for Voluntary Service
THE 64[th] BIRMINGHAM SCOUT GROUP ANNUAL REPORT
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64th Brimingham
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Charity number: 503482 TSA HQ Reg. No: 05684
Receipts and Payments Account
| Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | |
|---|---|---|---|---|---|---|---|
| For theyear from 1st April 2023 to 31st March 2024 Income 2023/24 2022/23 2021/22 £ £ £ Donations and similar income Membershipsubscriptions 6,976.55 7,662.39 6,132.07 Gift Aid 0.00 1,621.39 1,920.87 Groupincome/Donations 394.55 168.00 300.00 Funds from 84th merger 2,541.34 Utility& shoprefunds 379.04 237.88 219.56 Insurancepayout 1,315.00 Award donations 1,000.00 Clem Dench lettingincome 11,431.00 6,080.00 5,701.00 Sub Total 19,181.14 15,769.66 19,129.84 Fundraising & Activities Covid RecoveryGrants 10,667.00 Camp& activityincome 3,843.54 4,080.55 4,260.84 Squirrel Grant 500.00 Gratham Trust Grant 4,000.00 CelebratingCommunities Grant 6,236.50 Bear Grylls Hero Grant 500.00 Youth United Foundation Funding 17,353.00 Youth Investment Fund Grant 35,859.00 Refund from Artproject 600.00 KanderstegFundraising 2,432.38 Jamboree Fundraising 2,687.23 17,002.25 14,520.59 Sub Total 45,422.15 32,319.30 46,801.43 Investment Income Investment Interest 805.18 478.85 Savings Interest 544.20 96.78 2.43 Sub Total 1,349.38 575.63 2.43 Total Gross Income 65,952.67 48,664.59 65,933.70 Expenditure 2023/24 2022/23 2021/22 £ £ £ Charitable Payments Utilities 4,576.10 2,511.66 1,813.67 Insurances 1,209.78 1,173.41 1,039.65 Buildingmaintenance 739.68 2,273.05 1,787.93 Buildingimprovements(self funded) 190.00 5,562.61 Buildingimprovements(grant funded) 36,621.00 Buildingcleaning&gardening 2,750.00 3,785.00 540.00 Capitation(members subspaid on) 4,508.00 4,048.00 4,257.00 Groupexpenses 1,117.26 2,832.23 111.45 Sub Total 51,711.82 22,185.96 9,549.70 Activities & Donations Youth Programme & activities 3,580.13 4,370.54 5,195.66 Jamboree Fundraising 7,660.33 18,942.08 8,905.69 KanderstegFundraising 1,370.09 Campexpenditure 5,755.60 5,094.59 4,769.95 CommunityArtwork 1,200.00 2,900.00 3,450.00 Bear Grylls Hero Grant 500.00 500.00 |
|||||||
| Income | 2023/24 | 2022/23 | 2021/22 | ||||
| £ | £ | £ | |||||
| Donations and similar income | |||||||
| Membershipsubscriptions | 6,976.55 | 7,662.39 | 6,132.07 | ||||
| Gift Aid | 0.00 | 1,621.39 | 1,920.87 | ||||
| Groupincome/Donations | 394.55 | 168.00 | 300.00 | ||||
| Funds from 84th merger | 2,541.34 | ||||||
| Utility& shoprefunds | 379.04 | 237.88 | 219.56 | ||||
| Insurancepayout | 1,315.00 | ||||||
| Award donations | 1,000.00 | ||||||
| Clem Dench lettingincome | 11,431.00 | 6,080.00 | 5,701.00 | ||||
| Sub Total | 19,181.14 | 15,769.66 | 19,129.84 | ||||
| Fundraising & Activities | |||||||
| Covid RecoveryGrants | 10,667.00 | ||||||
| Camp& activityincome | 3,843.54 | 4,080.55 | 4,260.84 | ||||
| Squirrel Grant | 500.00 | ||||||
| Gratham Trust Grant | 4,000.00 | ||||||
| CelebratingCommunities Grant | 6,236.50 | ||||||
| Bear Grylls Hero Grant | 500.00 | ||||||
| Youth United Foundation Funding | 17,353.00 | ||||||
| Youth Investment Fund Grant | 35,859.00 | ||||||
| Refund from Artproject | 600.00 | ||||||
| KanderstegFundraising | 2,432.38 | ||||||
| Jamboree Fundraising | 2,687.23 | 17,002.25 | 14,520.59 | ||||
| Sub Total | 45,422.15 | 32,319.30 | 46,801.43 | ||||
| Investment Income | |||||||
| Investment Interest | 805.18 | 478.85 | |||||
| Savings Interest | 544.20 | 96.78 | 2.43 | ||||
| Sub Total | 1,349.38 | 575.63 | 2.43 | ||||
| Total Gross Income | 65,952.67 | 48,664.59 | 65,933.70 | ||||
