objectives and activities (optional information but encouraged as best practice)|| |You**may choose**to include further|The Group is run entirely by volunteers who give many hours| |statements, where relevant, about:|
of their time to run the various units and plan the activities.| ||We encourage inclusivity and have disabled facilities at our| |• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.|


Scout Hut. We look favourably on any cases of financial
hardship which might result in young people being unable to
take part in all the activities of our units. Our members have
been involved in the wider community, using their skill set| ||and resources to help other charities and those in need e.g.| ||homeless, blind and the elderly who live alone.| |Public benefit statement|The Group meets the Charity Commission's public benefit| ||criteria under both the advancement of education and the| ||advancement of citizenship or community development| ||headings.| 3 LT700001 (27 February 2024) **----- Start of picture text -----**
Section D Achievements and performance
Dorridge Scout Group started implementing the necessary
changes required by the Scout Association in readiness for
2024. This in turn had a positive effect on the Group and the
wider community.
Lesley Bilney’s appointment as Deputy GSL also helped
boost morale and implement change.
Summary of the main achievements of Three volunteers stepped up in uniform for Blackfoot Cubs,
another signed up for Scouts and numbers rose to 103 young
the charity during the year
members from around 40 after lockdown. Although Mohawk
Cub Pack lost a regular leader, it was saved by three
volunteers who kept it running by offering to step into
uniform. Three successful summer camps took place for all
sections, a County Camp for all and a very successful Winter
Camp for the Beavers.
Dorridge Day was a great success and raised money and
awareness of Dorridge Scout Group as an active group in
Dorridge again.
A fundraising committee was also formed.
The year ended with two Scout Troops, (38 members). two
Cub Packs (48) and one Beaver Colony. (17)
All sections were involved in the Santa Round table helping
to collect donations.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient reserves
to meet its fixed outgoings for a period should its regular
subs income cease due to circumstances beyond its control
(e.g. Covid). The Group Trustee Board considers that the
group should hold a sum equivalent to 6 months fixed costs,
circa £5K.
This would allow time to fundraise, reduce costs, restore the
subs income or in the worst case to combine or close the
Group.
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy
•the charity’s principal sources of funds The Group’s main source of income is subscriptions, but we
(including any fundraising); have undertaken some fundraising and made various
successful grant applications. The Group has a relatively low
•investment policy and objectives; income and has faced significant urgent capital expenditure.
It has therefore historically adopted a risk averse strategy to
the investment of its funds. All funds have been held in cash
using a mainstream bank account.
•how expenditure has supported the key During 2023 the Group spent over £52K on urgent major
objectives of the charity; remedial work to the Scout Hut drains and the installation of a
new car park which presented a safety hazard. This was
funded from reserves, by fundraising, with a Neighbourhood
Community Infrastructure Levy (NCIL) grant of £7.5K from
the Council (SMBC) and a £6K contribution from Darwin
Explorer Scouts who use the Hut. During the year we also
started securing funds for replacement and modification of
the Scout Hut roof.
This is a flat roof which is leaking in several places. In 2023
we secured a further £15K in NCIL funding for the roof
replacement, and we secured free-issue roofing materials
from IKO under their ‘Fix That Hut’ scheme.
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4 LT700001 (27 February 2024) ## a **Section F Plans for Future Period and Other Optional Information** Plans for future periods (details of any At the time of writing, we have secured a further £20K grant significant activities planned to achieve from the Inclusive Communities Fund, a legacy fund of the them) Birmingham Commonwealth Games, and the roof modification and replacement work will commence shortly. The replacement of the roof, drains and car park should secure the building’s availability for Scouting activities in Dorridge for many years to come. We are opening new units and the membership is again growing post Covid. ## a **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) > Full name(s) ee Jenny Buck Derick Cottell > Position (eg Secretary, Chair) SS Secretary Chair Date 3 0 0 5 2 4 a 5 LT700001 (27 February 2024) Dorridge Scout Group Receipts and Payments Account Forthe year from 01-Jan-23 To 31-Dec-23 Receipts and payments 2023 2022 Unrestricted funds Unrestrlcted funds Receipts Donatlons. legacies and similar Incom& Membership subscriptions 11,811.96 14,fj49.58 Lass'.Membership sub5CriPtiOnS Paid on INalionallCountylA￿a1D1Slricl1 3,978.00 4,428.00 Net membership subs¢riplions rotsined 7,833.96 10,221.58 Donations 280.00 270.00 Leg8CI88 Gift Ald Badges Unifoitn Elc 62.37 113.00 Sub total 17033 Grants Solihull Plan Grant 7,500.00 Darmrin Explorer Scout C¢)nlribution to Hut R8P8irs and Renewals 6,000.00 Olher gr8nls 15,000.00 Insur8n¢8 Clalm 7.500.00 Sub total 28.800.00 7,600.00 Fundralsing Igrossl Camp8 & Events 8,978.47 9,221.15 Troop Nigh15 264.00 241.00 Fund Raislng Events 337.43 120.00 other Sub total 9M79.90 ,082.11 Investment Incom8 Bank interest Building Society Interest Sub total Total Gross Income Asso1 and invtrstment sales, etc. Total receipts 46,256 27.687 Receipts and payments 2023 2022 Unrestricted funds Unrestricted funds Pa ments Charltablé Pa mènts Youth programme 8nd activities & Camps Adult support and training 5,027.70 10.780.98 Methodist Room Hir8 Utili1188 IEle¢lri¢ Water Broadband) 4,005.38 2,527.65 Grass Cutting & Cl8aning 708.75 In8uranc8 1,722.23 1,618.83 Hul Repalrs and Renewals 52,328.87 922.32 Pretnis&5 Improv8m8nts Go Cardless, A¢counlancy & Legal, B8nk Charges 318.65 240.00 Conlribution to camp costs Badges & Uniforms 562.38 723.06 AGM and Iruslee expenses Activity Equipment 254.44 264.15 OSM Gharge5 Bank Charg8S 78.22 71.80 Sub total 615 006.62 17,148.79 Fundralsing &xp&ns&s fundraising c0518 Sub total Total Gross Expenditure 66.007 17,149 Asset and Investment purchases, gtc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 18,750 10,538 18.760 10,538 Statement of assets and liabilities at the end of the year 2023 2022 Unrestrlcted funds Unrestricted funds Cash funds 8ank eurrenl account 8ank depo$S1 aGcounl 32,253 51,003 Building so¢igty a¢counl Th8 Scout Association Short T8rm Inve51rnent Service CashlFloats Total cash funds Other monetary assets Tax clairn Debts due from the CountylArealDislricVGroup Insuranc8 clalm Sub total Investment assets Investment property- detsil Quoted Investments Olh8r inv8slmenls- detail Sub total Non monetary assets for charlty's own use Badge Stock Shop slo¢k Other stock L8nd and buildings Motor vehides Scouting equipment. furniture etc Other Sub total Liabilities Ac¢ounts not yel paid Expense5 incurred bul not invoioed SubscriptlOn5 not yet paid Loan- detail Sub total Contlngent Ilabllltles and future obllgatlons The above receipts and payments account and statement of assets and Ilabllltles were approved by the Trustees on 23rd May 2024 (the date of the Executive Commlttee meetlng that approved the accounts) and signed on their behalf by Signatur8 Print Name OHN UU{f¥J Treasurer