TRUSTEES Report
Year ending 31st JULY 2024
Charity number 503479 Website; maghullmtc.co.uk
MAGHULL MUSICAL THEATRE COMPANY
REPORT OF THE TRUSTEES
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FOR THE YEAR ENDING 31ST JULY 2024
The Trustees are pleased to present their Annual Report together with the Audited Financial Statements of the charity for the year ending 31[st] July 2024 which are prepared to meet the requirements of the Charity Commission.
CHAIRMAN’S REPORT (Overview)
Welcome everyone!
Thank you for being here tonight. I know this isn’t everyone’s favourite event! But it is another successful year all round for M.M.T.C.
Shows: We’ve had two fabulous and very different shows which were both well received,
‘Spamalot’ and ‘The Sound of Music’. ‘The Sound of Music’ broke Box Office records in recent years with over 89% sales. It should have made a profit. I am pleased that we have continued to welcome new members to the Company.
Events held during the year:
Cockney Quiz Alex and Lee Ashall Medieval Day Yasmin Cranny and team B.B.Q Sarah and Eric Fletcher Sponsored Walk Ian and Gill Culshaw Race Night Natalie Olson and team Novembeerfest Becky Barrie and Betty Hall
Other Fundraising Events: Bake Sale for ‘Spamalot’, Sale of key rings Dan McWaters, 100 square and raffles Kay Davies, Bracelets Tom Avann, T- shirts and Tote bags Sarah Fletcher, Little bookmarks Izzy Barber, Corporate Sponsorship Chris Rimmer and Phoebe Hill.
Thank you from myself: To Alex McKillop for his support as joint Production coordinator during ‘Spamalot’. To Becky Barrie for being Children’s coordinator during ‘The Sound of Music’. To Gill Culshaw for
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organizing our chaperones for ‘The Sound of Music’. To P.J Green, Becky Barrie, Jan Monkley, Ingrid Cleverly, Issy Housely, Chris Barrie and the company for props. To Kay Davies, Pam Devereux and Olivia Williams for stepping into parts at short notice. To Kay Davies, Phoebe Hill, Yasmin Cranny and Graham Hall along with myself for running Box Office, Front of House, and Backstage. It was nice to see members who were not in the show who helped out. Matt Swinerton in the crew along with Dan Rankin in the orchestra.
My special thanks go to the Cast, Crew, Production team and everybody involved in any way. Especially my thanks go to Chris Rimmer who stepped in as Musical Director at a late stage, it was a massive task. I would also like to mention the men of the Chorus who put their all into the little parts they had to do. Becky Barrie for superb photography, to Phoebe Hill for advertising, to Ian Culshaw and Phoebe Hill for producing stunning programmes to the Committee for their hard work this year.
All told a good year with changes set to happen and a super show for June next year with rehearsal which have already started. I would finish as always with a plea that moving on, more members become involved in helping in all events as well as being in the shows.
Betty Hall
Chairman
OUR PURPOSES AND ACTIVITIES
The purposes of the charity are:
“ To entertain the public in the musical theatre arts and to provide a safe, enjoyable environment for people to pursue musical theatre as a hobby”.
The vision that shapes our annual activities remains the promotion and fostering of knowledge, and the appreciation of the arts.
This is done by the provision of facilities for the education and recreation of the public in the field of musical theatre. The charity also has the general aim of contributing to the quality of life of the people of Maghull and of Sefton by expanding their horizons through the provision of exciting and accessible amateur musical theatre.
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PUBLIC BENEFIT:
In shaping the objectives and planning our activities for the year, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance on public benefit and fee charging. The charity relies on occasional grants and the income from fees and charges to cover its operating costs. In setting the level of fees, the Trustees give careful consideration to the accessibility of the theatre for those on low incomes.
To achieve the charity’s aims and objectives we:
Present two musical productions each year for the enjoyment and education of our local community;
Offer opportunities for a broad range of people to get involved in our musical activities;
Concentrate on involving young people in the arts to help encourage a culture in which different age ranges play a complimentary part.
We have two major areas of activity which are: musical productions at the Little Theatre in Southport and concerts and stage performances at Maghull Parish Hall which are fund-raising activities to support our charity.
