Scouts
1[st] Disley Scout Group Trustees’ Annual Report
For the period 01 Apr 2023 – 31 Mar 2024
Charity Name 1[st] Disley Scout Group
Charity Number 503379
Scout HQ Reg No. 10035777
Charity Address
Station Approach, Disley, Stockport SK12 2AE
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| Trustee Name ~~ee~~ |
Office (if any) ~~ee~~ |
Dates acted if not for whole year |
|---|---|---|
| Matthew Fox ~~ee~~ ~~ee~~ |
Chair ~~ee~~ ~~ee~~ |
|
| James Taylor ~~ee~~ ~~ee~~ |
Secretary ~~ee~~ ~~ee~~ |
From 17/09/23 |
| Natasha Fox ~~ee~~ ~~ee~~ |
Treasurer ~~ee~~ ~~ee~~ |
~~ee~~ |
| Carl Mitchell ~~ee~~ ~~ee~~ ~~ee~~ |
Acting Group Scout Leader ~~ee~~ ~~ee~~ ~~ee~~ |
~~ee~~ ~~ee~~ |
| Lisa Ashwood ~~ee~~ ~~ee~~ ~~ee~~ |
Explorer Leader ~~ee~~ ~~ee~~ ~~ee~~ |
~~ee~~ ~~ee~~ |
| Louise Dandy ~~ee~~ ~~ee~~ |
Cubs Leader ~~ee~~ ~~ee~~ ~~ee~~ |
From 01/09/23 ~~ee~~ |
| Grant Mitchell ~~ee~~ ~~ee~~ |
Scout Leader ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ |
~~ee~~ |
| Faye Ferri ~~es~~ |
Beaver Leader ~~ee~~ ~~es~~ ~~ee~~ ~~ee~~ |
From 17/09/23 ~~es~~ |
| Lucy Mitchell ~~es~~ |
Beaver Leader ~~ee~~ ~~es~~ ~~ee~~ ~~ee~~ |
~~es~~ |
| Rhiannon Adams ~~es~~ ~~ee~~ |
Beaver Leader ~~ee~~ ~~es~~ ~~ee~~ ~~ee~~ |
~~es~~ |
| Pete Lofthouse ~~es~~ ~~ee~~ ~~a~~ |
Trustee Board Member ~~ee~~ ~~es~~ ~~ee~~ ~~ee~~ |
~~es~~ |
| Chris Adams ~~ee~~ ~~a~~ |
Trustee Board Member ~~ee~~ ~~ee~~ |
|
| Tony Dean ~~ee~~ ~~a~~ |
Trustee Board Member ~~ee~~ ~~ee~~ |
From 17/09/23 |
| Gareth Roberts ~~aee~~ |
Trustee Board Member ~~ee~~ ~~ee~~ |
From 17/09/23 ~~ee~~ |
| Gavin Owen ~~ee~~ |
Secretary ~~ee~~ |
Until 17/09/23 ~~ee~~ |
| Pete Binns ~~ee~~ |
Explorer Leader ~~ee~~ |
Until 17/09/23 ~~ee~~ |
| AndyMacGilvery ~~re~~ |
TrusteeBoardMember ~~re~~ |
Until 17/09/23 ~~re~~ |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type ofadvisor | Name | Address |
|---|---|---|
| Legal | Rhodri McDonald | |
| Accounts(sign-off) | Nick Christodoulou |
Section B Structure, governance and management
(Description of the charity’s trusts)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Group consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 6 weeks.
Members of the Trustee Board complete 'Essential Information for Trustee Board' training within the first 5 months of joining the committee.
This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control
The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities
Summary of the objects of the charity’s trusts
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun
-
take part in activities indoors and outdoors
-
learn by doing
-
share in spiritual reflection
-
take responsibility and make choices
-
undertake new and challenging activities
-
make and live by their Promise.
Summary of the main activities in relation to these objects
Weekly Beaver, Cub, Scout and Explorer meetings where members enjoy various indoor and outdoor activities. All activities are designed to be inclusive to ensure individuals are not left out.
Badge activities encourage members to work hard and work together to achieve goals and earn rewards.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Fund raising event at the Disley Amalgamated (Bingo and Quiz) Secured funding from charitable sources Multiple camps including Drum Hill
Section E Financial Review
Brief statement of the charity’s policy on reserves
Reserves Policy
The trustees aim to hold sufficient funds in the Group's business current account and in the accounts allocated to each section of the Group to run regular activities and make regular payments without recourse to other funds. In addition, the trustees aim to maintain a long-term fund, with the intention of being able to pay for legal and professional fees associated with the purchase of a new building or a new site should this become necessary on the expiry of the Group's current lease.
The Group held reserves of approximately £44k against this at year end. This is maintained in case the scout hut requires replacing.
