2025-04-05-accounts

Charity registration number 503439

BROMSGROVE ROTARY CLUB CHARITABLE TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2025

BROMSGROVE ROTARY CLUB CHARITABLE TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Sc	Sc	Sc
Trustees	MrAG Docherty
	MrARampal (President)
	Mrs C Spencer
	Mr F Sharif
	Ms E Evans	(Appointed 1 July2024)
Charity number	503439
Principal address	c/o Maekong Thai Restaurant
	12 Worcester Road
	Bromsgrove
	Worcestershire
	B61 7AE
Independent examiner	Ormerod Rutter Limited
	The Oakley
	Kidderminster Road
	Droitwich
	Worcestershire
	WR9 9AY
Bankers	Unity Trust Bank plc
	Four Brindley Place
	Birmingham
	B1 2JB
Investment advisors	EFG HarrisAllday
	Church Mews
	Main Road
	Ombersley
	Droitwich
	WR9OEW

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

CONTENTS

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

TRUSTEES' REPORT

FOR THE YEAR ENDED 5 APRIL 2025

The Trustees present their annual report and financial statements for the year ended 5 April 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

These financial statements comprise the results of the Bromsgrove Rotary Club Charitable Trust including the results of its linked charity, The Len Giles Trust.

Objectives and activities

The Rotary Club of Bromsgrove is a constituent Club of Rotary International Great Britain and Ireland, and exists to support worthwhile causes in its local community and further afield, including communities in need abroad. During the year, the Club has continued to support projects which aid the learning and development of young people and those which support the elderly. We have supported both North and South Bromsgrove High Schools. We have continued to donate food banks in Bromsgrove, due to the effect of Covid-19. Projects abroad have included donations to the work of Aquabox and Shelterbox, which we hope to continue in the coming year. We have supported Ukrainian refugees, helping to welcome them into the community, setting them up with necessities and donating. We have also donated to Turkey after the effects of the earthquake.

The Len Giles Charitable Trust is a linked charity which works solely for the benefit of those who live within the area managed by Bromsgrove District Council. Its charitable purposes include: the relief of the elderly and those living in poverty or with disability or illness; educational purposes; religious purposes; other beneficial public purposes; and supporting the work of recreational charities.

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or “aims” that are for the public benefit. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

Financial review

The charity has continued to make grants available to a variety of organisations and individuals throughout the year. Some of these were paid from within the Len Giles Trust as illustrated within the financial statements.

Reserves policy

The charity does not have a specific reserves policy but has very little committed expenditure and is mindful of ensuring that reserves are adequate to cover such costs.

Grants are paid to qualifying causes based on the availability of suitable reserves.

Risk policy

The Trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

Structure, governance and management

The charity is a company limited by guarantee created by a deed of declaration dated 18 April 1966.

The charity holds its charter within Rotary International in Great Britain and Ireland (RIBI) and complies with the guidelines set out therein.

The Constitution of RIBI (Article 5, Section D) provides that every club in the Area (Great Britain, Ireland, the Channel Islands and the Isle of Man) is bound in all things, not contrary to law, by the Constitution and the By-Laws of the Association and shall observe the provisions thereof. Clubs are also bound by the general law of the jurisdiction within which that club is located.

The charity has adopted the suggested policy documents produced by RIBI being:. Equality and Diversity Policy , Health and Safety Policy Statement . Safeguarding (Children and Vulnerable Adults) Policy . RI General Data Protection Policy Notice

The Trustees who served during the year and up to the date of signature of the financial statements were: Mr AG Docherty

Mr A Rampal Mrs C Spencer Mrs L Beale (Resigned 30 June 2025) Mr F Sharif (President) Ms E Evans (Appointed 1 July 2024)

Recruitment and appointment of trustees

Trustees are reconfirmed in their appointment at a meeting held annually. It is the case that Club's President, Immediate Past President, Treasurer and Secretary are Trustees. A Trustee is also appointed by virtue of their status as Immediate Past President. Other Trustees may be appointed within our discretion.

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable flaw and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

TRUSTEES’ REPORT (CONTINUED)

FOR THE YEAR ENDED 5 APRIL 2025

The Trustees’ report was approved by the Board of Trustees.

MrA Rampal Trustee Date: sa ia

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BROMSGROVE ROTARY CLUB CHARITABLE TRUST ee | report to the Trustees on my examination of the financial statements of Bromsgrove Rotary Club Charitable Trust (the charity) for the year ended 5 April 2025.