Our programme of activities focus very much on bringing the arts to the community of Maghull and Sefton. We endeavour to encourage all within our community to take part in our activities and to attend our local theatre. The activities we provide are to be enjoyed by all, from those attending local schools and colleges to our older residents.
MUSICAL PRODUCTIONS:
In November 2023 we performed ‘The Wizard of Oz’ at the Little Theatre in Southport for five performances to a supportive and appreciative audience.
In June 2023 we performed ‘Spamalot’ at the same venue for five performances to a supportive and appreciative we were pleased to see increasing numbers booking for both productions.
FUNDRAISING EVENTS
During the year we managed to hold several events to fundraise in support of the shows. These included a Curryoke night, a Race night, BBQ, and Cockney Quiz.
OUR VOLUNTEERS:
Our charity relies on voluntary help in all it’s activities. Beside those amateur performers who display their talents at the Little Theatre, over
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twenty volunteers assist with stewarding the performances. Most are members of the Company.
OUR ARTISTIC VALUES:
Tastes are not the same for everyone, but we take the views of our audience seriously. We respect the diverse ethnic, faith, sexual orientation and lifestyles of our community and audience. Any complaints are considered, we may not always agree but we do give any complaint the dignity of a response.
ACHIEVEMENTS AND PERFORMANCE:
We have seen the potential of two profitable shows. If we are to carry on in this regard, with an awareness that costs have risen over the last year, we need the full support of members to continue to support us financially.
Our key financial aim remains a financially sustainable musical theatre company. We are very grateful to our sponsors for their support.
PRICING POLICY:
Tickets vary according to the estimated cost of a production. The latest price was £19.00 with a small discount for large groups. We still have a Corporate Sponsorship Scheme whereby businesses purchase 10 tickets which are then given to schools to enable young people to experience live theatre.
RESERVES POLICY:
Reserves are needed to bridge the gap between the spending and receiving of resources and to cover unplanned emergencies.
Our aim is to have a Reserve Budget of between £15,000 and a maximum of £20,000.
REFERENCE AND ADMINISTRATIVE DETAILS:
Charity Number 503479 Address for Correspondence: The Secretary, 26 Russell Avenue, Southport, PR9 7RD
Our Advisers:
| Our Advisers: | |
|---|---|
| Auditors | Ian Wright, Sefton Council for |
| Voluntary Services, 3rdFloor, Suite 3b, |
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Bankers
Burlington House, Crosby Road North, Waterloo, L22 0LG Lloyds Bank plc, Market Street, Wigan. WN1 1JN
TRUSTEES:
The Trustees and Officers are voted on at the A.G.M. held usually in November. They serve for one year but can stand for re-election.
In 2023/2024 they were:
Chairman Betty Hall Vice Chairman Kay Davies Secretary Gill Culshaw Treasurer Chris Barrie
And 6 Members of Committee
Rebecca Barrie Yasmin Cranny Eric Fletcher Phoebe Hill Alex McKillop Natalie Olson
STRUCTURE, GOVERNANCE AND MANAGEMENT:
Maghull Musical Theatre Company is a registered charity with the Charity Commission. Anyone over the age of 16 can become a member following a successful audition. There are currently nine Life Members and fifty-five members who pay a subscription.
Maghull Musical Theatre Company has a Constitution which was last updated in November 2023.
The Trustees are the ten members of the Committee.
The Committee meet once a month and receive a monthly financial report prepared by the Treasurer. Minutes are taken by the Secretary and issued to all committee members.
Maghull Musical Theatre Company is a member of NODA (National Operatic and Dramatic Association). They provide support and advice together with insurance cover.
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TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS:
The Treasurer is responsible for preparing a Trustees’ Annual Report and Financial Statement which is presented and agreed by the Committee.
This gives a true and fair view of the state of affairs of the Company including the income and expenditure of the Company. The Treasurer is responsible for keeping proper accounting records
This is then presented to the Company at the annual A.G.M.
By Order of the Trustees.
