## **Trustees' Annual Report for the period**
**From**
Period start date Period end date Day Month Year Day Month Year 01 04 23 **To** 31 03 24
## Section A Reference and administration details
**Charity name** 6[th] Newark (Christchurch) Sea Scout Group (TL/2366)
**Other names charity is known by** 6[th] Newark Sea Scout Group
**Registered charity number (if any)** 503216
**Charity's principal address** 6th Newark Sea Scouts Head Quarters Off North End, Farndon Notts **Postcode NG24 3SX**
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|R S Moyses|Chair|06/03/2023|GroupLead Volunteer|
|G M Fraser|Treasurer|07/07/2016|GroupLead Volunteer|
|L Regan|Trustee|24/02/2024|Trustee Board|
|A Thorn|Trustee|01/09/2016|Trustee Board|
|H Moyses|Trustee|01/08/2016|Trustee Board|
|M Pattinson|Trustee|01/08/2016|Trustee Board|
|Kneale Edis|Trustee|01/04/2015|Trustee Board|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** 1 March **2012** ~~—— <<~~
**TAR**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Scout Organisation, Policy Organisation & Rules
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Our Trustee board operate an open and transparent selection process Trustee selection methods based on matching the skills of those who volunteer as trustees with the (eg. appointed by, elected by) requirements of the group to deliver effective governance.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
All Trustee Board Members follow and comply with the Scouts Organisation POR’s
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Scouts’ charitable purpose in the UK and for British Scouting Overseas and overseas branches is ‘to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities’.
March **2012**
**TAR**
2
Scouting Activities by young persons aged from 6 years to 25 years. Activities included camping, hiking, water sports and educational activities to gain activity, adventurous, challenge and personal awards to ultimately aim to complete their Kings Scout Award
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
Organisation is lead by volunteers who are all members of the Scouting Organisation
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The development of young people’s skills so they are able to gain scouting badges and awards as the progress through the different sections of scouting ie beavers, cubs, scouts, explorer scouts and networkers. The development of volunteers so they too can gain recognised training awards (wood badge) as they develop and pass on their skill to the young members .
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The group aims to keep £6000 as a reserve in the bank, which is approximately 9 months outgoings on essential services (utilities, insurance and maintenance)
**Details of any funds materially in deficit**
No funds in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
G M Fraser **Signature(s)** R S Moyses Gillian Mary Fraser **Full name(s)** Richard Stephen Moyses **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date**
24/02/2025
March **2012**
**TAR**
5
TAR
March 2012
## **6th Newark Sea Scout Group (Charity No. 503216) Receipts and payments account**
|||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**|
||||||
|**Receipts and payments**|||||
|**Receipts**||**2023/24**
**Restricted funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**21,976**
**2,817**
**24,793**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**24,793**
**-**
**24,793**||**2023/24**
**Unrestricted funds**
**£**|
|**Donations, legacies and similar income**|||||
|Membershipsubscriptions||**-**||**10,748**|
|Less: Membershipsubscriptionspaid on(National/County/Area/District)||**-**||**-**|
|Donations||||**372**|
|Legacies||**-**||**-**|
|Gift Aid||**-**||**-**|
|Other similar income||**-**||**-**|
|**Sub total**||**-**||**11,120**|
|**Grants**|||||
|Maintenenace grant - BNA Grant (Windows & Doors
replacement||**21,976**||**-**|
|Othergrants - District Kyack Grant||**2,817**||**-**|
|**Sub total**||**24,793**||**-**|
|**Fundraising events(gross)**|||||
|Xmas & Summer Fayres||**-**||**522**|
|Detail 2||**-**||**-**|
|Detail 3||**-**||**-**|
|Other fundraisingactivities||**-**||**-**|
|**Sub total**||**-**||**522**|
|**Scout hut income**|||||
|Hire of building||**-**||**3,370**|
|Hire of equipment||**-**||**-**|
|Other Scout hut income||**-**||**-**|
|**Sub total**||**-**||**3,370**|
|**Investment income**|||||
|Bank interest||**-**||**-**|
|BuildingSocietyinterest||**-**||**-**|
|The Scout Association Short Term Investment Service||**-**||**-**|
|Other investment income||**-**||**-**|
|**Sub total**||**-**||**-**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||
|||||**15,012**|
||||||
