Charity YeEis¢ration number.. 503503 Llangain and District Memorial Hall Annual Report and Financial Stat¢i)i¢nts for the Ycar Ended 31 March 2025
Llangain and District Memorial Hall Contents (continued) Refercnce and Administrative Details Trustees, Report 2to3 Independent Examinels Report Stalement of Financial Activitics Balance Sheet Notes lo the Finat)cial Slatements 7t012
Llangain and District Memorial Hall Reference and Administralive Details Chairman Mr W Gruffydd Trustees Mr W Gruffydd R V Praet, Treasurer G Aliman B G Davies Dr A M Delahunty A Jones L Jones G Pejsak 503503 Chai'ity Registratlon Number Prliielpal Office Llangain aiid District Memorial Hall School Road Llangain Carmthen SA33 SAE Independent ExAmlner LHP Audit Llys Deri Parc Pens3rn Carn)arthen SA312NF Page I
Llangain and District Memorial Hall Trustees, Report The trustees present th¢ annual report logetlier with the financial statements of thc charity for the yeai. ended 31 March 2025. Objectives And gc¢ivities Objeels ftiid alli Though the wording may be a little old fashioned Ilie objectives of The Charity as detailed in tlie Govei'ning Document of O l June 1961 are as relevant loday as they were back in 1961 and in a¢¢ordan¢e wilh published guidance 01) the Publftc Benefit requirements under the Charities Act 201 Promote the bcnefil of Ihc inhabitants of Llangain and District withoui distinction of sex, sexual orienlalion, race or political, religious or other opinion, by associating together Ihe said inl)abitai)ts and the oihei. local autliorities, voluntary and oilier organisations in a common effort to advance education and to provide facililies in the intei'esls of social welfare for recreation aiid leisure lime occupation ivitl) the object of improving the conditions of life for the said inhabitants. Piiblic beiiefil Tlie hall is ¢entlY used by the following groups and organisations on a regular basis.. Coinmiinity Cauncil, Post Office, 'Hwb' Coffee mornin£, Women's Inslitule, craft classes. School activities, pilates, Short Mat Bowls CILib. fundrdising events, Childn'S parties, dance cl&s8es, Hall and Trustee Ineetings, sports aiid recreation committee. The Memorial Hall is also used as a polling station al lii)ies of elcclions, both general and local, Annual income from normal usage wvers the daily running cots of the Hall - Heal, Liglil, Power, Cleaning, Fli'c Precautions and insuyance and niinor iiiairblenance wilh a liiile surplus usually generated. Tlie Hall lias a veiy niodest reserve. The trustees confim) that they have complied with the requirements of section 17 of the Charilies Act 201 I to have due regard to the public benefit guidance published by the Charity Comniission for England and Wales. FingnclAI revleiv Pollcjj on reserves The Charity holds very modest reserves of £168,014 whs¢h the Trustees consider is entirely appropriate lo cover any shoi't term aiid uiiexpected expendlture. Pagc 2
Llangain and District Memorial Hall Trustees, Report (continued) Structure* governance And management Naliire ofgovernlNg dociinieiit The laiid on which the hall stands was Gifted io the Trustees of Llangain and Dis¢ri¢t Meinorial Hall (The Charity) on 04 December 1956 by Tliomas Roberts, Battis, Llanybri. Funds wei'e raised entirely by local public subscription and the Hall Was built in 1963 at a cost of £7,000. tl)e liall was officially opened in 1964. The building was extended and refurbished in the late 1990s to include limited access for Ihose with impaired niobilii>' thanks to a grant froiii the National Lotteries Charity Board and othei. bcncfactors. In addition, Ihc Hall has a sound system grnnt aided by NLCB. An extension has been built to store equipment for the Llangain Youth Club, and a new stage lighting system has been installed, thanks to gi'ant assistance from Cam)arth¢nsliire County Council and the Arts Council