PENTYRCH VILLAGE HALL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2024 Reglstered charity number 503499 Trustees. Annual Report for the period Period start date December 2023 To 30 Period end date November 2024 From Section A Reference and administration details Charity name Pentyrch Village Hall Registered charity number 503499 Charity's principal address Pentyrch Village Hall Heol Y Bryn Pentyrch Postcode CF15 9QR Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee naTnE OffiGe lif any} Name of person lor body) entiued toa oint trustee ifan Trustee Management Committee Barbara Rodd MBE President Helen Edwards Yvonne Krip Names of the trustees for the charity. if any, Ifor example, any custodian trustees) Pentyrch Community Council Custodian Trustee Section B Structure, overnance and mana ement Description of the charity's trusts Trust Deed (Assigned 1974) Type of governing document How the Gharity is Gonstituted leG trust associaiion. conipany} Trust Trustee selection methods Appointed by Management Committee Pentyrch Village Hall Annual Report and Accounts Page I Section C Objectives and activities The Village Hall is hekl for the use of the inhabitanls (without distinction of political. religious or other opinions) of the parish of Pentyrch. Activities whith take pla￿ at the hall indudes lectures. dasses and other fomis of recreation and leisure time occupation with the object of improving life conditions for inhabitants. Summary of the objects of the charity set out in its governing document Regular users A wide range of activities take place at the hall on a weekly basis. these indude a range of fftness and dance classes, Brownies and Guides meetings. Women Institute meetings, Musical Theatre groups and an Arts Group. The hall is used by a Gardening Group and Historical Society on a monthly basis. Summary of the main activitles undertaken for the public benefit in relation to these objects (include within this section the statutory declaratlon that trustees have had regard to the guidance Issued by the Charity Commlssion on public benefit) Events One off events such as ￿lebratiOn parties are held at the hall. An annual Horticulture Show, Art Society Exhibition and Christmas Fair are held at the hall. A number of local organisations hire the hall for their fvndraising activities e.g. quizzes, music concerts. Public m*tings are held at the hall to discuss village concems e.g. Community Council and PACT meetings. Declaration The trustees have had regard to the guidan￿ issued by the Charity Commission on public beneftt. In particular, Hall events are open to all and priced at appropriate prices. Pentyrch Village Hall Annual Report and Accounts Page 2 Section D Achievements and erformance Summary ofthe main achievements of the charity during the year Use of the Hall The hall was in constant use from Sunday night to Friday lunch-time, as well as monthly meetings on a Friday night. The hall was used for many weekends during the year for celebratory or fundraising functions. The continuous use of the facility results in the hall being the social hub and focal point for the village. The closure ot the Nursery resulted in a significant decrease in letting income. To mitigate this, the derelict squash court was rented to a local resident, who transformed it into a yoga studio. This opened shortly after the year end in January 2025. Donations Received A generous donation of £10,000 was received in memory of Mrs Kathleen Farrance. This enabled the hall to replace its boiler with a modern, more efticient system. Fundraising Quizzes in the Spring and ALJtumn of 2024 proved to be successful and contributed £1,850 to the funds of the Charity. Plans for Future Activity Following the year-end, one of the storage rooms was converted into an office and rented to a local resident. Income from this office and the yoga studio is expected to replace most of the revenue lost from the Nursery closure. Continued reinvestment in the hall's u kee remains a riorit Section E Financial review Deposit account reserves amounted £40,366. Brief statement of the harity's policy on rese￿e5 These reserves are earmarked to fund any future structural maintenance to the building and other commitments as they arise. For these reasons, the Trustees believe that the level of reserves is ro riate. Section F Other optional information - None Section G Declaration The trustees declare that thcy have approved the trustees, report above. Signed on behalf of the charity's trustees: Full name: Enid Barbara Rodd MBE Position . President Date . 10 March 2025 Pentyrch Village Hall Annual Report and Accounts Page 3 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Pentyrch Village Hall On accounts for the year ended 30 November 2024 Charity no 503499 Set out on pages 5and6 Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. 11 is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in Ihe general Directions given by the Charity Commission {under section 14515)Ibl of the Charities Act, and to stale whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given by the examiner's statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examinerfs In connection with my examination, no matter has come to my attention statement which gives me reasonable cause to believe that in, any material respect, the requirements.. lu keep accouiiting records in aGGordance with Section 130 of the Charitics Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Chanties Act have not been met: or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: A Aggarwal DatÈ: 10 M?rr.h 2025 Name: Ashok Aggafwal FCA Relevant profe55ional qualification{sl or body lif any): ICAEW Address: Clifton House. Four Elms Road. Cardiff. CF24 1 LE Pentyrch Village Hall Annual Report and Accounts Page 4 CHARITY NUMBER . 503499 PENTYRCH VILLAGE HALL RECEIPTS AND PAYMEKfs ACCOUNTS FROM 1 DECEMBER 2023 TO 30 NOVEMBER 2024 UNRESTRICTED RESTRICTED TOTAL FUNDS FUNDS FUNDS 2024 2024 2024 TOTAL FUNDS 2023 RECEIPTS Lettings Fundraising 200 Club Surgery Rent Surgery Utilities Donations Bank Interest Pentyrch Open Gardens Grant 18.542 2.914 1,484 1.800 2.871 11.398 2,118 18.542 2,914 26.183 1,337 1.523 1,800 3,290 45 1.332 650 1.800 2.871 11,398 2.118 TOTAL RECEIPTS 41.126 41,126 36.161 PAYMENTS Fundraising 200 Club Caretaking Cleaning & Waste Collection Rates & Water Heat & Light Phone Insurance Lic8nces & Subscriplions Maintenance Sundry Bank charges New Boiler Legal fees - Lease Roof repairs 1,061 900 6,780 4.901 1,773 3,472 1,061 900 6,780 4,901 1.773 3.472 514 900 6.780 5.841 1,554 3.728 1.451 855 5,607 30 81 7.218 2,648 10.968 1.451 855 5,607 1.336 563 40 82 81 7,218 10.968 TOTAL PAYMENTS 47.784 47,784 28.922 SURPLUSIDEFICIT (6.658) (6.658) 7.239 FUNDS AT 1.12.2023 58,692 58,692 51.453 SURPLUSIDEFICIT (6,658) (6.658) 7.239 FUNDS AT 30.11.2024 52.034 52,034 58,692 CHARITY NUMBER .. 503499 PENTYRCH VILLAGE HALL STATEMENT OF ASSEfs AND LIABILMES FROM 1 DECEMBER 2023 TO 30 NOVEMBER 2024 CASH FUNDS 2024 2023 Current Bank Account Deposit Account Cash Account 10.367 40.366 1.301 21,262 37.249 182 TOTAL CASH FUNDS 52,034 58,692 SIGNED ON BEHALF OF THE TRUSTEES Mrs E B Rodd Date: 10 Me4cI iozs