PENTYRCH VILLAGE HALL
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2020
Registered charity number 503499
Period start date Period end date From 1 December 2019 To 30 November 2020
Trustees’ Annual Report for the period
Section A Reference and administration details
Charity name} Pentyrch Village Hall
Registered charity number caine
Charity's principal address | c/o 31 Lon y Fro
Pentyrch
Names of the charity trustees who manage the charity
{ Barbara Rodd MBE[|][President] s[YonneKip |SSSSS—SidSSSS~S
Trustee Management | Committee
Names of the trustees for the charity, if any, (for example, any custodian trustees) Community Council Custodian Trustee | Pentyrch Community Council =|
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Trust Deed (Assigned 1974)
Tena selestion meliods Appointed by Management Committee
Pentyrch Village Hall Annual Report and Accounts
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Section
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Objectives and activities
| The Village Hall is held for the use ofthe inhabitants (without distinction | |
|---|---|
| of political, religious or other opinions) ofthe parish of Pentyrch. Activities | |
| Summary ofthe objects ofthe charity set out in its governing document |
which take place at the hall includes lectures, classes and otherforms of recreation and leisure time occupation with the object of improving life conditions for inhabitants. |
| Regular users | |
| The hall provides a base for a wide range of regular users. | |
| A preschool nursery is held at the hall on a weekday basis during term | |
| time. | |
| A wide range of activities take place at the hall on a weekly basis, these | |
| include a range offitness and dance classes, Brownies and Guides | |
| meetings, Women Institute meetings, Ladies Meetings, Musical Theatre | |
| groups and an Arts Group. | |
| Summary ofthe main | The hall is used by a Gardening Group and Historical Society on a |
| activities undertaken for the | monthly basis. |
| public benefit in relation to | |
| these objects (include within | |
| this section the statutory | |
| declaration that trustees have | |
| had regard to the guidance | |
| issued by the Charity | One offevents such as celebration parties are held at the hall. An annual |
| Commission on public | Horticulture Show, Art Society Exhibition and Christmas Fair are held at |
| benefit) | the hall. |
| A number of local organisations hire the hall for theirfundraising activities | |
| @.g. quizzes, music concerts. | |
| Public meetings are held at the hall to discuss village concerns e.g. | |
| CommunityCouncilandPACTmeetings. |
Declaration
The trustees have had regard to the guidance issued by the Charity Commission on public benefit. In particular, Hall events are open to all and priced at appropriate prices.
|| Section D|Achievements and performance||
|---|---|---|
|Summary ofthe main|Heeerie Hay||
|dutinedheveeriia
y|Due totheCovid-19 pandemic itwasanunusual yearforall
organisations. The hallwas in constant use until March 2020 andwas||
||then closed forthe rest ofthe year in line with government restrictions,||
||only opening to Nursery in the Autumn of 2020.||
||Fabric of the Hall||
||Muchofthe income thatthe hall receives is reinvested in maintaining the||
||fabric ofthe building. Due to the Covid 19 pandemic planned||
||improvements postponed with only essential maintenance undertaken||
||and provision of personal protective equipment.||
||Plans for Future Activity||
||Until the Covid 19 restrictions were eased in the Summer of 2021 the||
||hall has only been opened to Nursery. The Hall is currently opening to||
||other users in a safe and controlled manner, following WCVA guidance.||
|Section E|Financial review||
||The Charity maintained its deposit account reserves to approximately||
|Brief statement ofthe|£43, 000.||
|charity’s policy on reserves|||
||These reserves are earmarked to fund any future structural maintenance||
||to the building and othercommitments as they arise.||
||For these reasons, the Trustees believe that the level of reserves is||
||appropriate.||
|Section F|Other optional information — None||
|SectionG|Declaration|||
|Thetrusteesdeclarethatthey|haveapprovedthetrustees’reportabove.||
Signed on behalf of the charity’s trustees:
Full name : Enid Barbara Rodd MBE Position : President Date : 25/09/2021
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Pentyrch Village Hall Annual Report and Accounts
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Independent examiner's report on the accounts
Section A
Independent Examiner’s Report
- Report to the trustees/ | Pentyrch Village Hall members of
On accounts for the year | 30 November 2020 ended
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Charity no | 503499
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Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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e to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given by the examiner's statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's —__|n connection with my examination, no matter has come to my attention
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statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and
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e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Name: | Mrs Pam Toye (MAAT)
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Relevant professional |MAAT qualification(s) or body (if
any):
Address: | Penny Lane, Penuel Road, Pentyrch.
