PENTYRCH VILLAGE HALL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2023 Registered charity number 503499 Trustees. Annual Report for the period Period start date Period end date December 2022 To 30 November 2023 From Section A Reference and administration details Charity name Pentyrch Village Hall Registered charity number 503499 Charity's principal address 031LonyFro Pentyrch Cardtff Postcode CF15 9TE Names of the charity tTUStees who manage the charity Datès acted if not for wholè ear Trustee name Office Irf anyl Name of person lor body) entitled toa oint trustee if an Barbara Rodd MBE President Trustee Management Committee Helen Edwards Yvonne Krip Names of the trustees for the Charity, if any, (for example, any custodian trustees) Pentyrch Community Council Custodian Trustee Section B Structure, overnance and mana ement Description of the charity's trusts Trust Deed (Assigned 1974) Type of goveming document How the charity is constituted Trust Truslee selection melhods Appointed by Management Committee Pentyrch Village Hall Annual Report and Accounts P2ge I Section C Ob ectives and activities The Village Hall is held for the use of the inhabitants (without distinction of political, religious or other opinions) of the parish of Pentyrch. Activities which take place at the hall includes lectures, classes and olher forms of recreation and leisure time occupation with the object of improving life conditions for inhabitants. Summary of the objects of the charity set out in its governing document Regular users The hall provides a base for a wide range of regular users. A preschool nursery is held at the hall on a weekday basis during term lime. The nursery sadly closed in December 2023 following the opening of a nursery attached to the Penlyrch Primary School. A wide range of activities take place at the hall on a weekly basis, these include a range of fitness and dance classes, Brownies and Guides meetings, Women Institute meetings, Ladies Meetings, Musical Theatre groups and an Arts Group. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefiti The hall is used by a Gardening Group and Historical Society on a monthly basis. Events One off events such as celebration parties are held at the hall. An annual Horticulture Show, Art Society Exhibition and Christma5 Fair are held at the hall. A number of local organisations hire the hall for their fundraising activities e.g. quizzes, music concerts. Public meetings are held at the hall to discuss village cOn￿rn$ e.g. Community Council and PACT meetings. Declaration The trustees have had regard lo the guidance issued by the Charily Commission on public benefit. In particular, Hall events are open to all and riced al a ro riate rices. Pentyrch Vlllage Hall Annual Report and Accounts Page 2 Section D Achievements and erformance Summary of the main achievements of the charity during the year Use of the Hall The hall was in constant use from Sunday night lo Friday lunch-time, as well as monlhly meetings on a Friday night. The hall was used for many weekends during the year for celebratory or fundraising functions. The continuous use of the facility results in the hall being the social hub and focal poinl for the village. Fabric of the Hall Much of the income that the hall re￿iVeS 15 reinvested in maintaining the fabric of the building. Plans for Future Activity The closure ofthe nursery will lead to a 400A dec￿ase in our letting income. In order to mitigate this loss of income we plan to carry oul fundraising events and attract new hirers to the hall. Our plans for future activity will involve continued reinvestment in maintaining the fabric of the building. Section E Financial review Deposit account reserves amounted £37,249. Brief statement of the charity's policy on reserves These reserves are earmarked to fund any future structural maintenance to the building and other commitments as they arise. For these reasons, the Trustees believe Ihat the level of reserves is ro nate. Section F Other optional information - None Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees: Full name . Enid Barbara Rodd MBE Position . President Date . 11 March 2024 Pentyrch Village Hall Annual Report and Accounts Page 3 Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Pentyrth Village Hall On accounts for the year ended 30 Novernber 2023 Charity no 503499 Set out on pages 5and6 Respe¢tive responsibilitles The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity's Iruslees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charitses Acll and that an independent examination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charitie5 Act, to ftillow the procedures laid down in the general Directions given by the Charity Cornmission lunder section 14515llbl of the Charities Act. and to slate whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given by the examinerfs statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual item5 or disclosures in the accounts, and seeking explanations from the Iruslees concerning any such matters. The proeedures undertaken do not provide all the eviden￿ that would be required in an aydil, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limiled to those matters sel out in the slalement below. Independent examiner's In connection with my examinatlon. no matter has come to my attention statement 1. wh￿h gives me ￿8$Onable cause lo believe that in, any material respect. the requirement5'. lo keep accounting records in accordants with section 130 of the Charities Act,. and to prepare accounts which accord wtth the accounting records and comply with the accounting requirements of the Charities Act have nol been fflet.. or 2. to which, in my opinion, attenlion should be drawn in order to enable a proper understanding of the accounts to be ￿aChed. Signed: A Aggarwal Date: 09 March 2024 Name: Ashok AggaMal FCA Relevant professlonal qualificationlsl or body lif any): ICAEW Address: Clifton House, Four Elms Road, Cardiff. CF24 1 LE Pentyrch Village Hall Annual Report and Accounts Page 4 CHARrrY NUMBER . 503499 PENTYRCH VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNTS FROM 1 DECEMBER 2022 TO 30 NOVEMBER 2023 UNRESTRICTED RESTRICTED TOTAL FUNDS FUNDS FUNDS 2023 2023 2023 TOTAL FUNDS 2022 RECEIPTS Lettings Fundraising 200 Club Surgery Rent Surgery Utilities Donations Bank Interest Pentyrch Open Gardens Grant Loss of Income Compensation 26,183 1,337 1,523 26.183 1.337 1.523 24.741 55 1.683 1,800 2.721 38 272 3,290 1,332 1,332 7,278 TOTAL RECEIPTS 35.511 650 36,161 PAYMENTS FundraislNJ 200 Club Caretaking Cleaning & Waste Collecti Rates & Water Heat & Light Phone InsurarKe Licences & Subscripiior Maintenance SurKIry Bank charges Donations 514 514 900 900 6,880 5,152 1,160 3.864 125 1.356 6,780 5,841 1.554 3.728 5.841 3.728 1,336 6,934 650 7,584 12.084 74 72 TOTAL PAYMENTS 28.2n 650 28,922 32,831 SURPLUSIDEFicrr 7.239 7.239 5,657 FUNDS AT 1.12.2022 51,453 61,453 45,796 SURPLUSIDEFicrr 7.239 7,239 5.657 FUNDS AT 30.11.2023 58.692 68,692 51.453 CHARITY NUMBER . 503499 PENTYRCH VILLAGE HALL STATEMENT OF ASSEfs AND LIABILrnES FROM 1 DECEMBER 2022 TO 30 NOVEMBER 2023 CASH FUNDS 2023 2022 Current Bank Account Deposit Account Cash Account 21,262 37.249 182 15,346 35.917 190 TOTAL CASH FUNDS 58,692 51,453 SIGNED ON BEHALF OF THE TRUSTEES Mrs E B Rodd Date: 11 March 2024 P¥n￿bV￿1•g• HdlknnwlRewl Pao• 1