Responsibilities and basis of report

As the Trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

| report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or

• 2 the financial statements do not accord with those records; or 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Tony Archer

Ormerod Rutter Limited

The Oakley

Kidderminster Road Droitwich Worcestershire WR9 9AY

Dated: ..0.9/2i/toze

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2025

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		Unrestricted	Restricted	Total	Unrestricted	Restricted	Total
		funds	funds		funds	funds
			Len Giles			Len Giles
			Trust			Trust
		2025	2025	2025	2024	2024	2024
	Notes	£	£	£	£	£	£
Income and endowments from:
Donations and legacies Investments	3 4	2,690 -	- 24,838	2,690 24,838	2,949 -	- 24,678	2,949 24,678
Other income	§	-	-	-	1,905	-	4,905
Totalincome		2,690	24,838	27,528	4,854	24,678	29,532
Expenditure on:
Raising funds	6	-	§,392	5,392	-	5,114	5,114
Charitable activities	7	2,516	6,400	8,916	4,433	12,501	16,934
Total resources
expended		2,516	11,792	14,308	4,433	17,615	22,048
Net gains/(losses) on
investments		-	(6,315)	(6,315)	-	(43,288)	(43,288)
Netmovement in funds		174	6,731	6,905	421	(36,225)	(35,804)
Fund balances at 6 April
2024		3,584	651,999	655,583	3,163	688,224	691,387
Fund balances at §
April2025		3,758	658,730	662,488	3,584	651,999	655,583

The statement of financial activities includes all gains and losses recognised in the year.

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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“i. Total assets less current abilities. 662,488 655,583
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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2025

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• 1 Accounting policies

Charity information

Bromsgrove Rotary Club Charitable Trust is an unincorporated charity registered with the charity commission for England and Wales. The principal address is Rotary Club of Bromsgrove, c/o Maekong Thai Restaurant, 12 Worcester Road, Bromsgrove, B61 7AE.

1.1. Accounting convention The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include investments at fair value. The principal accounting policies adopted are set out below.

• 1.2 Going concern

• At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

• 1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

The Len Giles Trust is a linked charity. Its funds have been separately disclosed in accordance with the SORP and will be used for the purposes set out within the Trust.

Restricted funds are subject to specific conditions by donors or gtantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

• 1.4 Incoming resources Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

• 1 Accounting policies

(Continued)

1.5 Resources expended

• Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

• 1.6 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

• 1.7. Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

• 1.8 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financia! instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

• 1.9 Grants payable

Grants payable are made to third parties in furtherance of the charity's objects. Single or multi-year grants are accounted for when either the recipient has a reasonable expectation that they will receive a grant and the trustees have agreed to pay the grant without condition, or the recipient has a reasonable expectation that they will receive a grant and that any condition attaching to the grant is outside of the control of the charity.

Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.

2 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

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• 3 Donations and legacies

			Unrestricted	Restricted	Total	Total
			funds	funds	2025	2024
				Len Giles
				Trust
			£	£	£	£
Subscriptions	and	donations	2,690	-	2,690	2,949
			2,690	-	2,690	2,949

• 4 Investments

		Restricted	Restricted
		funds	funds
		Len Giles	Len Giles
		Trust	Trust
		2025	2024
		£	£
Income	from listed investments	20,005	21,679
Interest	received	4,833	2,999
		24,838	24,678

• 5 Other income

			Unrestricted	Unrestricted
			funds	funds
			2025	2024
			£	£
Members	events	income	-	1,905

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

6 Raising funds

		Restricted	—_Restricted
		funds	funds
		Len Giles	Len Giles
		Trust	Trust
		2025	2024
		£	£
	Investment management fees	5,392	5,114
7	Expenditure on charitable activities
		Total	Total
		2025	2024
		£	£
	Direct costs
	Grant funding of activities (see note 9)	4,593	10,384
	Share ofsupportand governance costs {see note 10)
	Support	1,647	3,856
	Governance	2,676	2,694
		8,916	16,934
	Analysis by fund
	Unrestricted funds	2,516	4,433
	Restricted funds - Len Giles Trust	6,400	12,501
		8,916	16,934

8 Description of charitable activities

The main charitable activity of the organisation is the provision of grants to both organisations and individuals for the promotion of the welfare of the inhabitants of the District Council of Bromsgrove.