| Expenditure | 2023/24 | 2022/23 | 2021/22 | ||||
| £ | £ | £ | |||||
| Charitable Payments | |||||||
| Utilities | 4,576.10 | 2,511.66 | 1,813.67 | ||||
| Insurances | 1,209.78 | 1,173.41 | 1,039.65 | ||||
| Buildingmaintenance | 739.68 | 2,273.05 | 1,787.93 | ||||
| Buildingimprovements(self funded) | 190.00 | 5,562.61 | |||||
| Buildingimprovements(grant funded) | 36,621.00 | ||||||
| Buildingcleaning&gardening | 2,750.00 | 3,785.00 | 540.00 | ||||
| Capitation(members subspaid on) | 4,508.00 | 4,048.00 | 4,257.00 | ||||
| Groupexpenses | 1,117.26 | 2,832.23 | 111.45 | ||||
| Sub Total | 51,711.82 | 22,185.96 | 9,549.70 | ||||
| Activities & Donations | |||||||
| Youth Programme & activities | 3,580.13 | 4,370.54 | 5,195.66 | ||||
| Jamboree Fundraising | 7,660.33 | 18,942.08 | 8,905.69 | ||||
| KanderstegFundraising | 1,370.09 | ||||||
| Campexpenditure | 5,755.60 | 5,094.59 | 4,769.95 | ||||
| CommunityArtwork | |||||||
| Bear Grylls Hero Grant |
| Equipmentpurchases | 173.46 | 10,216.07 | 600.00 | |||
|---|---|---|---|---|---|---|
| Covid RecoveryRefunds | 1,304.00 | |||||
| Sub total | 19,739.61 | 42,023.28 | 24,725.30 | |||
| Totalgross expenditure | 71,451.43 | 64,209.24 | 34,275.00 | |||
| Difference between income & expenditure (note 1) |
-5,498.76 | -15,544.65 | 31,658.70 |
64th Birmingham Scout Group
Statement of assets and liabilities at the end of the year
| 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Statement of assets and liabilities at the end of theyear | ||||||||||||
| 31-Mar-24 | 31-Mar-23 | 31-Mar-22 | ||||||||||
| £ | £ | £ | ||||||||||
| Cash funds | ||||||||||||
| Bank current acounts | 17,920.33 | 23,963.29 | 59,604.72 | |||||||||
| Bank deposit account | 51,650.43 | 51,106.23 | 51,009.45 | |||||||||
| Investment account | 20,074.93 | 20,052.41 | ||||||||||
| Total cash funds in bank | 89,645.69 | 95,121.93 | 110,614.17 | |||||||||
| Restricted Funds (note 2) | 3,075.52 | 12,802.24 | 32,567.90 | |||||||||
| General Funds | 86,570.17 | 82,319.69 | 78,046.27 | |||||||||
| Total Group assets | 89,645.69 | 95,121.93 | 110,614.17 | |||||||||
| Note 1: Loss explanation | ||||||||||||
| enable members in financial difficulties to attend | events. | |||||||||||
| Note 2: Restricted Funds | ||||||||||||
| Refundable deposit Kumon | 200.00 | 200.00 | 200.00 | |||||||||
| Refundable deposit Crossroads Care | 200.00 | |||||||||||
| Youth United Foundation Funding | 1,621.75 | 13,903.00 | ||||||||||
| Peter Pinches Trust | 100.00 | 100.00 | 150.00 | |||||||||
| Michael Richardson Trust | 450.00 | 450.00 | 500.00 | |||||||||
| Activity Support Funds | 1,263.23 | 6,755.42 | 12,000.00 | |||||||||
| Kandersteg Fundraising | 1,062.29 | |||||||||||
| Jamboree Fundraising | 3,675.07 | 5,614.90 | ||||||||||
| Total | 3,075.52 | 12,802.24 | 32,567.90 | |||||||||
| Note 3: Contra payments | ||||||||||||
| £8000 was paid on the Group's behalf by Birmingham Council Youth Services to Birmingham Council Property Services to cover the buildingrental. |
| Note 2: Restricted Funds | ||||||
|---|---|---|---|---|---|---|
| Refundable deposit Kumon | 200.00 | 200.00 | 200.00 | |||
| Refundable deposit Crossroads Care | 200.00 | |||||
| Youth United Foundation Funding | 1,621.75 | 13,903.00 | ||||
| Peter Pinches Trust | 100.00 | 100.00 | 150.00 | |||
| Michael Richardson Trust | 450.00 | 450.00 | 500.00 | |||
| Activity Support Funds | 1,263.23 | 6,755.42 | 12,000.00 | |||
| Kandersteg Fundraising | 1,062.29 | |||||
| Jamboree Fundraising | 3,675.07 | 5,614.90 | ||||
| Total | 3,075.52 | 12,802.24 | 32,567.90 | |||
| Note 3: Contra payments | ||||||
