SWINFEN BROUN CHARITABLE TRUST
FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2022
Dains Audit Ltd Chartered Accountants St Johns Court Wiltell Road Lichfield Staffordshire WS14 9DS
SWINFEN BROUN CHARITABLE TRUST INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022
| PAGE | |
|---|---|
| Annual Report | 1-4 |
| Independent Examiners Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8-10 |
SWINFEN BROUN CHARITABLE TRUST ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2022
Reference and administrative information
Trustees:
The Charity trustees who served during the year are: C J Spruce Chairman A F Smith Vice Chairman Mr R J Awty Mrs M G Boyle Mrs J M Eagland Mrs J A Greaves Ms D Greatorex Mrs J Guest Appointed 13 October 2021 C A Lamb A D Thompson M A Warfield R P Yardley Appointed 20 July 2022
Mrs J Eagland, Mr A D Thompson, Mr R J Awty, Mrs M G Boyle, Mrs J A Greaves and Mrs J Guest are trustees appointed from among former Mayors. Mr C Spruce, Ms D Greatorex, Mr C A Lamb, Mr A F Smith, Mr M A Warfield and Mr P Yardley are trustees appointed by District Councillors.
Principal Address: S R James The Clerk to the Trustees Ansons Solicitors Ltd St Marys Chambers 5-7 Breadmarket Street Lichfield Staffs WS13 6LQ Website address: www.swinfenbroun.org.uk Registered Charity Number: 503515 Independent Examiner: A P Morris FCA of Dains Audit Ltd Chartered Accountants St Johns Court Wiltell Road Lichfield Staffs WS14 9DS Principal Bankers: National Westminster Bank plc Market Street Lichfield Staffs WS13 6LE
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SWINFEN BROUN CHARITABLE TRUST ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2022
Reference and administrative information (Continued)
Solicitors: Ansons Solicitors Ltd St Marys Chambers 5-7 Breadmarket Street Lichfield Staffs WS13 6LQ
Report of the Trustees for the year ended 31 July 2022
The Trustees present their report along with the financial statements of the charity for the year ended 31 July 2022.
The financial statements have been prepared in accordance with the accounting policies set out on page 8 and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities:Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published effective 1 January 2019.
Structure, Governance and Management
Swinfen Broun Charitable Trust was established by deed of trust dated 6 November 1973 and registered with the Charity Commissioners on 28 January 1974. The assets of the Trust derive from the estate of the late Colonel Swinfen Broun, who died in 1948 and from a donation from the late Sir Richard Cooper. The Charity is an unincorporated association.
The charity does not actively fundraise and seeks to continue the philanthropic work desired by the donor through the careful stewardship of its existing resources.
The trust deed provides for the appointment of up to twelve trustees. At present the trustee body is made up of six trustees elected by the Councillors of Lichfield District Council (City Wards) and six trustees elected by the Committee of Management from among former mayors of Lichfield City Council. Elected trustees serve for a period of four years.
At the quarterly trustees' meetings, the trustees agree the broad strategy and area of activity for the Charity including consideration of grant making, investment, reserves and risk management policies and performance. The day to day administration of grants and the processing of applications prior to consideration by the trustees is delegated to the Clerk.
Newly appointed trustees are provided with a pack which includes a copy of the governing document, a copy of the most recent annual report and accounts, copy minutes of previous trustees' meetings and a copy of the Charity Commission guidance "The Essential Trustee" prior to attending their first trustees' meeting.
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SWINFEN BROUN CHARITABLE TRUST ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2022
Risk Review
The trustees have examined the major internal and external risks which the Charity faces and confirm that systems have been established to minimise these risks.
Objectives and Activities for the Public Benefit
The Charity derives its income from its portfolio of investments.
After paying the expenses incidental to the management of the Charity any surplus is available for such exclusively charitable institutions or purposes as the Trustees think fit provided that no part of the Trust fund or income is applied for the benefit of an ecclesiastical charity or charity for the relief of poverty.
Without prejudice to the generality of the foregoing, the Trustees may apply the charity funds for one or more of the following objects within the geographical limits of the boundaries of the City of Lichfield.
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To provide or maintain or assist in the provision or maintenance of public halls, meeting places, playing fields, sports facilities for the public at large in the interest of social welfare, with the object of improving their condition of life, places for housing the arts, libraries, museums or other educational institutions to which the public have access;
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To provide or maintain or assist in the provision or maintenance of public gardens or public open spaces;
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To provide or maintain or assist in the provision or maintenance of equipment or items for use in or with any of the objects mentioned above.
The Charity is well known in Lichfield and is committed to helping organisations and individuals in the City of Lichfield who qualify for such help within the terms of the Trust Deed. A special effort is made to ensure that the facilities offered by the Trust are known to and understood by those who need financial assistance. Each application is dealt with on its own merits.