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

9 Grants payable

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|||||||| |---|---|---|---|---|---|---| |2025|2024| |£|£| |Grants|to|institutions:| |Age|UK|300|300| |Ukraine|Aid|300|-| |Allanton|Peace|412|-| |Friends|of St Johns|2,500|-| |Rotary|District|(515)|785| |Girlguiding|-|250| |North|Worcestershire|-|Food|Bank|-|2,400| |Bromsgrove|Youth|-|500| |Sensory|Garden|-|2,400| |Bromsgrove|Regeneration|-|500| |Kids|Cancer|Charity|-|1,000| |South|Bromsgrove|1,571|-| |New|Starts|-|400| |Catshill|Baptist|Church|-|400| |Worcs|Co|Council|-|100| |Bromsgrove|Society|25|-| |4,593|9,035| |Grants|to|individuals|-|1,349| |4,593|10,384| |10|Support|costs|allocated|to|activities| |2025|2024| |£|£| |Subscriptions|1,254|1,362| |Service|charges|-|72| |Meeting|costs|-|420| |Members|event|250|1,905| |Bank|fees|143|97| |Governance|costs|2,676|2,694| |4,323|6,550| |Analysed|between:| |Total|4,323|6,550|

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

11. Independent examination

The analysis ofindependent examination fees is as follows:
	2025	2024
	£	£
Independentexaminationfee	2,676	2,694

12 Trustees

There were no trustees’ remuneration of other benefits for the year ended 5th April 2025 nor for the year ended 5th April 2024.

During the year no trustees were reimbursed expenses (2024- Enil).

13 Employees

There were no employees during the year (2024 - none).

14 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

15 Fixed asset investments

			Unlisted
			investments
			£
	Cost or valuation
	At 6 April 2024		633,434
	Additions		39,570
	Valuation changes		(34,116)
	Disposals		(17,675)
	At 5 April 2025		621,213
	Carrying amount
	At 05 April 2025		621,213
	At 05April 2024		633,434
16	Debtors
		2025	2024
	Amounts falling due within one year:	£	£
	Prepaymentsandaccruedincome	196	259

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

17 Creditors: amounts falling due within one year

				2025	2024
				£	£
Accruals	and	deferred	income	2,640	2,484

18 Restricted funds - Len Giles Trust

These are restricted funds which are material to the charity's activities.

		At6April	Incoming	Resources	Gains and	At 5April
		2024	resources	expended	losses	2025
		£	£	£	£	£
		651,999	24,838	(11,792)	(6,315)	658,730
Previous	year:	At6April	Incoming	Resources	Gains and	At5April
		2023	resources	expended	losses	2024
		£	£	£	£	£
		688,224	24,678	(17,615)	(43,288)	651,999

19 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

	At 6 April	Incoming	Resources	At 5 April
	2024	resources	expended	2025
	£	£	£	£
General funds	3,584	2,690	(2,516)	3,758
Previous year:	At6 April	Incoming	Resources	At§ April
	2023	resources	expended	2024
	£	£	£	£
Generalfunds	3,163	4,854	(4,433)	3,584

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

20 ~=Analysis of net assets between funds

	Unrestricted	Restricted	Total
	funds	funds
		Len Giles
		Trust
	2025	2025	2025
	£	£	£
At 5 April 2025:
Investments	-	621,213	621,213
Current assets/(liabilities)	3,758	37,517	41,275
	3,758	658,730	662,488
	Unrestricted	Restricted	Total
	funds	funds
		Len Giles
		Trust
	2024	2024	2024
	£	£	£
At5 April 2024:
Investments	(18,565}	651,999	633,434
Current assets/(liabilities)	22,149	-	22,149
	3,584	651,999	655,583

21. ~~‘ Related party transactions

There were no disclosable related party transactions during the year (2024 - none).

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BROMSGROVE ROTARY CLUB CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2025

22 Len Giles Trust

The Len Giles Trust is a linked charity which is unincorporated. In accordance with the Statement of Recommended Practice : Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), branch accounting has been applied.

The results of the Len Giles Trust have been incorporated into the results of the charity in accordance with the appropriate guidance but have been analysed separately on the Statement of Financial Activity as a material fund.

The Balance Sheet of the Len Giles Trust is as follows:-

	2025	2024
	£	£
Fixed assets
Investments	621,213	633,434
Current assets
Debtors	-	-
Cash at bank and in hand	39,330	20,473
	39,330	20,473
Creditors: amounts falling due within one year	(1,813)	(1,908)
Net current assets	37,517	18,565
Total assets less current liabilities	658,730	651,999
Funds
LenGilesTrustrestrictedfund	658,730	651,999

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