of Wales respectively. Funding to re.sil¢ the Memorial plaque was made available fron) the Welsh Cliurch Fund. The Governing Document dated 01 June 1961 and lodged witl? Ilje Charities Comii)ission details liow Tlie Cliarity is conslituled. The management committee of Tlie Charity are elected annually at the Annual General Meeting consisting, wherever possible, of at least fifteen members. Twstees will be elecled from ihose present at the Annual General Mecling of Thc Charity. The Charity will also fron) time lo lime invite other local organisations to nominate representatives to join tlie nianagement coiiiinittec. The Cliarity may also co-opt members who may bring specific expertise lo the managenienl coinmittee Succession planning is an iinportant aspect of any organisation and regrettably it has liis¢ori¢ally piDven di1¢11 to t¢ttrac¢ many new and younger n)en)bers of Ihe conimunity to become comiy)ittee Inei?ibers Aiid by default. Trustces. Followin8 extensive public consultsiion during and post-covid pandeniic, it is pleasing to iiote reiiewed interest in The Cl)ariry. The annual report was approved by the trustees ofthe charity on . and si8ned oil its behalf by.. Mr W Givffydd Chairinan and Irusl¢¢ Page 3
L12ngain and District Memorial Hall Independent Examiner's Report to the trustees of LEangain and District Memorial Hall I report to the trustees on my examination of the accounts of Llangain and District M¢morial Hall for the y&qr ended 31 March 2025. Responsibilities and basis of report As the charity trustees of Llangain artd District Memorial Hall you are reswnsible for the preparation of tlie accouiits in accordance with the requiremenis of the Charities Act 2011 ('the Act,). I report in respect of ikny exaniination of the LlangaTli and District Men)orial Hall's accounts carried out under section 145 of the 201 l Act and in cairying out my examinalion I have followed all the applicable Directions given by the Charity Commission linder section 145(5)(b) of the Act. Indepeiident exainlner's statement I have conipleted my exan)iiialion. I confirni that no niaterial mailers have ¢oine to niy attention in connection witli tlie examination giving ine cause to believe that in any material resp¢Gt-. accountit)g records were not kept in respect of Llangain and District Meniorial Hall as required by section 130 of the Act. or 2. the accounts do not accord with those records. or 3. the accounts do nol comply with the accounting requirements concerning the forni and concent of Accounts set out in the Charities (Accounts and Reports) Regulations 2008 011)er tlian aiiy requiremenl that Ilie accounts give a 'true and fair view. Ivllicli is not a iiiatter considered as part of an indcpendent examination. I have ilo concerns and have ¢ome across no oiher Inatters iii connection with the e¥amin8tion to which alteiition should be drawn in this report in order lo enable a proper uftderslanding of the accounts to bc reached. even Edwards FCCA LHP Audit Llys Deri Parc Pensarn c'MartheI) SA312NF l O July 2025 Page 4
Llangain and District Memorial Hall Statement of Financial Activities for the Year Ended 31 March 2025 Unrestric¢ed funds Total 2025 Tot41 2024 Note Income And Endoiyments from: Appeals aiid doilations other trading activities Investment income 1,529 39.545 28 ,529 39,545 28 415 19,280 24 Total income 41,102 41.102 19,719 Expenditure on: Raising funds Charitable activities Other expendiWre (3,089) (10.868) (10,080) (3.089) {10,868) 10,080) (4,640) (5.600) (8,918 Total expenditur¢ (24,037 (24.037 19,158 Net income 17,065 17.065 561 Net Inoveinent in fijnds 17,065 17,065 561 Reconciliation of fund8 Total funds brought forward 150,949 150,949 150,388 Total fiinds carried forward 168,014 168,014 150,949 All of the chai'ity's activities derive from contiiiuing opeyations during the above two periods. Tlie fuiids breakdown for 2024 is shown iii note I l. The notes on pages 7 to 12 form an integral part of these financial statements. Page 5