B. Hall
Betty Hall – Chairman
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Maghull Musical Theatre Company
Charity No. 503479
Trustees' Report and Unaudited Accounts
31 July 2024
Maghull Musical Theatre Company Contents
| Pages | |
|---|---|
| Trustees' Annual Report | - |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Accounts | 5 |
Page 1
Maghull Musical Theatre Company Independent Examiners Report
Independent Examiner's Report to the trustees of Maghull Musical Theatre Company
I report to the trustees on my examination of the financial statements of Maghull Musical Theatre Company for the year ended 31 July 2024.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Ian Wright Chartered Accountant Sefton Council for Voluntary Service Burlington House Crosby Road North Waterloo Liverpool L22 0LG 29 May 2025
Page 2
Maghull Musical Theatre Company Statement of Financial Activities
for the year ended 31 July 2024
| Notes Income and endowments from: Donations and legacies 3 Charitable activities 4 Other trading activities 5 Investments 6 Total Expenditure on: Raising funds 7 Charitable activities 8 Total Net gains on investments Net income 9 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Total funds | Total funds | |
|---|---|---|---|---|
| 2024 | 2024 | 2023 | ||
| £ | £ | £ | ||
| 9,542 | 9,542 | 3,668 | ||
| 58,868 | 58,868 | 55,043 | ||
| 1,525 | 1,525 | 3,109 | ||
| 243 | 243 | 82 | ||
| 70,178 | 70,178 | 61,902 | ||
| 560 | 560 | 465 | ||
| 65,876 | 65,876 | 57,260 | ||
| 66,436 | 66,436 | 57,725 | ||
| - | - | - | ||
| 3,742 | 3,742 | 4,177 | ||
| - | - | - | ||
| 3,742 | 3,742 | 4,177 | ||
| 3,742 | 3,742 | 4,177 | ||
| 20,282 | 20,282 | 16,105 | ||
| 24,024 | 24,024 | 20,282 | ||
Page 3
Maghull Musical Theatre Company Balance Sheet
at 31 July 2024
| Charity No. 503479 Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors:Amount falling due within one year 13 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 15 Unrestricted funds 15 General funds Reserves 15 Total funds Approved by the trustees on 29 May 2025 |
2024 £ 860 860 2,143 26,638 28,781 (5,617) 23,164 24,024 24,024 24,024 24,024 24,024 24,024 |
2023 £ 1,034 |
|---|---|---|
| 1,034 136 23,817 |
||
| 23,953 (4,705) |
||
| 19,248 20,282 |
||
| 20,282 | ||
| 20,282 | ||
| 20,282 | ||
| 20,282 | ||
| 20,282 | ||
And signed on their behalf by:
C. Rimmer Trustee 29 May 2025
Page 4
Maghull Musical Theatre Company Notes to the Accounts
for the year ended 31 July 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
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Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
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Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
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Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
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Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
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Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
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Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
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Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 5
Maghull Musical Theatre Company Notes to the Accounts
Expenditure
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Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
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Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
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Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
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Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
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Other expenditure These are support costs not allocated to a particular activity.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 6
Maghull Musical Theatre Company Notes to the Accounts
2 Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Total Expenditure on: Raising funds Charitable activities Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies Subscriptions Donations |
Unrestricted £ 3,951 5,591 9,542 |
Unrestricted funds 2023 £ 3,668 55,043 3,109 82 61,902 465 57,260 57,725 4,177 4,177 4,177 16,105 20,282 Total 2024 £ 3,951 5,591 9,542 |
Total funds 2023 £ 3,668 55,043 3,109 82 |
|---|---|---|---|
| 61,902 465 57,260 |
|||
| 57,725 | |||
| 4,177 | |||
| 4,177 | |||