Financial Review
Direct charitable expenditure during the year totalled £30,989. A detailed breakdown of this is given in note 2 to the financial statements. Free reserves at 31 July 2022 totalled £114,277. The reserves policy is to maintain free reserves within the range £50,000 to £75,000 in order to cover twelve months management and administration costs and to enable the charity to respond to any large/ deserving applications which may be received in the future. The level of reserves is monitored and the reserves policy is reviewed by the trustees on an annual basis.
The Trustees have considered the most appropriate policy for investing funds and have found that specialised unit trusts, designed for the charity sector, meet their requirements. The Trustees review the performance of the portfolio annually.
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SWINFEN BROUN CHARITABLE TRUST ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2022 (Continued)
Public Benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and have complied with their duties under the Charities Act 2011.
Trustees' Responsibilities in Relation to the Financial Statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to:
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h select suitable accounting policies and then apply them consistently;
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h observe the methods and principles in the Charities SORP;
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h make judgements and estimates that are reasonable and prudent;
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h state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
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and
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h prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
A Smith
Date March 21, 2023
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SWINFEN BROUN CHARITABLE TRUST
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2022 which are set out on pages 6-10.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A P Morris FCA Chartered Accountant of Dains LLP St John's Court Wiltell Road Lichfield Staffordshire WS14 9DS
March 21, 2023
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SWINFEN BROUN CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 JULY 2022
| Endowment | Total | Total | ||||
|---|---|---|---|---|---|---|
| Notes | Income Fund | Fund | 2022 | 2021 | ||
| £ | £ | £ | £ | |||
| Income from: | ||||||
| Charitable Activities | ||||||
| Rental Income | 52 | 52 | 52 | |||
| Investments | ||||||
| Income from Listed Investments | 26,114 | 26,114 | 23,344 | |||
| Bank Interest | 390 | 390 | 36 | |||
| Total Income | 26,556 | 26,556 | 23,432 | |||
| Expenditure | ||||||
| Charitable Grants | 2 | 30,989 | 30,989 | 20,070 | ||
| Clerk's Salary | 6,000 | 6,000 | 6,000 | |||
| Printing, Stationery and Sundries | 928 | 928 | 628 | |||
| Independent Examiner's Fees | 3 | 1,074 | 1,074 | 1,074 | ||
| Total | 38,991 | 38,991 | 27,772 | |||
| Gains and losses on revaluation | ||||||
| and on investment asset disposals | ||||||
| Unrealised | (1,805) | (6,860) | (8,665) | 103,406 | ||
| Net Income/(Expenditure) | (14,240) | (6,860) | (21,100) | 99,066 | ||
| Net movement in funds | (14,240) | (6,860) | (21,100) | 99,066 | ||
| Total funds brought forward | 128,517 | 594,896 | 723,413 | 624,347 | ||
| Total funds carried forward | 114,277 | 588,036 | 702,313 | 723,413 |
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SWINFEN BROUN CHARITABLE TRUST BALANCE SHEET 31 JULY 2022
| SWINFEN BROUN CHARITABLE TRUST BALANCE SHEET 31 JULY 2022 |
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|---|---|---|---|---|---|
| 2022 | 2021 | ||||
| Notes | £ | £ | £ | £ | |
| Fixed Assets | |||||
| Tangible Fixed Assets held for Charity Use | |||||
| Freehold Land and Buildings | 5 | 9,877 | 9,877 | ||
| Other Tangible Fixed Assets | 6 | 4,844 | 4,844 | ||
| Investments | |||||
| Listed Investments | 7 | 543,748 | 552,413 | ||
| 558,469 | 567,134 | ||||
| Current Assets | |||||
| Debtors | 8 | 1,313 | 796 | ||
| Balances at Bank: | |||||
| Deposit | 152,798 | 152,407 | |||
| Current | 9,259 | 11,072 | |||
| 163,370 | 164,275 | ||||
| Current Liabilities | |||||
| Creditors | 9 | 19,526 | 7,996 | ||
| Net Current Assets | 143,844 | 156,279 | |||
| Net Assets | 702,313 | 723,413 | |||
| Represented By: | |||||
| Endowment Fund | 588,036 | 594,896 | |||
| Unrestricted Income Fund | 114,277 | 128,517 | |||
| 702,313 | 723,413 |
These financial statements were approved by the Board of Trustees on 21 March 2023 and signed on their behalf by:
A Smith
D Greatorex
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SWINFEN BROUN CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022
1 Accounting Policies General
These financial statements have been prepared under the historic cost convention, except for investments, which are included on the basis set out in note 7.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities:Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland (FRS 102) effective 1 January 2019 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
These financial statements have been prepared on an accruals basis.