| £8000 was paid on the Group's behalf by Birmingham Council Youth Services to Birmingham Council Property Services to | ||||||
| cover the buildingrental. |
64[TH] BIRMINGHAM SCOUT GROUP CHARITY STATEMENTS
The Purpose of 64[th] Birmingham Scout Group
The 64[th] Birmingham Scout Group provides a weekly Scouting provision across all Scouting Sections with volunteers actively engage & support young people in their personal development, empowering them to make a positive contribution to society through giving the young people we work with Skills For Life.
As Scouts we are guided by Scouting values
- Integrity
We act with integrity; we are honest, trustworthy & loyal.
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Respect We have self-respect & respect for others.
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Care We support others & take care of the world in which we live.
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• Belief We explore our faiths, beliefs & attitudes.
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Co-operation Make a positive difference; co-operate with others & make friends.
The Scouting Method means that Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting & :-
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Enjoy what they are doing & have fun
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Take part in activities indoors & outdoors
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Learn by doing
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Share in spiritual reflection
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Take responsibility & make choices
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Undertake new & challenging activities
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Make & live by their Promise.
Public benefit statements
The 64[th] Birmingham Scout Group meets the Charity Commission's public benefit criteria under both the advancement of education & the advancement of citizenship or community development headings.
The Group has in place systems of risk & internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments & a comprehensive insurance policy to ensure that insurable risks are covered.
Structure, governance & management
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts & making returns to the Charity Commission as appropriate.
The Committee consists of independent representatives, Chair, Treasurer & Secretary together with elected, nominated & co-opted representation & meets regularly through the year. The Group Executive exists to support the Group Scout Leader in meeting the responsibilities of the appointments & is responsible for:
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The maintenance of Group property
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The raising of funds & the administration of District finance
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The insurance of persons, property & equipment
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Group public occasions
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Assisting the recruitment of leaders & other adult support
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Appointing any sub committees that may be required
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Appointing District administrators / advisors other than those who are elected
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of The Association & The Policy, Organisation & Rules of The Scout Association. The Scout Group is a trust established under its rules, which are common to all Scouts.