Llangain and District Memorial Hall (Registration number: 503503) Balance Sheet as at 31 March 2025 2025 2024 No¢e Fixed assets Tangible assets 132,288 135,360 Current asstts Cash at bank and in hand io 35.726 15.589 Net #sse¢s 168,014 150,949 Fllnds of the charlty: Unrestrieted income funds Unreslricted funds 168,014 150,949 Total funds 168,014 150.949 The financial statemenls on pages 5 to 12 were approved by ihe trustees. and authorised for issue on and signed on their bel)alf by: Mr W Giuffydd Chairnian and trustee The notes on pages ? to 12 forni an integrnl part of these financial statements. Page 6
Llangain and District Memorial Hall Notes to the Financial Statements for the Year Ended 31 March 2025 l Accouiitiiig p(bllei Statement of compllanee The financial stateinenls have been prcpared in accordance with tl)e second edition of the Chai'ities Statement of Recommended Practice issued in October 2019. the Financial Reporting Standard applicable iii the United Kiiigdoiy) and Republic of Ireland (FRS 102) and the Charities Act 2011. Basls of prepAralion Llangain and Dislrict Meiiiorlal Hall meets th¢ defiiiition of a public bl¢fi¢ entity uiider FRS 102. The accounts (finaTJcial slatemenls) hAve been prepared under tlie hisloi'ical cost convention with items recognised at cost oi. transactioll value uiiless otlierwi5e stated in the relevanl note{s) to these accounts. Goln2 concern The Ii'uslees consider that there are no niaterial uncerlainties al)out the ¢hority's ability to continue as a going concern. Income and endowments Vollinlaiy incotne including donations, gifts. legacies and grants that provide core funding oi. are of a general nature is rccognised when the charity has enliilemcn( lo the iiicome, it is PTobable tl)at the income will be received and the ainount can be measured with sutTicicnt reliability. DoNalloiis llndlegacies Donations and legacies are CogniSed on a receivable basis wIn receipt is probable and the amount can be I'eliably measured. Inveslnienl liicoiiie Dividends are recognised once the dividend has been declared and nolificjtioi) has been received of the dividend duc. Expenditure All expenditure is recognised once there 15 a legal or constructive obli8ation to tliat expenditure. il is pi'obable Settlement is required and the amount can be measured reliably. All costs ail allocated to the applicable expeiiditure heading fhat aggregale siniilar costs lo that category. Where costs cannot be dii'ectly attribuled to particular headiiigs they liave beeii allocated on a basis consistent with the use of resources, witli centi'al staff costs allocated on the basi5 of time spent, and d¢preciatlOD charges allocaied on the portion of the asset's use. Other support cost5 are allocated based on the spread of staff costs. RftisiBgfuiids These are costs incurred in attracting voluntary incom4 the man&gement of investments and those in¢urred in trading activities that raise fLmds. Support costs Support costs include ¢entrnl nctionS and have been allocated to aclivity cost c4tegorie5 on a basis consistent with the use of resoiirces. for example, allocating property costs by floor areas. or per capita, staff costs by t])¢ tiine spent and other cos15 by theii. usage. Pagc 7
