## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1
Section A Reference and administration details
39th South West Cheshire Scout Group
Charity name
Sandbach Scout Group
Other names the charity is known by
5 0 3 2 1 8
Registered charity number (if any)
Charity’s principal address The Scout Hall
4 Chapel Street
Sandbach
Postcode CW11 1DS
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Rob Cave Chair May - December
2 Claire Mortimer-Jones Secretary
3 Mel Wood Treasurer
4 Mark Castle Group Scout Leader
5 Daivd Parr Chair January - May
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
|Type of advisor|Name|Address|
|---|---|---|
|Accounts Auditor|Darren Woods|3 Berryfields, Church Ln, Sandbach CW11 4WE|
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1 LT700001 (3rd December 2018)
**Section B Structure, governance and management**
|Description of the charity’s trusts||
|---|---|
|Type of governing document
(e.g. trust deed, constitution)|The Group's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.|
|||
|(e.g. trust, association, company)
How the charity is constituted|The Group is a trust established under its rules which are common to
all Scouts.|
|||
|(e.g. appointed by, elected by)
Trustee selection methods|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
|Additional governance issues (optional information but encouraged as best practice)||
|You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leaders,
individual section leaders (if opted to take on the responsibility) and
parent’s representation and meets every 3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.|
2 LT700001 (3rd December 2018)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level in
a particular section or the group as a whole then there would have to
be a contraction, consolidation or closure of a section. In the worst
case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 6 to 14. If there was a reduction in membership
in a particular section or the group as whole then there would have
to be a contraction, consolidation or closure of a section. In the worst
case scenario the complete closure of the Group.|
3 LT700001 (3rd December 2018)
|**Section C**|**Objectives and activities**|
|---|---|
|Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The first half of the year continued to be delivered remotely through
zoom etc. All sections have returned to face to face meetings
following restrictions due to COVID. Youth membership has reduced
over the lockdown / remote sessions, but all sections are now
recovering and have strong attendance on a weekly basis. Activities
have focussed on introducing new members to the Group, and
involvement in the programme planning has been encouraged
across all sections. It is hoped to undertake a Group camp for all
members as well as attending the International Chamboree next
year.
Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
The success of the Group lies with its section leadership teams. Due
to the COVID restrictions; leadership numbers have also reduced,
and the majority of the current leadership team is new to the Group
this year. Work is still need to bolster the levels of support for all
sections, but the new leaders are doing a fantastic job in getting the
Group back to pre pandemic levels.
The Group's Income and Expenditure is very small and as a
consequence, does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies.||
4 LT700001 (3rd December 2018)
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Section D Achievements and performance
Summary of the main achievements of Currently have 35 youth members of the group. Have delivered 35
the charity during the year weekly meetings either remotely, or since september returning to
face to face meetings. Adult recruitment has recovered the loss of
existing leaders, and all sections now have a leader in place with
varying levels of support, however new assistant leaders are being
found, and the group has a strong young leader participation.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 12 months
running costs, circa £10.
The group is currently holding reserves above this level which can be
explained by the long term aspiration to move to new
accommodation.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
None
Further financial review details (optional information)
You may choose to include additional Principle sources of funds has been through group membership
information, where relevant, about: fees, and hall hire by third party organisations. We have also
• the charity’s principal sources of funds received COVID grants and relief from the local authority.
(including any fundraising);
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5 LT700001 (3rd December 2018)
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• how expenditure has supported the key The main expenditure is to maintain the groups aging building and
objectives of the charity; utilities, which included a significant work to bring the building back
into use following 2 years of mothballing during COVID. Membership
capitation to both District, County and National levels of the Scout
Association which also covers the insurance for the Youth and Adult
members. Further insurance for the building hire to 3rd parties.
• investment policy and objectives; The Group's Income and Expenditure is very small and as a
consequence, does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods (details of any The Group has a long term desire to move to newer accommodation.
significant activities planned to achieve The current building is 150 years old and carries significant
them) maintenance and repairs financial risks. However in the short term
there are upgrades required to the current building that are required
to improve the welfare facilities.
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## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Rob Cave
Chair
0
7
1
0
2
2|
|---|---|
6 LT700001 (3rd December 2018)
7 LT700001 (3rd December 20181
8 LT700001 (3rd December 20181
9 LT700001 (3rd December 20181
10 LT700001 (3rd December 20181
11 LT700001 (3rd December 20181
12 LT700001 (3rd December 20181
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