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PENTYRCH VILLAGE HALL

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2021

Registered charity number 503499

Trustees’ Annual Report for the period

Period start date Period end date From 1 December 2020 To 30 November 2021

Section A

Reference and administration details

Charity name} Pentyrch Village Hall

Registered charity number inline

Charity's principal address |c/o 31 Lon y Fro

Pentyrch

Names of the charity trustees who manage the charity

1 Barbara Rodd MBE| President Trustee Management Committee 2|HelenEdwards ||= s[wonekip |SSs—=~iYSC(CSCSC~‘C~‘~‘~~CSC<CS~CS~S~S~Sr

Names of the trustees for the charity, if any, (for example, any custodian trustees) ) Pentyrch Community Council Custodian Trustee

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document Trust Deed (Assigned 1974)

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‘Trastee eoledtonmethods Appointed by Management Committee
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Pentyrch Village Hall Annual Report and Accounts

Page 1

Section C	Objectives and activities
	TheVillage Hall is held forthe use ofthe inhabitants (without distinction
	of political, religious or other opinions) ofthe parish of Pentyrch. Activities
Summary oftheobjects ofthe charity setout in its governingdocument	which take place atthe hall includes lectures, classes and otherforms of recreation and leisure time occupation with the object ofimproving life conditions for inhabitants.
	Regular users
	The hall provides a base for a wide range of regular users.
	A preschool nursery is held at the hall on a weekday basis during term
	time.
	A wide range of activities take place atthe hall on a weekly basis, these
	include a range offitness and dance classes, Brownies and Guides
	meetings, Women Institute meetings, Ladies Meetings, Musical Theatre
	groups and an Arts Group.
Summary ofthe main activities undertaken forthe public benefit in relation to	; a The hall is used by a Gardening Group and Historical Societyon a monthly basis.
these objects (include within this section thestatutory	Events
declaration that trustees have
had regard to theguidance issued by the Charity Commission on public benefit)	; One offevents such as celebration parties are held atthe hall. An annual Horticulture Show, Art Society Exhibition and Christmas Fair are held at the hall. ae , oe A number of local organisations hire the hall for theirfundraising activities
	e.g. quizzes, music concerts.
	Public meetings are held at the hall to discuss village concerns e.g.
	Community Council and PACT meetings.
	Declaration
	The trustees have had regard to the guidance issued by the Charity
	Commission on public benefit. In particular, Hall events are open to all
	andpricedatappropriateprices.

i Pentyrch Village Hall Annual Report and Accounts

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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |section|D|Achievements|and|performance| |Summary|of the main|Maw of the|Hall| |nee the charity|For the first six month|of the financial year the|hall was solely used by| |cla|Nursery due to|Covid-19|restrictions.|Following|easing|of restrictions|in| |May|2021|a|number|of|regular|hirers|returned.|The|autumn|of 2021|saw| |a|number|of one|off|bookings|such|as|birthday|parties|return|to|the|hall.| |Fabric|of the|Hall| |Much|of the|income|that|the|hall|receives|is|reinvested|in|maintaining|the| |fabric|of the|building.|During|the|year|approximately|£12,500 was|spent| |in|repairing|an|exterior|wall.| |Plans|for|Future|Activity| |During|the|summer|of 2022|planned|maintenance|included|repainting| |the|hall|and|repairs|to|the|roof|guttering.| |Section|E|Financial|review| |:| |Deposit|account|reserves|amounted|£35,645|following|transfer to the| |Brief statement|of the|current|account|to|fund|repairs|to|an|exterior|wall.| |charity’s|policy|on|reserves| |These|reserves|are|earmarked|to|fund|any|future|structural|maintenance| |to|the|building|and|other commitments|as|they|arise.| |For|these|reasons,|the|Trustees|believe|that|the|level|of|reserves|is| |appropriate.| |Section|F_|Other|optional|information|—|None|.| |Section|G|Declaration| |The|trustees|declare|that they|have|approved|the|trustees’|report|above.|

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Signed on behalf of the charity’s trustees:

Full name : Enid Barbara Rodd MBE

Position : President Date : 24 September 2022

ns Pentyrch Village Hall Annual Report and Accounts Page 3

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Independent examiner's report on the accounts
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Section A

