## **11th Nuneaton (Weddington) Scout Group Minutes of Annual General Meeting 2022-2023 held on 22[nd] July 2023** 

## **Attendance** 

- Chris Cottrell (GSL) Anne Tallentire (Secretary),Tom Ind (SL/ADC Scouts), Doug and Myra Shorter (Committee and Active Support), Carol Cottrell (Comm), Donna Watkins (Parent), Aston Watkins (Comm), Bob Sambrook (Cubs), Carol Ball (Cubs), Chris Ball, Karen Miller (Beavers), Carl Miller (Treasurer), Sandra Parker (Comm), Paul Wakeley (County Commissioner), Steven Haynes (District Commissioner), Jonathan Miller, Phil A, Iona B, Wendy Neale (Parent), Danny Neale, Charlotte Horton (Parent), Andy Horton (Scout), Rob Horton (Parent), Donna Bull (Cubs), Jack-James Bull (Cub), Andrew Shorter, Dan Showler (Beavers), Beth Showler (Beavers), Helen Cross (Cubs/Comm) 

## **Apologies** 

- Tim Deakin, Gas Cotterill, Jenny Cotterill, Tony Frearson, Ryan Wilson, Helen RowlsonWilson, Cara Cramp 

## **Minutes** 

- The minutes from the previous meeting were approved.  Proposed by Helen Cross, seconded by Sandra Parker. 

## **Scout Group Governance** 

- The Transition from Executive Committee to Board of Trustees has been agreed by 11[th] Nuneaton Committee.  The decision has been made to adopt the formal constitution as written in POR.  Our financial year runs 1[st] April to 31[st] March.  We have at least 6 board members with a minimum of 4 required to enable decisions to be made.  Approved by Tom Ind, seconded by Doug Shorter. 

## **Treasurer’s Report** 

- We have a very healthy bank balance and we need ideas on how to spend the funds in the best way to improve our facilities and support our sections. 

11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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## **Scouting Report** 


11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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- All sections have worked very hard and had some very successful events.  There is a definite food theme. 

- We always need more volunteers to help run sections, join in events and take part in camps. 



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11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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## **Census** 



- Cubs numbers are very high at the moment but some of these will be moving on to Scouts in the next few months. 

## **Election of Officers and Committee** 

- GSL’s nomination for position of Group Chair is Andrew Shorter, this was approved by Jonathan Miller. 

- Anne Tallentire (Secretary) was proposed by Karen Miller and seconded by Doug Shorter to continue in her current role. 

- Carl Miller (Treasurer) was proposed by Karen Miller and seconded by Bob Sambrook to continue in his current role. 

- Doug Shorter, Aston Watkins, Hassain Aziz were elected as Trustees. 

- Carol Cottrell, Sandra Parker, Helen Cross continue in their positions on the committee. 

- George Bachelor, the accountant, has agreed to be the group’s Auditor. 

## **Any Other Business** 

- Long Service Awards: 

   - Joe Cooksey, Jacque Smith, Rob Tambini – 5 Years 

   - Tony Frearson, Carol Ball – 40 Years 

- Congratulations to Doug Shorter for his British Empire Medal 

- Finlay and Ted are on their way to Jamboree 

- Welcome to new volunteers Beth, Donna, Harry, Hannah, Lindsey, Angel and Georgia 

- Thank you to every Volunteer that makes it all possible. 

- Our thoughts and best wishes go out to Rosie who is currently battling cancer. 

## **Comments from County Commissioner Paul Wakeley** 

- What a fantastic year, lots of skills involved in the adventures and it is great to see such teamwork. 

- On behalf of Warwickshire Scout Council, thank you to all the volunteers, leaders, parents and young people who get involved. 

- The challenge for all is to consider opening a Squirrels section to get 4 to 6 year olds into Scouting. 

11[th] Nuneaton (Weddington) Scout Group AGM Minutes 22.07.2023 

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Independent Examinerfs Report to tha Trustees of tho
11th Nuneaton (Weddin9.ton)........................
SCOUT GROUPIDISTRIcTIC￿NTyl
REAS
OUT COUNCIL
I report on th8 o¢¢ounts ofthe GrwplDlstrfdJCountylArea forthe year end8d ......... .................... ...............
whiL* comprise th? Statement of Flnandal A¢tfvlll•$. the 8alance Sheat And r8191gd note8 set out on pages.........
Thls r¢port18 made sclaly to the Irustees in acccffdancE ￿th Secuon 145 of the Chariles Act 2011. My work has
b88n undertaken so that I might $tate lo the charity's Irust8e$ Ihose matters l arn requN8d to stale lo them in an
Independent Examinerfs report and for no other Pu￿0$e. To the fullest extent pe￿￿lted by law, I do not accept or
assume responsibility to anycfie other than the charity and the chartty's trustees for my exambnation work.
Ro8pedv¢ rMpon8lblllll¢s of Trustws and Exomln•r
The Group'slDislricfs trus18es are responsible for the preparation of tho accounts. Thgy considw that an Budlt is
not wuir&J for thls year lundèr S￿tion 144 of Ihe Charlties Act 2011 Ilhe Charitws A¢tll 8nd that an irKl8pendenl
oxamination b n8¢d¢d.
It 1$ my r8sponBlbllity to:
Examlna th• a￿)Unts lund8r 145 oftho Charfles Adl;
To follow the procedures lald th)vm i) the General tXroclon$ giva) by the Ctharfty Commis¥ioner8 lundor
Serbon 14515Xbl of th* Ch¥rrLiès Act); and
To State whether particulor mattars have come to my attention.
8asls of Ind•p•ndent Examln•rfs r•wt
My examlnalon wa$ carried out In ￿)rdance ￿ Ihe General DIr￿ti￿S given by tho Chailty Ccffimiss*)ners. An
examination Indud•s ? review of th6 accwntirYJ r￿r￿S kept by the GroU￿Ois1n¢t and a comparlson of the
a￿￿Unts presenteL1 wllh those ￿rANd* It also Includès consideration ol ony unusual item5 or disdosures in th•
COLFnts, and seeklro explanaticfis from you as trustees conc￿1n9 any such matters. The procedures undert8k*)
¢*J not provide all the evideneè that would be r8quired In an 8udit. and consequenty no opinbn is given as to
whether the accoLmts present a Irue and fairf and the report Is Ilmiled to thoso mattern sel out in the ststem&nl
Indèpendent ExamlnoV$ •tatsm•nt
In c￿n￿￿On with my examinal¢)n. no matter has 0)m& to my attonthon I
1. which gives me reasonable cause to bellgvg that kn. any material respecL the roqutremenls
to kegp acccuntirYJ records in accordance wrth Sedon 130 d the Chgrtlle8 Act',and
to prepare accounts whl¢h with the accountirg r￿rdS and th• acc￿nting
uirements of the Charilbs A¢t have not been mèt
2. to whK*, kn my opl￿on. attentlon sh￿jId be drawn In orf8r to enable a proper under3tanding of the accounts to
. Please delets ths in rh8
rfthey do nol apply
Namo..
Qu8liffi¢8tion.'
Addr￿￿..
LT100006 (1st F•bruary 2017)