Section F Other Optional Information
Plans for future periods
Renovation of hut exterior to provide a safer and larger area for outdoor activities
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature | Matthew Fox |
|---|---|
| Full Name | Matthew Fox |
| Position | Chair |
| Date | 10/09/2024 |
Comments for Treasurers Report
Highlights:
Bank balance has increased by £4770. This includes Gift Aid of £3345 which can be claimed back from the subs paid. The Group has raised £690 through various events and received £3012 through grants. £1550 has been earned from donations from the Guides and Brownies for use of the hut. £512 has been donated to the Group. £690 has been raised with fundraising events such as bingo and BBQs. £2824 has been spent on new equipment, including tables for the hut, tents and groundsheets .
There was significantly more sections income and expenditure than last year, which reflects the amount of activites being engaged in.
Subs were down £477 from last year. This is due to an issue with collecting the Subs from Explorers. This has since been rectified.
In August 2023, the Scout Association closed all their Long Term Savings accounts provisions. The money was transferred into the current accout and was subsequiently moved to a new, high interest long term saver. Interest of £997 was earned in the short period remaining to the financial year end. This account is designed to ensure long term financial viability.
----- Start of picture text -----
2024 2023 2022 2021 2017
Opening Cash Balances 61,577 62,720 60,282 49,191 38,171
Income Expense Income Expense Income Expense Income Expense Income Expense
Subs 4643 5120 5480 4136.82 7294
Fund Raising 690 386 62 208 713 476 200 0 1612 401
Donations 5074 1800 9529 10865.51 17
Equipment 2824 1224 2372 1668.76 475
Other 4342 55 2234 766 45 0 2087.34 579.15 2418 60
HQ Expenses 4894 6495 9268 2434.75 1411
Sections money 12811 14632 7838 9503 6457 7670 388 1,904 10,812 15,709
Total 27,561 22,792 17,053 18,196 22,225 19,787 17,677 6,587 22,153 18,056
Closing Cash Balances 66,346 61,577 62,720 60,282 42,268
----- End of picture text -----
1st Disley Scout Group
Executive Accounts for Year Ending 31.03.2024
----- Start of picture text -----
Account Balances at 31.3.23 Account Balances at 31.3.24
Balance in Current Account 31.03.23 £13,567.23 Balance in Current Account 31.3.24 £16,201.65
Balance in Long Term Account 31.03.23 £43,723.93 Balance in Long Term Account 31.3.24 £44,730.11
Balance in Section Account 31.03.23 £4,285.65 £61,576.81 Balance in Section Account 31.03.24 £5,414.67 £66,346.43
Transfers to Current Account £0.56 Transfers from Current Account £2,960.00
Transfers to Long Term Account £10.00 Transfers from Long Term Account £0.56
Transfers to Section Account £2,950.00 Transfers from Section Account £0.00
£64,537.37 £69,306.99
Income Expenditure
Interest £996.74 H.Q.Running £4,894.02
Net Subscriptions (after capitation payment) £4,643.12 Fund Raising £386.18
Fund Raising £690.22 Sundries £55.00
Grants & Donations £5,074.32 Badges & Uniform £599.99
Inland Revenue Grant Aid £3,345.42 Sections Expenditure (minus transfers) £14,632.31
Sundries £0.00 Training £0.00
Sections Income (minus transfers) £12,811.33 Equipment 2,224.03
Gross Income £27,561.15 Gross Expenditure £22,791.53
Total £92,098.52 Total £92,098.52
Note £0.00
Subscriptions are shown net of capitation payment of 6045.5
and GoCardless fees of 373.38
Section income net of GoCardless fees of 591.42
GoCardless fees 0.75% plus 15p per transaction
----- End of picture text -----
Independently Verified by:
Date:
Nick Christodoulou
Ex•cth Account• lor Ymr endlng 31.03.2024 Account B•lan It 31.3.23 Account 8alan¢•s at 31.322 3103.23 t13.567 23 Bkn in Cwrert 31 3.24 £16,201.65 8•lwu m Lorg Twm £oJuTht 31.03.23 £43.n3.93 in LI Twm 31.3 24 £44.730 11 Bl•K• 31.03.23 É4.2aS.65 £5,414.67 £16.34O.43 lo Cunwl Éo.sry É2.980 CQ tt> L¢yN T•nn P4XOJrt £10.fJ) Tmnthrn T•m £ownt EO.56 £2.950 fj) £0. £64.$37.37 .308. Incom• Exp•ndknv• £9B6.74 £4.613.12 £386 18 F R•i¥vJ £690.22 £55 00 £5.074.32 •W & Urntym £S89.99 ReWe Grwl •J £3,345.42 S•Jmi Expw¥lilw• trwthl É14.632.31 £0.00 £0. or• IrK)m• {minu8 E12.811.33 2.>4 03 Incom• 7,861.15 Gro•• Expmdltsn £22.7•1.53 T¢t•l £92.098.$2 Totsi £92.098.62 Note Subscriptions are shorti net ol capilalknn paynwit of arKI Gocardless fees of Section income net of Gocardless fees of Gocardless lees 0.75% plu$ 15p per transadion £0.00 6045.5 373.38 591.42 Independenty Verified by: Dale.. z/¥lz Nkk Christodwl¢)u