## **Trustees’ Annual Report for the period** **From 1 Nov 2019 To 31 Oct 2020** ## **Charity name: Oughtibridge war memorial Recreation Ground** ## **Charity registration number: 503507** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision of a recreational ground**
**for the general benefit of the inhabitants**
**of the Oughtibridge area.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Football for four senior teams, including**
**one ladies; cricket for two senior teams**
**and two junior teams.**
**HQ for a ladies running club.**
**Annual fireworks display.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have followed the**
**guidance of the Charity Commission.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Maintaining high-standard facilities for a**
**sporting and social hub. Organised a**
**major public event attended by**
**approximately 1,300 people from the**
**wider community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The fireworks display was much**
**appreciated and was moderately**
**financially successful. A government**
**covid grant assisted with the running**
**costs and resulted in a trading profit of**
**£572.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**In uncertain economic times the**
**Trustees aim to maintain a cash reserve**
**equal to at least six months operating**
**costs.**| |Amount of reserves held|Para 1.22|**£17,707**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No concerns at present**| **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointment of new trustees is at the**
**sole discretion of the remaining legal**
**trustees.**
**Appointments are generally made at an**
**AGM.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Oughtibridge War Memorial Recreation Ground
Other name the charity uses Oughtibridge War Memorial Sports Club
Registered charity number 503507
Charity’s principal address c/o 44 Alford Avenue
Oughtibridge
Sheffield
S35 0JQ
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**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kevin Pursall Trustee
2 Stephen Hill Trustee
3 Ian Sanderson Trustee (chair)
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
Kevin Pursall
Stephen Hill
Ian Sanderson
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Kevin Roderick Pursall| ||
Trustee| ||13/03/22| ||13/03/22| Charfty number: 503507 Oughtlbrldge War Memorlal Recreatlon Ground Report and financlal statements Year ended 31 October 2020 Oughtibridge War Memorlal Recreation Ground Annual report and financial statements for theyear ended 31 October 2020 Contents Pages Report of the trustees Consolidated statement of financial actfvÉtie8 Consolidated and charity balance sheet Consolidated cash flow ststement Notes fomlng part of the financSal stalements 9-16 Oughtibridge War Memorial Recreation Ground Annual reportand financial statements for theyear ended 31 Ottober 2020 Report of the Trusto•s The trustees submit their annual report and financial statements for the year ended 31 October 2020. The trustees confinn that these statements with the Charltles Act 2011, the provlsions of the Charities SORP (FRS102) and with the Charity's goveming inslrumenl. Reference and Admlnlstratlv• Infomiatlon The charity was fourKled in 1974 and is registered wSth the Charity Commission under charity number 50307 Registered office.. 44 Alford Avenue, Oughtibridge. Sheff181d, S35 OJQ Bankers: Natwest Bank Plc., 503 Langsett Road, Hillstx)rough, Sheffield, S6 2LP Dlr•ctors and tru8t•es The trustees serdlng during the year and slnce yearknend were as follows.. Kevln Pursall Stephen Hill lan Sanderson Structure, govemanc• and manag•m•nt Govornlng Docum•nt The Charlty Is govemed by its Trust deed dated 1974 arKI last amended In 1987 Organlsatlonal Managemènt The Charity Is govemed by an Executlve Icommlttee made up of the trustees of the charfty together wlth additional members made up of representatives of the user groups of the charit18S facilities. The Executive Committee meets on a monthly basis to make all decisions In the running of the charity. However, overall, the charlty trustees are legally responsible for the overall management of the charlty. Appolntmont of trust•O8 The role of the trustees is to ensure that it overseas the work of the charlty effectively. Should any variances occur, new trustees will be appointed at the AGM following nomlnation by members but appointment wlll be at the sole discretion of the remaining legal trustees. Trustee Inductlon and tralnlng New trustees receive appropriate inductron and trdinlng, which will include: The obligations and responsibilities of trustees The main documents that set out the operational framework of the trust inclLKling the Trust Deed Resourcing