“a | | | | | ## Trustees’ ' Annual Report **----- Start of picture text -----**
For the period
From (start date) 0 [5 Jo [+ [2 [4 htoenddate ola [ojlz | s _|
Section A Reference and administration details
Charity name 1st Overton-on-Dee Scout Group
Registered charity number (if any) ekex. Frby
Wrexham Road
Overton on Dee, Wrexham
Names of the charity trustees who manage the charity
(These will be published in the annual-report of the charity and the Charity Register if reporting fora Registered Chanity with a charity regulator)
Trustee Name Office (if any) Dates ected No!
for whole year
1 Group LeadVolunteer[|
23] DavidHuytonJennie Lloyd |[Treasurer—Chair_—S ||
4 LV(Beavers) [|
5| Anthony (Tiger) Grice Section Volunteer-| i
6] JennyLloyd | —sParent =|
7 Parent/SectionHelper|
8} EthanKing| Dist. YouthLeadVol.[|
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Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type ofadvisor [Name
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1 LT700001 (14 September 2024) Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's/District's/Area's/County's (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout (e.g. trust deed, constitution) Association. How the charity is constituted The Group/District/Area/County (delete as appropriate) is a trust established under its rules which are common to all (e.g. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; The Trustee Board consists of the Chair, Treasurer and 6 b) trustee’ consideration of major risks Trustees (including 2 Ex Officio Trustees, and 2 co-opted and the systems and procedures to Trustees). Many decisions are discussed and agreed by mana majority vote online and meets as necessary (approx every 4 pe ham months) Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills 2 LT700001 (14 September 2024) **----- Start of picture text -----**
||||||||||| |---|---|---|---|---|---|---|---|---|---| |7|Section B|Structure, governance and management (continued)| |Risk and|Intemal|Control| |The Group Trustee|Board has|identified the|major|risks to| |Which they believe the Group|is exposed, these have been| |reviewed and systems|have|been|established to|mitigate| |against them.|The|main|areas|of concern|that have been| |identified|are:| |Damage|to|the|building,|property and|equipment. The Group| |would|request the use|of buildings,|property|and|equipment| |from neighbouring|organisations|such|as|the|Overton|village| |hall|and|other Scout Groups.|The Group|has|sufficient| |buildings|and|contents|insurance|in|place|to|mitigate|against| |permanent|loss.| |Injury to|leaders,|helpers,|supporters|and|members.|The| |Group through|the|capitation|fees|contributes|to the|Scout| |Associations|national|accident|insurance|policy.|Risk| |Assessments|are|undertaken|before|all|activities.| |Reduced income from|fund|raising.|The|Group|is|primarily| |reliant|upon|income|from|subscriptions|and|fundraising. The| |group|does|hold|a|reserve to ensure the|continuity of| |activities|should|there be|a|major|reduction|in|income.|The| |Board|could|raise the value|of subscriptions|to|increase|the| |income|to|the|group on|an|ongoing|basis,|either temporarily| |or|permanently.| |Reduction|or|loss|of leaders.|The group|is|totally|reliant|upon| |volunteers|to|run|and-administer|the|activities|of the|group.|If| |there was|a|reduction|in|the|number|of leaders|to|an| |unacceptable|level|in|a|particular|section|or the|group|as|a| |whole|then|there|would|have to|be|a|contraction,| |consolidation|or|closure|of a|section.|In|the|worst|case| |scenario|the|complete|closure|of the|Group.| |Reduction|or|loss|of members.|The|Group|provides|activities| |for|all|young|people|aged|4 to'14.|If there was|a|reduction|in| |membership|in'a|particular|section|or the|group|as whole| |then|there would|have|to|be|a|contraction,|consolidation|or| |closure|of a|section.|In|the|worst|case|scenario|the|complete| |closure|of the|Group.| **----- End of picture text -----**
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|||||||||| |---|---|---|---|---|---|---|---|---| |Risk|and|Internal|Control| |The|group|has|in|place|systems|of internal-controls|that are| |designed|to|provide|reasonable|assurance|against|material| |mismanagement|or|loss, these include|2 signatories|for|all| |.|payments|and|a|comprehensive|insurance|policies|to|ensure| |that|insurable|risks|are|covered.| **----- End of picture text -----**
