## **Penarth and District Scout Council Annual General Meet ng 24th October, 2022 Minutes**
## **(1)Apologies for Absence.**
M.Wookey
## **(2)Welcome.**
The District Secretary and the Area Commissioner welcomed those present. The Area Commissioner advised that Paul Casey had been appointed as District Chairman. The post of District Commissioner remained vacant
The District Secretary had decided to step down and the meeting conveyed their thanks for his service.
## **(3)To Consider Nominaton to the Post of District Chairman.**
Paul Casey was nominated, accepted and agreed.
## **(4)To Approve the Minutes of the Annual General Meetng held on 11 October 2021.**
The Minutes of the Annual General Meeting were approved as a true record.
## **(5)To Consider Maters Arising from the Minutes of the Annual General Meetng held on 11 October 2021.**
It was agreed that there were no matters arising from the Minutes.
## **(6)To Consider the Report of the Area Commissioner.**
In the absence of a District Commissioner the Area Commissioner reported on matters relating to the District.
## **(7)To Consider the Annual Financial Report and Statement.**
The District Treasurer outlined the financial documentation circulated. The report was noted.
## **(8)To Consider the Electon of District Ofcers.**
There were no nominations District Secretary and Clare Nelson as District Treasurer. No other nominations were received. The nominations were approved.
## **(9)To Consider the Electon of Members of the District Executve.**
It was noted that Dawn Power and Ian Barlow had stood down from the District Executive. Both were thanked for their extensive hard work. It was further noted that no nominations for appointment to the District Executive had been received.
## **(10)To Consider the Nominatons of the District Commissioner to the Executve Commitee.**
It was noted that the position of District Commissioner remained vacant.
## **(11)To Consider the Appointment of Auditors.**
It was agreed that the matter be further considered by the District Executive.
## **(12)Closing Remarks.**
The Area Commissioner stressed the need to fill the District Commissioner position as quickly as possible. It was noted that Scout Post would not operate again.
## **Penarth and District Accounts 1[st] January 2022-31[st] December 2022**
## **Overview of District Accounts**
|**Account**|**Opening**|**Income**|**Expenditure**|**Balance at**|
|---|---|---|---|---|
||**Balance as of**|**(£)**|**(£)**|**31/12/2022**|
||**01/01/2022**|||**(£)**|
||**(£)**||||
|General Penarth District Scout Council (741)|5,968.78|31,503.57|34,873.51|2,598.84|
|PADSAC|||||
|(Penarth and District Scouting Activity Centre)|||||
|(431)|1,879.24|13,624.30|11,509.57|3,993.97|
|Shop (489)|7,814.35|8,467.67|11,919.22|4,362.80|
|**Total**|**15,662.37**|**53,595.54**|
**58,302.30**|**10,955.61**|
## **Overview of (Les Pugh) Explorers Accounts**
|**Account**|**Opening**|**Income**|**Expenditure**|**Balance at**|
|---|---|---|---|---|
||**Balance as of**|**(£)**|**(£)**|**31/12/2022**|
||**01/01/2022**|||**(£)**|
||**(£)**||||
|Les Pugh (628)|437.98|3,587.00|1,301.02|2,723.96|
|Minibus & Van (953)|108.22|1,095.90|306.25|897.87|
|Summer Camp (804)|605.19|3,070.00|1,397.00|2,278.19|
|**Total**|**1,151.39**|**7,752.90**|**3,004.27**|**5,900.02**|
## **Overall Summary**
|**Account**|**Opening**|**Income**|**Expenditure**|**Balance at**|
|---|---|---|---|---|
||**Balance as of**|**(£)**|**(£)**|**31/12/2022**|
||**01/01/2022**|||**(£)**|
||**(£)**||||
|**Penarth and District**|15,662.37|53,595.54|
58,302.30|10,955.61|
|**(Les Pugh) Explorers**|1,151.39|7,752.90|3,004.27|5,900.02|
||||||
|**Total**|**16,813.76**|**61,348.44**|**61,306.57**|**16,855.63**|
## **General Penarth District Scout Council Account**
Highest income from District Beaver, Cub and Scout packs as pay for Census as a District followed by transfer of £7,814.35 from Shop account following closure.
Main income and expenditure related to activities namely: All Wales Scout Camp, District Cub Camp, Cub and Beaver Badge Days and Cub Challenge.
|**Summary of highest Expenditure**|**(£)**|
|---|---|
|Census|22,569.30|
1
|Bell Boat Storage (Taylor Made Marine)|1,850.00|
|---|---|
|Up & Under Outdoors Invoice|1,292.84|
|Loan Repayment to Area Scouts|1,000.00|
## **PADSAC Account**
Regular income received from the following groups: Monkey Music, Little Fizz, Ciara Oliva Pilates, Penarth Under 5s.
## One off income received from the following:
|
**Summary of Income**|**(£)**|
|---|---|
|Vale of Glamorgan Grant|2,000.00|
|Local Giving Grant|500.00|
|Vale of Glamorgan for hire for polling station|350.00|
|**Summary of Expenditure**|**(£)**|
|---|---|
|Swalec Gas|1,409.00|
|Swalec Electricity|1,212.00|
|Redland Property Roof repair|1,200.00|
|TW Boagey building works|773.35|
|TalkTalk|154.00|
|Waverley Fire & Security|291.06|
All the utility company costs increased in year.
PADSAC Buildings and contents insurance of £3068.89 paid for from Shop account.
## **Shop account**
Although the plan was to close this account at the beginning of the year with the opening balance of £7814.35 transferred to the General account in January, cheques received relating to various payments were paid into this account in error. The account was properly shut down the following year.
## **Minibus/Van Account**
Minimal income and expenditure appropriately aligned to this account and funded from other accounts i.e.
- Minibus tax paid for from Les Pugh 628 account
- Works required on the minibus costing £208.68 were paid from the PADSAC account.
## **(Les Pugh Own) Explorers: 804 Summer Camp and 628 General accounts**
Majority of income related to subs and summer camp payments and cover summer camp expenditure.
2
**LT700006 - Independent Examiner's Report to the Trustees (January 2024)**
## England & Wales
**Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year**
## **Independent examiner’s report to the trustees of Penarth and District Scout Council**
I report to the trustees on my examination of the accounts of the Penarth and District Scout Council for the year ended 31[st] December 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Penarth and District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Penarth and District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Penarth and District Scout Council as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Peter Chapman ACMA CGMA
Relevant professional qualification or membership of professional bodies (if any): Chartered Management Accountant
Address: 31 Coleridge Avenue, Penarth, CF64 2SQ
Date: 13 March 2026