Grants
Grants payable are charged in the year when the offer is conveyed to the recipient, except where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment but not accrued as expenditure.
2 Charitable Grants
| Lichfield Arts (L2F - Festival of Folk) Lichfield Arts FUSE Festival Lichfield Muscial Youth Theatre Ltd Lichfield Festival Guild of St Mary's Centre: The Hub at St Mary's Lichfield Garrick Theatre St Giles Hospice Wildfire Folk Lichfield and District Talking News and Community LDC - Proms in the Park Erasmus Darwin House Lichfield Festival of Folk Reverend Petit Society St Giles Hospice The Friary School Netherstowe School King Edward VI School Lichfield Arts FUSE Festival Lichfield Festival Ltd Lichfield Waterworks Trust Lichfield Friary Lawn Tennis Club Lichfield Table Tennis Club Lichfield Arts (Blues and Jazz) Grants to one individual (2021 - one) Less lapsed grants: LDC - Proms in the Park Grant from indiviual returned Lichfield Waterworks Trust |
2022 2022 2021 2021 £ £ £ £ 1,000 1,250 4,500 1,500 4,938 2,000 5,000 1,000 Care 2,000 3,000 3,000 1,000 885 5,000 1,650 1,650 1,650 2,500 1,520 2,380 2,500 1,420 900 900 315 31,088 22,370 2,000 300 99 99 2,300 30,989 20,070 |
2021 £ 885 5,000 1,650 1,650 1,650 2,500 1,520 2,380 2,500 1,420 900 315 |
|---|---|---|
| 20,070 |
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SWINFEN BROUN CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022
3 Independent Examiner's Fees
| In respect of Independent Examination In respect of Other Services |
2022 2021 £ £ 570 570 504 504 |
|---|---|
| 1,074 1,074 |
4 Trustees Remuneration and Expenses
No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any trustee or to any person or persons known to be connected with any of them. No expenses were paid to any trustee during the year.
A dinner was held for trustees at a cost of £489 (2021 - £502).
5 Freehold Land and Buildings
| Frank Halfpenny Hall at cost Land at rear of Hall at cost |
At 31.07.21 and 31.07.22 £ 7,377 2,500 |
|---|---|
| 9,877 |
No depreciation is provided on the Frank Halfpenny Hall, as the Hall is maintained in an adequate state of repair such that its residual value is at least equal to its net book value.
6 Other Tangible Fixed Asset
At 31.07.22 At 31.07.21
| At Cost: Steinway Grand Piano |
£ £ 4,844 4,844 |
|---|---|
| 4,844 4,844 |
7 Listed Investments
| Investments held at 1.08.21 Increase/(Decrease) in market value Investments held at 31.07.22 Historic Cost |
Income Endowment Total Total Fund Fund 2022 2021 £ £ £ 100,493 451,920 552,413 449,007 (1,805) (6,860) (8,665) 103,406 |
|---|---|
| 98,688 445,183 543,748 552,413 |
|
| 8,557 76,060 84,617 84,617 |
The investments comprise the following:
| 30,830 M & G Charifund Income Units 82,199 Invesco UK Equity Income Fund Income units |
Market Value Market Value 31.07.22 31.07.21 £ £ 467,007 475,549 76,741 76,864 |
|---|---|
| 543,748 552,413 |
The investment in Invesco is held in the name of Lichfield District Council as custodian trustee.
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SWINFEN BROUN CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022
8 Debtors
| 8 Debtors | |
|---|---|
| Other Debtors 9 Creditors Creditors and accrued expenses Grants authorised but not paid |
2022 2021 £ £ 1,313 796 |
| 1,313 796 |
|
| 1,311 1,311 18,215 6,685 |
|
| 19,526 7,996 |
10 Analysis of Net Assets Between Funds
| Fixed Assets Current Assets Current Liabilities Fund Balance Fixed Assets Current Assets Current Liabilities Fund Balance |
Accumulated Endowment Total Income Fund Fund 2022 £ £ £ 98,688 459,781 558,469 35,115 128,255 163,370 (19,526) (19,526) |
|---|---|
| 114,277 588,036 702,313 |
|
| Accumulated Endowment Total Income Fund Fund 2021 £ £ £ 81,280 466,641 567,134 36,020 128,255 164,275 (4,711) (7,996) |
|
| 128,517 594,896 723,413 |
11 Related Parties
The Charity has a very close relationship with Lichfield District Council and Lichfield City Council. Six of the Trustees are appointed by the District Councillors and the remaining six Trustees are appointed from among former Mayors of the City of Lichfield. Grants to Lichfield District Council and Lichfield City Council are disclosed in note 2 to the financial statements.
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