|||||**-**|
||||||
|||**24,793**||**15,012**|
## **6th Newark Sea Scout Group (Charity No. 503216) Receipts and payments account**
|||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**|
||||||
|**Receipts and payments**|||||
|**Payments**||**2023/24**
**Restricted funds**
**£**
**-**
**-**
**300**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,817**
**22,246**
**-**
**25,063**
**-**
**-**
**-**
**-**
**-**
**25,063**
**-**
**25,063**
**- 270**
**- 270**||**2023/24**
**Unrestricted funds**
**£**|
|**Scout Capitation**||||**3,074**|
|Youthprogramme and activities(Badges £435.40 Activities £4605.99)||**-**||**5,041**|
|Adult support and training||**-**||**-**|
|Rent(Land Rent Mr C Clarke £150per 6m)||**300**||**-**|
|Water and Sewerage||**-**||**325**|
|Electricityand Oil(Elec £1653.96,Oil £753.38)||**-**||**2,407**|
|Insurance||**-**||**3,446**|
|Hall & Grounds Maintenance||**-**||**433**|
|Materials and New Equipment||||**1,236**|
|Hall Cleaning,CleaningMaterials & Refuge Collection||**-**||**2,033**|
|RYA Membership||**-**||**439**|
|NSDC Premies Licence||**-**||**180**|
|AGM and trustee expenses||**-**||**-**|
|3 No New Kyacks(Desperate Measures||**2,817**||**-**|
|UltimateGlazingWindows & Doors Replacement||**22,246**||**-**|
|Other costs detail 3||**-**||**-**|
|**Sub total**||**25,063**||**18,615**|
|**Fundraising expenses**|||||
|Detail 1||**-**||**-**|
|Detail 2||**-**||**-**|
|Detail 3||**-**||**-**|
|Other fundraisingcosts||**-**||**-**|
|**Sub total**||**-**||**-**|
|**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|||||
|||||**18,615**|
||||||
|||||**-**|
||||||
|||||**18,615**|
||||||
|||**- 270**||**- 3,604**|
|||||**- 8,785**|
|||**- 270**||**- 12,389**|
## **6th Newak Sea Scout Group (Charity No. 503216) Receipts and payments account**
|**payments account**
**ut Group(Charity No. 503216)**|**payments account**
**ut Group(Charity No. 503216)**|**payments account**
**ut Group(Charity No. 503216)**|**payments account**
**ut Group(Charity No. 503216)**|
|---|---|---|---|
|Year start date
Year end date||||
|**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**|
## **Statement of assets and liabilities at the end of the year**
**Unrestricted funds Unrestricted funds**
|**£**
**Cash funds**
Bank current account
**9,941**
Bank deposit account
**-**
Buildingsocietyaccount
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**9,941**
(agree balances with receipts andpayments account)
agreement error
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investmentproperty- detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shopstock
**-**
Other stock
**-**
Land and buildings
**-**
Motor vehicles
**-**
Scoutingequipment,furniture etc
**-**
Other
**-**
**Sub total**
**-**
**Liabilities**
Accounts notyetpaid
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total net assets**
**9,941**
**Total cash funds**|**£**
**Cash funds**
Bank current account
**9,941**
Bank deposit account
**-**
Buildingsocietyaccount
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**9,941**
(agree balances with receipts andpayments account)
agreement error
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investmentproperty- detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shopstock
**-**
Other stock
**-**
Land and buildings
**-**
Motor vehicles
**-**
Scoutingequipment,furniture etc
**-**
Other
**-**
**Sub total**
**-**
**Liabilities**
Accounts notyetpaid
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total net assets**
**9,941**
**Total cash funds**|**£**|
|---|---|---|
||||
|||6102.05|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**6,102**|
|||agreement error|
||||
|||**-**|
|||**-**|
|||**-**|
|||**-**|
||||
|||**-**|
|||**-**|
|||**-**|
|||**-**|
||||
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
||||
|||**300**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**300**|
||||
|**Total net assets**|**9,941**|**6,402**|
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by**
|Signature
R S Moyses
**G M Fraser**|Print Name|
|---|---|
|R S Moyses|R S Moyses Chair|
|**G M Fraser**|Gillian Fraser Treasurer|
FINANCIALASSURANCE STATEMENT
TH
6 NEWARKSEASCOUTS
I have not carried out a formal audit.
However. I have examined the account in conjunction with the books and records of 6
Newark Sea Scouts.
l am able to report that all the material aspects and proper accounting records have
been checked and its evident that some awareness of procedures followed which
enabled an understanding of the accounts to be reached.
Some receipts were less evident than I would have expected but have discussed this
with the Group Chalrman and was satisfied with his explanations.
Signed:.
J van Alderwegen Treasurer Newark Flower Club