3 LT700001 (14 September 2024) OA |Section C|Section C|Objectives and activities| |---|---|---| |Summaryoftheobjectsofthecharity set
out in its governing document||ThePurposeofScouting
|Scouting existsto activelyengageandsupportyoungpeople
in their personal development,| |||empowering them tomakea positive contribution to society.| |||TheValues ofScouting| |||As Scouts we are guided by these values:| |||Integrity -We actwith integrity; we are honest, trustworthy| |||and loyal.| |||Respect -Wehave self-respect and respect for others.| |||Care -We support others andtake care ofthe world in| |||which we live.| |||Belief -We explore our faiths, beliefs and attitudes.| |||Co-operation -Wemakea positive difference;we co-| |||operate with others and make friends.| |||The Scout Method| |||Scoutingtakes placewhen young people, in partnership with| |||adults,work togetherbased on the| |||values ofScouting and:| |||- enjoywhattheyare doing and have fun| |||-take part in activities indoorsand outdoors| |||- learn by doing| |||-share in spiritual reflection| |||- take responsibility and make choices| |||- undertake newand challenging activities| |||- make and live bytheir Promise.| |Summaryofthe
totheseobjects|main activities in relation|Duetotheexcellentworkofour Treasurerwehave
—
managedtogetGiftAidsortedandawarded £10k, this
significantamount ofmoneyhas mentwe don'tneed to
increasesubsand inturn helping families with the rising cost| |||ofthings.Wehave alsohadanumberofdonations again
helpingto keep costsdown, but atthesametime allowingus| |||as a group to keep running and offering adventurous| |Public benefitstatement||TheGroupmeetstheCharityCommission's public benefit
criteria under boththeadvancement ofeducation and the| |||advancement ofcitizenship or communitydevelopment| |||headings.| |Summary ofthe main achievements of||| ||the charity during the year|| |||-Overthepast 12 Months from Aprilto April, Overton has| |||openedup a Squirrel Drey,wherewehave 18 regular| |||Squirrels attending, this brings Overton to 88youngpeople| |||and a further50 on thewaiting list.We nowhaveabout6| |||regularYL , InAugustthisyear 6 ofourScoutsand4 ofour| |||leaders attended an international trip to Switzerlandwhere| |||wevisitedtheIntemationalScoutHQ.| 4 LT700001 (14 September 2024) |Section E
Financial Review| |---| |:
Briefstatementofthe charity's policyon
|Reserves Policy| |reserves
TheGroup's policyon reserves isto hold sufficient
resources to continue the charitable activities ofthe group| |should income and fundraising activities fall short. The| |,
GroupTrusteeBoardconsidersthatthegroupshouldholda| |sum equivalentto 12 months running costs plus50% of
:| |capitation, circa £5,000| |Quantifyand explain any designations
[There are nodesignated or restricted funds| |Details ofanyfunds materiallyin deficit
(circumstances plus steps to eliminate)| |Furtherfinancial reviewdetails (optional information)
.| |Youmaychooseto include additional|Investment Policy
information,whererelevant,about:|TheGroupdoesnothavesufficientfundstoinvestinlonger
*the charity'sprincipal sources offunds|term investments.TheGroup hastherefore adopted a risk
(including anyfundraising);|aversestrategy tothe investmentofits funds. Allfunds are
held in cash using onlymainstream banks or building| |societies.| |Treasurerhas investigatedthe possibilities oftransferring| |some moneys intosavings accounts, butfound thiswas not| |practical atthistime.| |+howexpenditure hassupported the key|During2024/5thetrustees have continued tohave a
objectives ofthe charity;|cautious approach toexpenditure, however, given the
continuedsuccess andgrowth ofthe group, plans have| |been madetospend a considerableamount on| |refreshing/increasing ourcamping equipmentstockand
renovatingthe main hall. These plans will be enacted inthe| |2025/6 year. Thetrustees are also considering the| |possibilities of a complete refresh ofthe kitchen with aview| |to increasing incomefrom occasional lettings.| |Section F
Other Optional Information| |Plans forfutureperiods (details ofany
_|Renovation ofmain hall, refresh ofcamping equipmentand
significantactivities plannedtoachieve
potential refurbofthe kitchen| |them)| |Thetrustees declarethattheyhaveapprovedthetrustees’ reportabove| |Signed on behalfofthe charity'strustees
simatwets) [Ld| |Fullname(s)
David Huyton
MarkSayer| |Position (eg Secretary, Chair)
ChairofTrustees
Group LeadVolunteer| |Date
|2]9
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