and the current financial position as set out in the latest published accounts Future plans and objectives. OughtTrbridge War Memorial RecreatEon Ground Annual report and financial statements for the yearended 31 October 2020 Trustees are expected to keep up to date with the trust's affairs In order to provlde effective govemance. Group Structure and Relatlonshlps The charity has a wholly owned subsidiary, Trust Fund for the Oughtibridge War Mel￿nal Recreation Ground. Its results are consolidated within these accounts. Rlsk management The charity believes that rfsk management is an essential part of Its management process. A revlew of the charity's risk management processes is undertaken on an annual basis and th8 trustees are satisfied thal the major risk identffies are adequately mltlgated where necessary ObJe¢tlves and a¢tlvltlo$ The Charity's objects, as set out In its Trust Deed. are the provislon of a recreatlonal ground for the general benefit of the inhabltsnts of the OughtSbridge area. Achlevements and perfornianco Durlng the year to 31 October 2020. like most organisatlons the Recreatlon Ground was affected by periods of reduced activlty following the events enforced by the coronavirus pandemlc. One major event was held at the recreatk)n ground dudng the finandal year, a fireworks event in early November 2020. Plans for the futuro The plans for the future surround the expanslon of future events, In additlon to further promotlng the grounds and faclllties for sportlng events to benefft the village of Oughtlbrldge and surrounding areas. Flnanclal Revlew and R•$ults for the Year The trading activities of the Recreation Ground and the resident sports team8, resulted In a Small tradlng108s, but only after depreciation. without the need of charftable and local donations As a result. Income from the charlties actSvtties amounted to £20,888, arKI the charlty generated a net profit after grants and expenditure of £572 Investment Powors Under the Trust deed the trust has the power to invest l any way the Trustees conslders appropriate to meet the trust's objectives. Reserves pollcy The Board has considered the Trust's need for reserves in the light of the maln rfsks facing the charity, In the present financial situation. they recvgnise that it is imp)rtant for the trust to worf( towards a posltlon where It holds unrestricted cash reserves equivalent to an agreed number of months of operating costs, kleally at least six months. Oughtibridge War Memorlal Recreatlon Ground Annual report and financial statements for theyear ended 31 October 2020 Accountlng and Roportlng Responslblllti•s The Charities Act 2Q11 requires the trustees to Prepa￿ accounts for each financlal year which give true and fair view of its financial activities during the year and of its financial positlon at the end of the ye8r. In preparing he accounts the twstees should follow best practlce and: Select 8Ultable accounting policies and apply them consistently Make judgements and estimates that are reasonable and prudent Follow applicable accounting standards and the Charities SORP, disclosing and explaining any departures in the accounts Prepare the accounts on a going concem basis unless it is Inapproprtate to assume that the Charity will contlnue in operation. The trustees are responslble for keepiro accounting records ￿lch a￿ such as to be disclosed, with reasonable accuracy. the financial position of the Charity at any time, and to enable them as trustees to ensure that the accounts comply wlth chaiity law. The trustees are also responsible for safeguarding the Charfty's assets and ensuring their proper appllcation in accordance with Charity Law, and hence for taking reasonable steps for the prevention and detections of error, fraud and other irregularities. Approved by the trustees on I S. 8. Ze and signed on its behalf K Pursall Tru8te• Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the yearended 31 October 2020 Consolldatsd statsments of flnanclal acllvltles for th• year end•d 31 October 2020 Unre$trlcted funds Restrfctsd funds Total thls year Total last year Incomlng resources Incomlng rèsources from generated funds Voluntary income 10.000 10,000 Investment income Incomlng resourc85 from charltablè actlvltlos Other Incomlng rasources 20.888 20,888 50.650 Total Incomlng resources Resources expended Costs of Generatlng Funds Costs of generatl voluntary Income Charftabl• actlvltles Direct bar and event costs Cost of malntenance of recreation ground Governan¢o Cost8 30.888 7,443 7,443 32,700 3 18,811 3,662 22,473 27,050 3 400 400 400 Total rnsources expended 3 26,654 Net Incomlng/{outgolng) resources before other recognlsed gains/(losses) Other rocognlsed galnsl(losses) 3,662 30,316 4.234 (3,662) 572 (9,500) Net movement In funds 4.234 (3,662) 572 (9,500) Total funds brought forward 142 558 144.946 287,504 297.004 Total funds carried forward 7 146,792 141,284 288,076 287,504 Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the year ended 31 Ortober 2020 Consolldated and charlty balanco sheet at 31 (ktober 2020 Group & charlty 2020 Group & charlty 2019 Flxod assots Tanglble assets 271.176 279,699 271,176 279.699 Current As80ts Stock Debtors Cash at Bank and in hand 1.585 5.480 7.471 1,869 17,710 19.579 14,496 Credltor8: amounts falllng du• wlthln one year 2,679 6,692 Not curront a888ts 18,900 7,804 Net a880ts 288,076 287,503 Fund8 Unrestrlcted funds Restrictsd funds 146,792 141,284 142,557 144,946 Total funds 288,076 287,503 The financial statements were approved and authorised for issue by the trustees and slgned on its behalf on K Pursall Trustee Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the year ended 31 Ortober 2020 Consolldated cash fl¢yw statement for th• year endod 31 (ktober 2020 2020 2019 Net cash Inflow from op8ratlng act￿￿05 10,236 (959) Returns on Investsments and servlclng of flnance Capltal oxpendlturo and financlal Investment 11 11 1,350 Increaso In cash In the y•ar 11 10,236 2,309 Ro¢onclllatl¢)n of net cash flow to movements In not funds 2020 2019 Increase In cash In the perfod 10,236 (2.309) Net openlng funds 7,470 9,779 Not closlng funds 11 17,706 7,470 The notes on pages 9 - 18 form part of these financial statements Oughtibridge War Memorial Recreation Ground Annual report and financial ststements for the year ended 31 October 2020 Notes fonnlng part of the financlal statements for the year ended 31 Oct 2020 1. Accounting Policies Basis of preparation The financial ststements have been prepared under the Charities Act 2011 and the historical cost convention. The financial statements have been prepared in accordance with the Charities SORP (FRS102). The Statement of financial activities (SOFA) and balance sheet consolidate the financial statements of the charity and its subsidiary undertaking. Trust Fund for the Oughtibridge War Memorial Recreation Ground. The results of the subsidiary are consolidated on a line-by-line basis. Fund accounting General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds vthich are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds is charged against the specific fund, the aim and use of each restricted fund is set out in the notes to the financlal statements. Designated funds are funds, which have been designated by the trustees for a particular purpose as described in note 8. These fomi part of unrestricted funds, as the donors of these funds stipulated no particular purFM)se for their uses. InGoming resources All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. The following specific points are applied to particular categories of income: Voluntary income is received by way of grants, donations and legacies and is included in full in the Statement of Financial Activities when received. Grants of a revenue nature a￿ credited to income so as to match them with the expenditure to which they relate. Donations for purposes restricted by the wishes of the donor are taken to restricted funds where these wishes are legally binding on the trustees. Investment Income is included when receivable and represents interest re￿iVed on the company's cash deposits. Fees and similar income for services and the use of premises are accounted for in the period in which the sery1￿ is provided. Donated facilities and services are included at the value to the charity where this can be quantified and a third party is bearing a cost. No amounts are included in the financial services donated by volunteers Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the year ended 31 Ortober 2020 Resources expended All expenditure is accounted for on an accruals basis and as a liability is IncU￿ed. It is reported as part of the expenditure to which it relates: Cost of generating funds comprise the costs associated wtth attracting voluntary income, and those incurred in trading activities that raise funds. