Scouts 293rd Birmingham St Faith and St Laurence Trustees. Annual Report for the period Period start date 1st April Period end date 31st March 2025 2024 From To Section A Reference and administration details Charity name 293° Birmingham (St Faith and St Laurence) Scout Group Other names charity is known by NIA Registered charity number 503303 Charity's principal address The Scout Hut Hampton Court Road, Harbome Bimiingham Postcode B179AE Names of the charity trustees who manage the charity Dates acted rf not for whole ear Trustee name Office (rf any) Name of person lor body) entitled toa oint trustee ilan Group Executs"ve Committee Stuart Litchfield Group Execub"ve Chair Treasurer Graham Howard Prveen Cowan Secretary I Parent Secknon Lead Volunteer Emma Cawsey Matthew Cawsey Kevin Payne Thomas McArdle Section Lead Volunteer SeGtion Lead Volunteer Group Lead Volunteer Section VolurTteer I Parent Stephen Noble Bob Amatt Section Volunteer 10 Andy Cartwright Parent member 12 13 14 Scouts 293rd Birmingham St Faith and St Laurence Section B Structure, governance and management Description of the charitys trusts Type of goveming document The Group's goveming documents are those of the The Scout Association constitution. They (x)nsist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordan(£ with the Policy, Organisab'on and Rules of The Scout Association. Additional governance issues You may choose to include additional information, where relevant, about: The Group is managed by the Group Executive Committee. the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation 2ppli(2ble to charities. This includes the registration, keeping proper accounts and making retums to the Chanty Commission as appropriate. The Committee structure (x)nsists of three independent representatives (Chair, Treasurer and Secretary) together with the Group Lead Volunteer, individual Section Lead Volunteers (if opted to take on the responsibility) and parent's representation and meets every three months. Members of the Executive Committee complete 'Essential Infonnation for Executive Committee. training within the first 5 months of joining the cA)mmittee. Group Executive Committee exists to support the Group Leader Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property. The raising of fvnds and the administration of Group finance The Insuran￿ of persons. property and equipment. Group public occasions. Assisting in the recruitment of leade[5 and other adult support. Appointing any sub committees that may be required Appointing Group Administrators and Advisors other than those elected policies and procedures adopted for the induction and training of trustees the charity's organisational structure and any wider network with which the charity works relationship with any related parties trustees, cortsideration of major risks and the system and procedures to manage them. Risk and Internal Control The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss. these include two signatories for all payments and a comprehensNe insuran(* policy to ensure that insurable risks are cA)vered. Scouts 293rd Birmingham St Faith and St Laurence Section C Ob'ectives and activities Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As &>)uts we are guided by these values: Integrity - We act wtth integrity" we are honest. trus￿OrthY and loyal Respect - We have self-respect and respect for others. Care - We support others and take care of the wodd in which we live Belief - We explore our faiths, beliets and attitudes. Co-operation - We make a positive difference,. we co- operate with others and make friends. The Scout Method Scouting takes pla￿ when young people. in partnership wtth adults. work together based on the values of Scouting and: Enjoy what they are doing and have fun Take part in activities indoors and outdoors - leam by doing Share in spiritual reflection Take responsibility and make choices- Undertake new and challenging adivities Make and live by their Promise. Scouts 293rd Birmingham St Faith and St Laurence Summary of activittes There is a strong team of volunteer section leaders. supported by network of Young Adults and Young Leaders, who delivered a balanced programme of activities to engage. sUPPOrt and help the members in their personal development. The sedion leaders have all re￿iVed mandatory training in the basic areas of safeguarding, safety, GDPR and first aid. The programmes incorporated our cx)re values of integrity. respect. care, belief and c(H)peration. The Group meets the Charity Commission's public benefit criteria, under both the advan￿ment of education and the advan￿ment of citizenship or Gommunity development headings. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) At the Board of Trustees AGM on 18 July 2024, the Board of Tnjstees r appointed Stuart Litchfield as Chair. Graham Howard was appointed a5 Treasurer and Michael Jackson as Secretary. Dunng the financial year, Michael Jackson stepped down as a Trustee and Secretary. Prveen (Parent Member) was appointed as Secretary. The current mix of members is considered a good balan￿ between leader and parent representation. Beavers section Full colony of 24 Beavers 253 badges. induding seven Chief Scout Bronzes Five Adult leaders. plus neiwork of four Young Adults (campsloutings out with university temis. and support from four young leaders Programme highlights included: First training.. time on the water. pioneering, mini golf, annual BBQ. Camp to Rhyddcovert. safari park trtp, community Servi￿ at a church, three church parades. litter picking, recycling. food bank colleclion: Remembrance Day, outs.ng to Think Tank; Distrtct Football (1st & 3 )" County Bowling competition (1") The sectron has been an Increase in children with SEN. Leaders have been provided additional training videos and parent support at meetings. Cub section 34 cubs. Pending 6 new joiners (inc 5 BeaveTS) to bring full complement (40). Four regular Leaders plus one young Leader Awarded 251 badges. including five Chief S¢x)ut Silver Programme highlights induded: County Camp (Blackwell), waler actrvrties at Bartley Green reservoir: District nd football (2 & 3rd)" community litter pid(ing; indoor climbing. Scout Section 31 Scouts (max) Eight Leaders 133 badges awarded induding one Chief Scout Gold Programme highlights include.. Autumn Camp; Forward Camp" Whitsun Camp (Eaton Vale. Norwich)" 2 weekend ex ition hikes. Scouts 293rd Birmingham St Faith and St Laurence Section D Financial review Brief statement of the charity's policy on reserves Reserves policy The Group's policy on reserves is to ensure that sufficient reSoUr￿S are available to support the charitable activities of the Group. in the event of a temporary shortfall in intxjme and fijndraising afAivities over the financial year. Further financial review details Scouts 293rd Birmingham St Faith and St Laurence You may ch005e to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising) how expenditure has supported the key objectives of the charity investment policy and objectives including any ethical investment policy adopted. Accounts The principal SoUr￿S of funding are sertion subscriptions and rental income. Total Group funds stand at c£50k. The Group Board of Trustees has undertaken a series of financial reviews. This has induded forecasbng Group funds for the next 5 years", review of reserve and surplLts funds are held to opb.mize retums; inflation4inked rent increase for the commercial use of the premises. Following reviews, the Board of Trustees agreed to increased subscriptions, with effect for the 2025126 financial year. to £3.50. This was in recognition of: The rising cost of providing activities The length of time since last increase Comparison with other groups Avoiding the need frjr steeper increase in the future Cash reserves & fixed term investments Reserves are routinely reviewed to ensure Group requiretnents are met, including any planned capital expenditure and rnanaging where funds are held, to achieve competitive interest rates and liquiditylac£ess requirements. The Reserve aC￿unt stands at (£14k. £1 Ok invested in two 2-year fixed rate bonds. maturing in successive years, to enhance returns whilst managing the accessibility to funds. Other funding sources Gift Aid - initiated 2023-24. Total refunds c£2k. The Board of Trustees decided these funds will be allocated to the sections, in the 2025-26 financial year, to support individual secbon activities. 100 Club - c55 members. Profit of c£1k. Grant funding to be considered in 202>26. Excess cash surplus such as interest payments re￿iVed to be made available for (J)nsideration of extra activibes, new equipmenL and enhancing premises. Scouts 293rd Birmingham St F21th apd St Laurenc< Section E Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full namels) Position (for example Secretary, Chair, etc.) Tr4 Date ,125 £14 20èb £38.gJ3 $7 * P•nycgqn ci¢Jini B&inc• 8,499.10 D￿• Clittrll M￿503303 Y*41 £1 OW.DD £aGooa Explarqrirwl MM•l•&rtc41y 610. £IK 00 £fy10 $10 £62&00 È1.604 83 12000 4818.90 rJ12.51 4180 £J57.73 £Xl.38 £100 R•frMhm4nl• £ODD £1W.00 e79. - 2,023. £1eem £16&00 E1fJCQ £1eJ.th) £iaB. £178nD ÈIODOD £000 $Ktl(o m•mb•rnhlpf••• 301.2 3,Om 7 20,)% O £13,(￿.00 t17.aD 2 056.20 £7.31500 Unltorm & Tthnin# Totol £18,4W.19 £oee(h) 7JOO 7JOO £n3.00 £093.r t1.￿8 ly E17500 £J 871 20 38.803.S £0. 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