Reserves Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 18 months running costs for the building and an £15k emergency building work fund, circa £35k.
The Group held reserves of approx £82k of General Funds against this at year-end. This is above the level required for operating expenses. However, this can be explained by on going building development projects, planned equipment purchases within the Group over the next 12 months and the Covid recovery plan.
| 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group |
|---|---|---|---|---|---|---|
| Receipts and Payments Account | ||||||
| For the | year from 1st April 2023 to 31st March 2024 | |||||
| Income | 2023/24 | 2022/23 | 2021/22 | |||
| £ | £ | £ | ||||
| Donations and similar income | ||||||
| Membership subscriptions | 6,976.55 | 7,662.39 | 6,132.07 | |||
| GiftAid | 0.00 | 1,621.39 | 1,920.87 | |||
| Group income/Donations | 394.55 | 168.00 | 300.00 | |||
| Funds from 84th merger | 2,541.34 | |||||
| Utility & shoprefunds | 379.04 | 237.88 | 219.56 | |||
| Insurance payout | 1,315.00 | |||||
| Award donations | 1,000.00 | |||||
| Clem Dench letting income | 11,431.00 | 6,080.00 | 5,701.00 | |||
Sub Total |
19,181.14 | 15,769.66 | 19,129.84 | |||
| Fundraising & Activities | ||||||
| Covid Recovery Grants | 10,667.00 | |||||
| Camp & activity income | 3,843.54 | 4,080.55 | 4,260.84 | |||
| Squirrel Grant | 500.00 | |||||
| Gratham Trust Grant | 4,000.00 | |||||
| Celebrating Communities Grant | 6,236.50 | |||||
| Bear Grylls Hero Grant | 500.00 | |||||
| Youth United Foundation Funding | 17,353.00 | |||||
| Youth Investment Fund Grant | 35,859.00 | |||||
| Refundfrom Art project | 600.00 | |||||
| Kandersteg Fundraising | 2,432.38 | |||||
| Jamboree Fundraising | 2,687.23 | 17,002.25 | 14,520.59 | |||
| Sub Total | 45,422.15 | 32,319.30 | 46,801.43 | |||
| Investment Income | ||||||
| Investment Interest | 805.18 | 478.85 | ||||
| Savings Interest | 544.20 | 96.78 | 2.43 | |||
| Sub Total | 1,349.38 | 575.63 | 2.43 | |||
| Total Gross Income | 65,952.67 | 48,664.59 | 65,933.70 | |||
| Expenditure | 2023/24 | 2022/23 | 2021/22 | |||
| £ | £ | £ | ||||
| Charitable Payments | ||||||
| Utilities | 4,576.10 | 2,511.66 | 1,813.67 | |||
| Insurances | 1,209.78 | 1,173.41 | 1,039.65 | |||
| Buildingmaintenance | 739.68 | 2,273.05 | 1,787.93 | |||
| Buildingimprovements(self funded) | 190.00 | 5,562.61 | ||||
| Buildingimprovements(grant funded) | 36,621.00 | |||||
| Buildingcleaning&gardening | 2,750.00 | 3,785.00 | 540.00 | |||
| Capitation (members subs paid on) | 4,508.00 | 4,048.00 | 4,257.00 | |||
| Group expenses | 1,117.26 | 2,832.23 | 111.45 | |||
| SubTotal | 51,711.82 | 22,185.96 | 9,549.70 | |||
| Activities & Donations | ||||||
| Youth Programme & activities | 3,580.13 | 4,370.54 | 5,195.66 | |||
| JamboreeFundraising | 7,660.33 | 18,942.08 | 8,905.69 | |||
| KanderstegFundraising | 1,370.09 | |||||
| Camp expenditure | 5,755.60 | 5,094.59 | 4,769.95 | |||
CommunityArtwork |
1,200.00 2,900.00 3,450.00 |
|||||
| BearGryllsHero Grant | 500.00 500.00 |
|||||