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and seNices for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them, including staffing and other overhead costs. Govemance costs include costs associated with meeting the constrtutional and statutory requirements of the charity and include the audit fees and costs linked to the strdtegic management of the charity. Tangible fixed assets and depreuation Tangible fixed assets are capitalised and inclLKled at o)st including any incldental expenses of acquisition. Dep￿ciatIon is provided on all tsngible fixed assets at rates calculated to write off the cost on a straight-line basis over their expected useful economic lives as follows: Land and buildings Plant and machinery Furniture, fixtures and equipment 20/0 Straight line 1 OQ/o Straight line 250/0 straight line Investments Investments are stated at market value at the balance sheet date. 2 Voluntary Income A grant of £10,000 was received in respect of the Coronavirus small business rates relief io Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the year ended 31 October 2020 3. Total resources expended Maintenance recreatlonal grounds Governance Totsl 2020 Total 2019 Costs dlrectty allocated to actlvltAes Insurance Licences Light& heat Printing, postsge and stationery Rates Audit Sundry costs Telephone Repairs and maintenance Depreciation Finance costs 1.884 469 1,261 150 469 1.884 469 1,261 150 469 400 1,648 486 3,582 158 2.363 400 1.712 508 7,474 8.825 294 400 634 9.084 8,523 634 9,084 8,523 Totsl resources 8XP8nd8d 22.473 400 22,873 27.450 No trustees received remuneration in the period li Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the year ended 31 Ortober 2020 4. Tanglble assets- charity and group freehold land and buildings fixtures, ffttings & Equipment plant and machinery Total Cost or valuation At 1 November 2019 Additions Disposals 323.078 21,486 9.332 353,896 At 31 October 2020 323,078 21.486 9,332 353,898 Depreciation At 1 November2019 Charge for year Disposals 49.032 6,509 20.286 460 4.879 1,554 74,197 8,523 At 31 October 2020 55,541 20.746 6,433 82,720 Net book value At 31 October 2019 274,046 1,200 4.453 279,699 At 31 October 2020 267,537 740 2,899 271,176 Freehold land and buildings include four acres of land at Oughtibridge which was gifted to the organisation in 1921 and a further piece of land adjoining the above land which was acquired in 1972 for£1. 5. Debtors Group & Charty 2020 Group & Charlty 2019 Oughtibridge War Memorial Cricket Club Prepayments Debtors 3,554 1.906 1,869 1.869 5,460 12 Oughtibridge War Memorial Recreation Ground Annual report and financial statements for theyear ended 31 October 2020 6. Creditors: amounts falllng due wlthin one year Group & charty 2020 Group & charity 2019 Trustee Loan accounts Accurals and deferred income 2,679 6,692 Total Creditors balance under one year 2,679 6,692 7. Statement of funds Incomlng resources Outgolng resources At 31 Oct 2020 At 1 Nov 2019 Unrestricted fund - General Unrestricted fund - Designated 59.416 83,142 30.888 21,793 4,861 68.511 78.281 Unrestricted funds- total 142,558 30.888 26,654 146,792 Restrlcted fund 144.947 3,662 141.285 287.505 30.888 30,316 288,077 The general fund represents the free funds of the charity, which are not designated for particular purposes. The designated funds represents funds allocated by the trustees for the purpose of rebuilding the pavilion buildings following the flood in June 2007 which destroyed the original building. The restricted funds are restricted by the wishes of the donors and are described in note 9. 13 Oughtibridge War Memorial Recreation Ground Annual report and financial statements for theyear ended 31 October 2020 8. Analysis of group net assets between funds Restrlcted funds General funds Total Fund balances at 31 (ktober 2020 ar6 represented by: Tangible fixed assets Investments Current assets Current liabilities 141,285 129,891 271.176 19,579 2,679 19.579 2,679 Total not assets 141,285 146,790 288,076 9. R•stricted funds Balance 01-Nov-19 Movement In resources Incomlng Outgolng Balance 31-Oct-20 Plant & Machinery Freehold Land & Buildings 156,316 3,662 152,655 Total Restricted fvnds 156,316 3.662 152,655 There were no further donations during the year towards the building work of the replacement pavilion building following the floods. The Éxpenditure represents the depreciation of the assets. 10. Subsldlary organlsatlon The charity owns the Trust Fund for the Oughtibridge War Memorial Recreation Ground, which held an investment to generate income towards the maintenance of the Oughtibridge War Memorial Recreation Ground. The investment was realised in 2013 14 Ouqhtrik.'A.- Qllghtibrid8o Wdr M@mopial R Annual report and fl¥..-- ecreatlon Croiind 11. Cash flow in¢. °IL)Il¥lltllor theyear enrtod i, Oughtibridge War Memorial Recreation Ground Annual report and financial statements for the year ended 31 October 2020 11. Cash flow infomiation for th• group a. Reconciliation of changes In resources to net irnlow from operatlng activities 2020 2019 Net incoming resour￿5 before interest Depreciation (increaseydec￿a$e in stocks (increaseydecrease in debtors Increasel(decrease) in creditors 572 8.523 1.565 3.591 4.014 (9,500) 8,825 (701) 417 Net cash Inflow from operaling activites 10.236 959 b. Capital exp8nditure and financlal Investment Payment to acquire tangible t