Llangain and District Memorial Hall Notes to the FinaDcial Statements for the Year Ended 31 March 2025 (continued) CovernanLe costs These ii)¢lude the costs altriblilable to the ¢haTity's cojnpliance with conslilLltional and statutoiy requireinenls, incliiding audit, strategic management and Irustees meeiings and reimbiirsed expenses. Taxatioii The charity is considei'ed to p&ss the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets Ilie definition of a charitable company for UK corpoiation tax purposes. Accordingly, 11)e cliarily is Polenlially exeiiipt from taxation in Tespect of inconie or capital gains received wiiliiii categories covei'ed by Chapter 3 Part I l of the CorpoJ?tion Tax Ac1 2010 or S¢ction 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such income or gains are applied exclusively to charitable purposes. Tangiljle fixed assets The fi'eeliold of the sile on whieli the hall sils on was gifted by Mr Thomas, Battis, Llanybri in 1958. Tl)c purcliase of tl)e liall was funded entirely by local doiiations. Tlie freellold property lias been introduced this year al ils estiinated markel value as at October 2022. Depreciatlon and imortlsation Depreciation is provided on tangible fixed assets so &s to write off Ihe cost or valuation, less any estimated I'esidual value, over iheir expected useful economic life as follows: As$e¢ ela85 Fixtures and fittings Land and buildings Depreeiatlon metliod and rate 200/0 Reducing balance No Deprecialion Cgsh And (Ash equivalents Casli And cash eqiFivalenls coniprise c&8h on Iwid and call deposits, and ollicr sliort-lei'iii higlily liquid investsnenls that are readily convertibl¢ to a known amount of casl) and are subject to an insignificwit i'isk of ¢han¥e iii value. Fuiid structure Unrestricted inconie funds are general funds that are available for use at the trustees discretion in furiherance of t])e objectives of th¢ charity. Page 8
Llangain and District Memori21 Hall Notes to the Finydncial Statements for the Year Ended 31 March 2025 (continued) FinAnciYdl In8trnmen¢s Recogiiilion and MeasUrenlI1 All financial assets and liabilitics are initially measured at transaction price (including transaction costs). except for those financial assets classified as at fair value Ihrough profit or loss, Ivliich are initially measured at fair value (Ivhicli is norn)ally tlie transaction price excluding transaction costs), unless the arraiigernent constitutes a rinaiicing Iransaclion. If an arrangement constitutes a fiiiancing transaction, Ilie financial asset or financial liability is measur¢d at the present value of the future payments discounted at a market rale of interest for similar debt instrument. Financial assets and liabilitics are only offset in the statejncnt of financial position when, and only when there exists a legally enfoi'ceable right to set off the recognised amounts and the charity intends eit]ier lo settle on a net basis, or lo reali5C the &8set aiid settlc the liability simultaneously, Financial assets are derecognised when and only when a) the contractual rights to the c8sI) flows fron) tlic financial asset expire or al'e settled, b) Ihe cliarity ti?nsfers to another party subslanlially all of 11)e I'isks and I'ewards of ownership of the financial asset. or c) Ihe charity, despile having relained some, but not 311, significant risks and i'ewards of ownership, lias Iransferred control of the assel to anoiher party. Financial liabilities are derecognised ot)ly when the obligation specified in the contract is discharged, cancelled or expires. 2 Income from donAtions And legA¢Tes Unreslrlcted funds CyenerAI Total funds Donations and legacies. Donations froni individuals ,529 1,529 To(Al foi. 2025 1,529 ,529 Total for 2024 415 415 3 Income from olher ti'ading 4etivities Unrestricted funds General Total funds Bvents income; Otlier events income Property rental incomc Other income from other Irading activitie5 2,111 15,434 22,000 2,111 15.434 22,000 Total for 2025 39,545 39,545 TotAI for 2024 19,280 19,280 Page 9