Independent Examiner’s Report

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)
)
Charity no | 503499
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Report to the trustees/ | Pentyrch Village Hall members of )
On accounts for the year | 30 November 2021 Charity no | 503499 ended
Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
e tostate whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and
e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or

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2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Name: | AchoK ACGARWEL FCA
Relevant professional IcA ELW
qualification(s) or body (if
any):
Address: | CLiFToN House fove elms heAD ALDFF CFH24¢ I
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| a eT
Pentyrch Village Hall Annual Report and Accounts Page 4
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CHARITY NUMBER: 503499

PENTYRCH VILLAGE HALL

RECEIPTS AND PAYMENTS ACCOUNTS

FROM 1 DECEMBER 2020 TO 30 NOVEMBER 2021

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||||||||| |---|---|---|---|---|---|---|---| |UNRESTRICTED|RESTRICTED|TOTAL|TOTAL| |FUNDS|FUNDS|FUNDS|FUNDS| |2021|2021|2021|2020| |RECEIPTS| |Lettings|16,153|-|16,153|12,849| |Fundraising|65|-|65|596| |200|Club|1,632|-|1,632|1,668| |Squash|Club|-|-|-|24| |Surgery|Rent|1,800|-|1,800|1,810| |Surgery|Utilities|2,580|-|2,580|2,507| |Donations|1,085|-|1,085|100| |Bank|Interest|5|-|§|128| |Pentyrch|Open|Gardens| |Grant|-|-|-|400| |Cardiff|Council|Covid|19| |Grant|-|-|-|10,000| |Rates|Refund|-|-|-|206| |Heat &|Light|Refunds|6,042|-|6,042|-| |Loss|of Income Compensation|2,500|-|2,500|-| |TOTAL|RECEIPTS|31,861|-|31,861|30,288| |PAYMENTS| |Fundraising|-|-|-|55| |200|Club|900|-|900|860| |Caretaking|6,780|-|6,780|6,216| |Cleaning|& Waste|Collection|3,593|-|3,593|3,171| |Rates|&|Water|358|-|358|680| |Heat &|Light|4,993|-|4,993|10,161| |Phone|-|-|-|20| |Insurance|1,293|-|1,293|1,321| |Licences|&|Subscriptions|855|-|855|180| |Maintenance|3,032|-|3,032|4,804| |Sundry|112|-|112|40| |Legal|&|Settlement|Fees|-|-|-|6,290| |Professional|Fees|-|-|-|540| |Wall|Repairs|12,578|-|12,578|-| |TOTAL PAYMENTS|34,494|-|34,494|34,338| |SURPLUS/DEFICIT|(2,632)|-|(2,632)|(4,050)| |FUNDS AT|1.12.2020|48,428|-|48,428|§2,478| |SURPLUS/DEFICIT|(2,632)|-|(2,632)|(4,050)| |FUNDS AT 30.11.2021|45,796|-|45,796|48,428| |Pentyrch Village Hall Annual Report and Accounts|rl|Se|Page 6|

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CHARITY NUMBER: 503499

PENTYRCH VILLAGE HALL

STATEMENT OF ASSETS AND LIABILITIES

FROM 1 DECEMBER 2020 TO 30 NOVEMBER 2021

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||||| |---|---|---|---| |CASH|FUNDS|2021|2020| |Current|Bank Account|10,008|5,140| |Deposit Account|35,645|43,141| |Cash|Account|143|147| |TOTAL CASH|FUNDS|45,796|48,428|

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SIGNED ON BEHALF OF THE TRUSTEES

Mrs E B Rodd

Date : 24 September 2022

Pentych Village Hall Annual Report and Accounts

Page 6

2021-11-30-accounts

PENTYRCH VILLAGE HALL

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2021

Trustees’ Annual Report for the period

Section A

Reference and administration details

Registered charity number inline

Section B

Structure, governance and management

Signed on behalf of the charity’s trustees:

Section A

Independent Examiner’s Report

PENTYRCH VILLAGE HALL

RECEIPTS AND PAYMENTS ACCOUNTS

FROM 1 DECEMBER 2020 TO 30 NOVEMBER 2021

CHARITY NUMBER: 503499

PENTYRCH VILLAGE HALL

STATEMENT OF ASSETS AND LIABILITIES

FROM 1 DECEMBER 2020 TO 30 NOVEMBER 2021

SIGNED ON BEHALF OF THE TRUSTEES

Mrs E B Rodd