Trustees’ Annual Report for the period
From April 2020 to April 2021
Charity name: Penybont & District Community Centre
Charity registration number: 503296
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The property hereby demised (hereinafter called “the Trust Property” shall be held upon trust for the purposes of the Village Hall for the use of the inhabitants of the Parishes of Llandegley, Llanfihangel, Rhydithon and Cefnllys in the County of Radnor (hereinafter called “the Area of Benefit”) without distinction of political, religious or other opinions, including for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The village hall is available for all members of the community regardless of age, ability, gender or race to use for meetings, exercise, recreation and sports, funeral teas and wedding parties, coffee mornings, birthday parties, elections – any activity appropriate to a village hall. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that we have regard to the Charity Commission guidance on public benefit when serving as trustees of the charity. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| N/A | ||
| Para 1.38 | ||
| Policy on grant making | ||
| N/A | ||
| Para 1.38 | ||
| Policy on social investment |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Volunteers help the Trustees to manage the village hall in a practical way – helping with fund raising events, cleaning and maintainance, etc . |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trustees of the charity continue to maintain and develop the village hall for the benefit of the identified population as above. Having charitable status has enabled us to be eligible for grant aid and we have secured grants in 2020 – 2021 to refurbish the kitchen, service the staging and furnish the hall with hand sanitizing equipment, pedal bins, paper towel dispensers, signage and anti viral sprays to enable the hall to function in as Covid safe a manner as possible. This has meant that our hall has been updated and therefore more attractive and useful for members of the community to use for their events. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We had £16891in the bank at the end of the period, including £11,000 from Welsh Government and Powys County Council as relief for enforced closures during the pandemic. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Given the unpredictable nature of the pandemic and that we had no idea how quickly the community use of the hall would result in useful income, the trustees decided to set aside the grant monies to supplement revenue as required in the following year or more. |
| Amount of reserves held | Para 1.22 | £11,000.00 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income from lettings is supplemented by regular fund raising events at the hall in which we also intend to remind them of its facilities to encourage use. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are from people choosing not to hold events and activities at the hall resulting in a loss of income. We ensure events and regular activities are advertised to encourage use. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Constitution set out in the second schedule of the 1974 Lease |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected Trustees are selected at the AGM and some named local organisations have the right to select a Representative Trustee. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Penybont & District Community Centre |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 503296 |
| Charity’s principal address | Penybont & District Community Centre, Penybont, Llandrindod Wells, Powys LD1 5UA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Rhian Duggan | Chair | ||
| Keith Richardson | Vice Chair and H & S | ||
| Andrew Willemsen | Treasurer | ||
| Christine Haslock | Secretary | ||
| Luan Price | Bookings | ||
| Nicole Mackintosh | H & S | ||
| Jan Willemsen | Safeguarding | ||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name County Voluntary Council Powys Association of Voluntary Organisations
Name of chief executive or names of senior staff members (Optional information)
Carl Cooper
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) C Haslock Full name(s) Christine Haslock
Position (eg Secretary, Chair, etc)
Secretary
Date 25[th] January 2022
ACCOUNTS - 21 SEPTEMBER 2021 PENYBONT DISTRICT COMMUNITY CENTRE - REGISTERED CHARITY NO: 503296 INCOME EXPENDITURE SUMMARY - 1st April 2020 to 31st March 2021
| Financial Year | Financial Year | ||
|---|---|---|---|
| INCOME | 2020-2021 | 2019-2020 | EXPENDITURE |