ESS a EE ELE ES A SE EE Pentyrch Village Hall Annual Report and Accounts
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CHARITY NUMBER: 503499
PENTYRCH VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNTS
FROM 1 DECEMBER 2019 TO 30 NOVEMBER 2020
| UNRESTRICTED | RESTRICTED | TOTAL | TOTAL | |
|---|---|---|---|---|
| FUNDS | FUNDS | FUNDS | FUNDS | |
| 2020 | 2020 | 2020 | 2019 | |
| RECEIPTS | ||||
| Lettings | 12,849 | - | 12,849 | 28,364 |
| Fundraising | 596 | - | 596 | 2,313 |
| 200 Club | 1,668 | - | 1,668 | 1,776 |
| Squash Club | 24 | - | 24 | 269 |
| Surgery Rent | 1,810 | - | 1,810 | 1,500 |
| Surgery Utilities | 2,507 | - | 2,507 | 2,536 |
| Donations | 100 | - | 100 | 20 |
| Bank Interest | 128 | - | 128 | 195 |
| Pentyrch Open Gardens | ||||
| Grant | - | 400 | 400 | 4,000 |
| Cardiff Council Covid 19 | ||||
| Grant | 10,000 | - | 10,000 | - |
| Rates Refund | 206 | - | 206 | - |
| Heat& Light Refunds | - | - | - | 2,372 |
| TOTAL RECEIPTS | 29,888 | 400 | 30,288 | 43,345 |
| PAYMENTS | ||||
| Fundraising | 55 | - | 55 | 150 |
| 200 Club | 860 | - | 860 | 900 |
| Caretaking | 6,216 | - | 6,216 | 7,345 |
| Cleaning &Waste Collection | 3,171 | - | 3,171 | 4,853 |
| Rates & Water | 680 | - | 680 | 897 |
| Heat& Light | 10,162 | - | 10,162 | 5,348 |
| Phone | 20 | - | 20 | 40 |
| Insurance | 1,321 | - | 1,321 | 1,272 |
| Licences & Subscriptions | 180 | - | 180 | 675 |
| Maintenance | 4,404 | 400 | 4,804 | 4,687 |
| Sundry | 40 | - | 40 | 95 |
| Legal & Settlement Fees | 6,290 | - | 6,290 | - |
| Professional Fees | 540 | - | 540 | - |
| Foyer Roof | - | - | - | 4,753 |
| TOTAL PAYMENTS | 33,938 | 400 | 34,338 | 31,015 |
| SURPLUS/DEFICIT | (4,050) | - | (4,050) | 12,330 |
| FUNDS AT 1.12.2019 | 52,478 | - | 52,478 | 40,148 |
| SURPLUS/DEFICIT | (4,050) | - | (4,050) | 12,330 |
| FUNDSAT30.11.2020 | 48,428 | - | 48,428 | 52,478 |
Pentyrch Village Hall Annual Report and Accounts
Page §
CHARITY NUMBER : 503499
PENTYRCH VILLAGE HALL
STATEMENT OF ASSETS AND LIABILITIES
FROM 1 DECEMBER 2019 TO 30 NOVEMBER 2020
| CASH FUNDS | 2020 | 2019 |
|---|---|---|
| Current Bank Account | 5,140 | 7,755 |
| DepositAccount | 43,141 | 43,013 |
| Cash Account | 148 | 1,910 |
| Less Bonds | - | (200) |
| TOTALCASHFUNDS | 48,428 | 52,478 |
SIGNED ON BEHALF OF THE TRUSTEES
Mrs E B Rodd
Date : 25/09/2021
Pentych Village Hall Annual Report and Accounts
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