| 4,177 16,105 |
|||
| 20,282 | |||
| Total 2023 £ 2,906 762 |
|||
| 3,668 |
Page 7
Maghull Musical Theatre Company Notes to the Accounts
4 Income from charitable activities
| Guys and Dolls Jekyll and Hyde Calamity Jane The Wizard Of Oz Spamalot Gala Dinner Workshop T Shirts Race Night Key fobs and fridge magnets 50th Anniversary brochure Refreshments NODA Dinner 5 Income from other trading activities 100 Club Sponsored Walk Cockney Quiz Raffle 6 Income from investments Bank interest receivable |
Unrestricted £ - - 17 27,420 30,530 31 198 672 58,868 Unrestricted £ 1,525 - - - 1,525 Unrestricted £ 243 243 |
Total 2024 £ - - 17 27,420 30,530 - - 31 - - - 198 672 58,868 Total 2024 £ 1,525 - - - 1,525 Total 2024 £ 243 243 |
Total 2023 £ 100 24,439 25,128 - - 2,445 185 90 870 77 155 362 1,192 |
|---|---|---|---|
| 55,043 | |||
| Total 2023 £ 1,564 508 340 697 |
|||
| 3,109 | |||
| Total 2023 £ 82 |
|||
| 82 |
Page 8
Maghull Musical Theatre Company Notes to the Accounts
7 Expenditure on raising funds
| Fundraising trading costs 100 Club 8 Expenditure on charitable activities Expenditure on charitable activities Productions Support costs Depreciation Insurance Telephone Other administration costs 9 Net income before transfers This is stated after charging: Depreciation of owned fixed assets 10 Staff costs No employee received emoluments in excess of £60,000. 11 Tangible fixed assets Cost or revaluation At 1 August 2023 At 31 July 2024 Depreciation and impairment At 1 August 2023 Depreciation charge for the year At 31 July 2024 Net book values At 31 July 2024 At 31 July 2023 |
Unrestricted £ 560 560 Unrestricted £ 63,012 174 938 154 1,598 65,876 2024 £ 174 £ 248 248 62 47 109 139 186 |
Total 2024 £ 560 560 Total 2024 £ 63,012 174 938 154 1,598 65,876 £ 2,866 2,866 2,018 127 2,145 721 848 |
Total 2023 £ 465 |
|---|---|---|---|
| 465 | |||
| Total 2023 £ 55,357 212 1,006 192 493 |
|||
| 57,260 | |||
| 2023 £ 212 £ 3,114 |
|||
| 3,114 | |||
| 2,080 174 |
|||
| 2,254 | |||
| 860 | |||
| 1,034 |
Page 9
Maghull Musical Theatre Company Notes to the Accounts
12 Debtors
| 2024 £ Other debtors 136 Prepayments and accrued income 2,007 2,143 13 Creditors: amounts falling due within one year 2024 £ Trade creditors - Other creditors 3,592 Accruals 187 Deferred income 1,838 5,617 14 Deferred Income Movement of the deferred income shown in_Creditors: amounts falling due within one year_ 2024 £ Deferred in current year 1,837 At 31 July 1,837 Ticket sales monies received in advance |
2024 £ 136 2,007 2,143 2024 £ - 3,592 |
2023 £ 136 - |
|---|---|---|
| 136 | ||
| 2023 £ 927 3,592 |
||
| 187 | 186 | |
| 1,838 | - | |
| 4,705 | ||
| 2023 £ - |
||
| - | ||
15 Movement in funds
| Restricted funds: Unrestricted funds: General funds Total funds 16 Analysis of net assets between funds Fixed assets Net current assets |
At 1 August 2023 20,282 20,282 |
Incoming resources (including other gains/losses ) £ 70,178 70,178 |
Resources expended £ (66,436) (66,436) Unrestricted funds £ 860 23,164 24,024 |
At 31 July 2024 £ 24,024 |
|---|---|---|---|---|
| 24,024 | ||||
| Total £ 860 23,164 |
||||
| 24,024 |
Page 10
Maghull Musical Theatre Company Notes to the Accounts
17 Reconciliation of net debt
| Cash and cash equivalents Net debt |
At 1 August 2023 £ |
Cash flows £ |
At 31 July 2024 £ |
|---|---|---|---|
| 23,817 | 2,821 | 26,638 | |
| 23,817 23,817 |
2,821 2,821 |
26,638 | |
| 26,638 |
Page 11
Maghull Muslcal Theatre Company Independent Examiners Report Independent Examlner's Report to the trustees of Ma8hull Muslcal Theatre Company I report to the trustees on my examination of the financial statements of Maghull Musical Theatre Company for the year ended 31 July 2024. Responsibillties and basls of report As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 {'the Act'}. I report in respect of my examination of the charlty's financlal statements carried out under section 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. Independent examiner's statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: the accounting records were not kept in respect of the charity as required by section 130 of the Art; or the financial statements do not accord with those remrds; or the financial statements do not comply with the applicable requirements concernin8 the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the financial statements to be reached. lan Wright Chartered Accountant Sefton Council for Voluntary Seriice Burlington House Crosby Road North Waterloo Liverpool L22 OLG 29 May 2025 Page 2