| Equipmentpurchases | 173.46 | 10,216.07 | 600.00 | |||
| Covid RecoveryRefunds | 1,304.00 | |||||
| Sub total | 19,739.61 | 42,023.28 | 24,725.30 | |||
| Totalgross expenditure | 71,451.43 | 64,209.24 | 34,275.00 | |||
| Difference between income & expenditure (note 1) |
-5,498.76 | -15,544.65 | 31,658.70 | |||
| 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group | 64th Birmingham Scout Group |
|---|---|---|---|---|---|---|
| Statement of assets and liabilities at the end of theyear | ||||||
| 31-Mar-24 | 31-Mar-23 | 31-Mar-22 | ||||
| £ | £ | £ | ||||
| Cash funds | ||||||
| Bankcurrent acounts | 17,920.33 | 23,963.29 | 59,604.72 | |||
| Bankdeposit account | 51,650.43 | 51,106.23 | 51,009.45 | |||
| Investment account | 20,074.93 | 20,052.41 | ||||
| Total cash funds in bank | 89,645.69 | 95,121.93 | 110,614.17 | |||
| 3,075.52 86,570.17 |
12,802.24 82,319.69 |
32,567.90 78,046.27 |
||||
| Restricted Funds (note 2) | ||||||
| General Funds | ||||||
| Total Group assets | 89,645.69 | 95,121.93 | 110,614.17 | |||
| Note 1: Loss explanation | ||||||
The £5,498.76 loss includes £4,973.10 of budgetted spend Jamboree spend and £1912.06 of agreed camp subsidies to enable members in financial difficulties to attend events. |
||||||
| Note 2: Restricted Funds | ||||||
| Refundable deposit Kumon Refundable deposit Crossroads Care |
200.00 200.00 200.00 200.00 1,621.75 13,903.00 100.00 100.00 150.00 450.00 450.00 500.00 1,263.23 6,755.42 12,000.00 1,062.29 3,675.07 5,614.90 |
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| YouthUnitedFoundation Funding | ||||||
| Peter Pinches Trust Michael Richardson Trust Activity Support Funds Kandersteg Fundraising Jamboree Fundraising Total |
||||||
| 3,075.52 12,802.24 32,567.90 |
| Note 2: Restricted Funds | ||||||
| Refundable deposit Kumon | 200.00 | 200.00 | 200.00 | |||
| Refundable deposit Crossroads Care | 200.00 | |||||
| YouthUnitedFoundation Funding | 1,621.75 | 13,903.00 | ||||
| Peter Pinches Trust | 100.00 | 100.00 | 150.00 | |||
| Michael Richardson Trust | 450.00 | 450.00 | 500.00 | |||
| Activity Support Funds | 1,263.23 | 6,755.42 | 12,000.00 | |||
| Kandersteg Fundraising | 1,062.29 | |||||
| Jamboree Fundraising | 3,675.07 | 5,614.90 | ||||
| Total | 3,075.52 | 12,802.24 | 32,567.90 |
Note 3: Contra payments
£8000 was paid on the Group's behalf by Birmingham Council Youth Services to Birmingham Council Property Services to cover the building rental.
England & Wales
Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year
Independent examiner’s report to the trustees of 64[th] Birmingham Scout Group
I report to the trustees on my examination of the accounts of the 64[th] Birmingham Scout for the year ended 31[st] March 2024.
Responsibilities and basis of report
As the charity trustees of the 64[th] Birmingham Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 64[th] Birmingham Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 64[th] Birmingham Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: David Allen
Address: 125 WhiteCrest, Great Barr, Birmingham, B43 6EX
Date: 1[st] September 2024