| Lettings | £283.82 | £3,082.07 | Electricity |
| Fundraising Activities | £0.00 | £1,437.81 | Water |
| Reimbursements | £68.46 | £16.12 | Ground Rent |
| Bank Interest (Gross) | £1.15 | £3.20 | Insurance |
| Donations | Maintenance | ||
| The Friends | £0.00 | £1,364.44 | Fire Protection |
| Penybont Charity Group | £0.00 | £300.00 | Drains |
| Charities Trust | £4.50 | £4.50 | |
| Cofee and Company | £0.00 | £431.41 | Building Work |
| Shutters | |||
| Grants | Kitchen | ||
| Ashley Family Foundation | £0.00 | £1,224.00 | |
| Heart of Wales | £498.00 | £0.00 | Purchases |
| Moondance Foundation | £524.00 | £0.00 | Cleaning & Misc Materials |
| National Lottery | £9,627.00 | £0.00 | Equipment incl Defbrillator |
| Penybont Community Council | £1,000.00 | £395.05 | |
| Powys County Council | £4,910.00 | £0.00 | Powys County Council |
| Welsh Government | £10,000.00 | £0.00 | Non Domestic Rates |
| Licence Renewal | |||
| Total Income | £26,916.93 | £8,258.60 | Total Expenditure |
| OPENING BALANCES 1 April 2020 | £8,244.00 | NET INCOME | |
| Balances represented by: | |||
| HSBC Community Account | £14,360.72 | ||
| HSBC Business Money Manager Account | £2,530.38 |
Andrew Willemsen Treasurer
ACCOUNTS - 21 SEPTEMBER 2021 PENYBONT DISTRICT COMMUNITY CENTRE - REGISTERED CHARITY NO: 503296 INCOME EXPENDITURE SUMMARY - 1st April 2020 to 31st March 2021
CLOSING BALANCES 31 March 2021
£16,891.10
Andrew Willemsen Treasurer
ACCOUNTS - 21 SEPTEMBER 2021 PENYBONT DISTRICT COMMUNITY CENTRE - REGISTERED CHARITY NO: 503296 INCOME EXPENDITURE SUMMARY - 1st April 2020 to 31st March 2021
Financial Year Financial Year 2020-2021 2019-2020
£947.46 £1,144.60 £445.00 £314.00 £0.00 £0.00 £1,361.97 £1,359.81 £87.60 £202.80 £0.00 £90.00 £600.00 £0.00 £12,912.94 £0.00 £303.28 £76.71 £1,611.58 £0.00 £0.00 £0.00 £0.00 £0.00 £18,269.83 £3,187.92 £8,647.10 £5,070.68
Andrew Willemsen Treasurer
Income
Interest £0.34 £0.33 £0.30 £0.02 £0.02 £0.02 £0.02 £0.02 £0.02 £0.02 £0.02 £0.02 £1.15 Donations: Charities Trust £4.50 £4.50 Grants: Community Council (Community Grant £450.00 £500.00 £50.00 £1,000.00 Heart of Wales (for staging repair and s £498.00 £498.00 Moondance Foundation (for Covid equi £524.00 £524.00 National Lottery (for kitchen) £9,627.00 £9,627.00 Powys County Council (for kitchen) £500.00 £500.00 £500.00 £500.00 £500.00 £500.00 £500.00
£500.00 £260.00 -£10.00 Overpayment £110.00 £250.00 £4,610.00 Powys County Council (Community Con £300.00 £300.00 Welsh Government (SBRR Covid-19 Gra £10,000.00 £10,000.00
| Reimbursements | ||
|---|---|---|
| Refund of rent - Penybont Community C | £68.46 | £68.46 |
| Lettings: | ||
| Badminton | £64.18 | £64.18 |
| Bowls | £8.68 | |
| £92.77 | £101.45 | |
| Mothers Union | £33.91 | £33.91 |
| WI | £28.28 | £28.28 |
| Private Hire | £56.00 | £56.00 |
| Total Lettings | £283.82 | £283.82 |
| TOTAL INCOME | £26,916.93 | £26,916.93 |
Expenditure
| Dwr Cymru | £44.50 | |
|---|---|---|
| £44.50 | ||
| £44.50 | ||
| £44.50 | ||
| £44.50 | ||
| £44.50 | ||
| £44.50 | ||
| £44.50 | ||
| £44.50 | ||
| £44.50 | £445.00 | |
| Swalec | £245.34 | |
| £85.83 | ||
| £261.36 | ||
| £266.93 | £859.46 | |
| EDF | £88.00 | £88.00 |
| NFU Mutual (Insurance) | £1,361.97 | £1,361.97 |
| Maintenance: | ||
| HFPS (Fire Extinguisher Inspection) | £87.60 | £87.60 |
| Purchases: | ||
| C Haslock (Decorating) | £77.62 | |
| R Duggan (Decorating) | £225.66 | £303.28 |
| Building Work: | ||
| M R Haslam (Shutters) | £600.00 | £600.00 |
| M R Haslam (Kitchen) | £744.00 |
| £40.00 | ||
|---|---|---|
| £832.00 | ||
| £2,000.00 | ||
| £2,000.00 | £5,616.00 | |
| Huws Gray (Kitchen) | £1,000.00 | |
| £2,000.00 | ||
| £2,000.00 | ||
| £509.43 | £5,509.43 | |
| Mike Morgan (Kitchen) | £600.64 | £600.64 |
| Butterflls (Kitchen) | £1,186.87 | £1,186.87 |
| Equipment: | ||
| C Haslock (Cooker) | £1,223.98 | £1,223.98 |
| SICO Europe (Staging) | £387.60 | £387.60 |
| TOTAL EXPENDITURE | £18,269.83 | £18,269.83 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name trustees/ members Penybont & District Community Centre of 31[st] March 2021 Charity 503296 On accounts for the no (if year ended any) Set out on pages 1 to 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Signed: K J Morris Date: 12/02/2022 Po | Name: Kevin John Morris PO Relevant professional
1
IER
October 2018
qualification(s) or body (if any):
Address: Cwmwrach, Llanddewi, Llandrindod Wells, Powys LD1 6UR
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
IER
October 2018
Give here brief details of any items that the examiner wishes to disclose .
NONE
3
IER
October 2018