Llangain and District Memorial Hall Notes to the Financial Statements for the Year Ended 31 March 2025 (continued) 4 Expendituye on eharitablt acttvities Unrestricted fuknds General Total funds Note Governance cosls 10,868 10.868 TotAI for 2025 10,868 10,868 Total for 2024 5.600 5,600 S Other expenditure Unrestricted fuiids General Total funds Note Otljer resources expended Total for 2025 10,080 10,080 10,080 10,080 Total for 2024 8,918 8.918 6 Analysis of Rovern8nce and support co$t$ GovernHnce costs ilnrestricted funds Gener#1 Total fund8 Legal fees 10,868 10,868 Total for 1025 10,868 10,868 Tolal for 2024 5.600 5.600 7 Trustee5 remuneration and expenses No trustees, nor any persons connectcd with them, have received any reniuneralion from the charity durlrkg Ilie year. No triistees have received any other benefits from the charity during ihe year. Page 10
L12ngain and District Memorial Hall Notes to the Financial Statements for the Year Ended 31 March 2025 (continued) 8 TAxatioi) The charity is a registered charity and is therefore exempt from taxation. 9 TAngible fixed Assets tand and buildlhgs Furniturt And equipment Total Cost At l April 2024 120,000 30,000 150,000 At 31 March 2025 120,000 30,000 150,000 DepYeelAtIo At l April 2024 Cliarge for the year Al 31 ma1} 2025 14,640 14.640 3,072 17,712 17,712 Net book value Ai 31 Marcli 2025 120,000 12,288 132,288 At 31 March 2024 120,000 15.360 135,360 10 Cash And eash equivalents 2025 2024 Casli on liand Casli ai bank 60 35.666 106 15.483 35,726 15,589 Pagell
Llangain and District Memorial Hall Notes to the Financial Statements for the Year Ended 31 March 2025 (contillued) 11 Funds BAlance at April 2024 Incoming resoyrces Resoui'ces expended Balance At 31 March 2025 Uniysti'icted funds General 150,949 41,102 (24,037) 168,014 B81gnce at I April 2023 Incorning resources Resourcts expended BalAnce A131 Mareh 2024 Unrestrieted funds General 150,388 150,949 12 AnAlysls of net assels between funds Unrestricted funds General Total funds at 31 March 2025 Tangible fixed assets Current asseis 132,288 35.726 132,288 35,726 Total net assets 168,014 168,014 Unreslricled funds General Total funds at 31 Mai'ch 2024 Tangible fixed a8sets Cui'rent assets 135,360 15,589 135,360 15.589 Total net assets 150.949 150,949 13 Analysis of net (unds At l Aprll 2024 At 31 March 2025 Cash at bank end in hand 15,589 15,589 Net debt 15,589 14 Related party transactions Tliere w¢re no related party trdnsactions in tlie year. Page 12
Llangain and Distriet Memorial Hall Detailed Statement of Financial Activities for the Year Ended 31 March 202S Totgl 2025 Total 2024 Income and Endowments from.. Donations aiid legacies (analysed below) Other trading aclivities (analysed below) Investnlent income {analysed below) ,529 39,545 28 415 19,280 24 Total iiicome 41.102 19.719 Expenditure on: Raising funds (analysed below) Charitable activities (anv¢ly5¢d below) Other expenditure (analysed below) Total expenditure (3,089) (10.868) (10,080) (4,640) (5,600) 8,918) 24,037) 19,158 Net inconie 17.065 561 Net inoveincnt in funds 17,065 561 Reconciliatloii of funds Total funds brought forward 150,949 150,388 Total fiinds cayried forward 168,014 150,949 This pa£e does no¢ foTm part of the slathtory financial statements. Page 13
Llangain and District Memorial Hall Detailed Statement of Financial Activities for the Year Ended 31 March 2025 (continued) Total 2025 Total 2024 DoNuiaoNs uiid lÉgocRes Appeals and donatioiis 1.529 415 1,.529 415 Oilier Iradliig acliviiles UK Govei'nn)ent grdnls Hii'e of hall Other inconie 22,000 15,434 2,111 11.000 6.466 1,814 39,545 19,280 li1vestnnÈ liiconie Inlei'est on cash deposits 28 24 28 24 RnlslngJunds Purchases Depreciation of fixtures and fitting5 {17) 3,072 (800) 3.840) 4,640 Charilable acllvilies Legal aiid professional fees (10,868 (5,600 10,868 5.600 Oilier d¥peiiditiire Watei. I'ales Light. heat and power Insurance Repairs and Inhiiitenance Computer softwaJE and rnaintenance wsts Pi'iiitiiig, postage and stationery Cleaning Bwik cha]'ges (431) (1,134) (1,200) {4,765) (180) (2,592) {1,600) (682) {1,344) (24) (2.400) (96 (2,456) 94 (10,080 8,918 This page does not forni part of the statutory financial statements. Page 14