## **Trustees’ Annual Report for the period**
**From 1[st] June 2023 Period start date To 31[st] May 2024 Period end date Charity name: Radio City 1386 AM – The Swansea Bay UHB Hospital Radio Service**
## **Charity registration number: 503061**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a Hospital Radio Service within
the Health Board Area|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provide 24-hour programming of an
eclectic mix of music, live broadcasts,
interviews and sports coverage via 1386AM
and via the internet.
Provide training for all members in any
aspect of broadcasting that interests them
No Trustee or Member receives any
financial benefit and all funds are used to
maintain and improve equipment, cover all
fees associated with licensed Radio
provision and relevant insurances, and
development of Members.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are aware of all aspects of
their responsibilities as set out in the
Constitution.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|All monies received either from public
donation or members annual subscription
are directly applied to improve the Service
provision|
|Contribution made by
volunteers|Para 1.38|As agreed by the membership at the
Annual AGM – each member is required to
pay a nominal membership subscription.|
|Other||N/A|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As stated in the Constitution the Service
aims to benefit any listeners by providing
programming that, as scientifically
recognised, assists with their mental
wellbeing, and assisting those in Hospital
with their recuperation.
For those listening outside the Hospital
environment, the provision of Health Advice
broadcasts is aimed to promote health by
the understanding and awareness of
symptoms.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|24 Hour broadcasting has been maintained
covering all areas.|
|Performance of fundraising
activities against objectives
set|Para 1.41|The objective to ensure enough funds are
raised annually to ensure all liabilities are
met has been achieved, and that additional
funds are generated to cover unexpected
equipment updates and repair.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|During the period income has exceeded
expenditure, thus enabling all liabilities to
be met. This includes funds at the end of
the previous financial year being brought
forward into the current period.
Income: £25,454.12
Expenditure: £11,805.31
Balance to be carried forward to 24/25
accounts: £13,648.81|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Balances at the end of any financial year
are carried forward and recorded as such in
the Accounts.
These “reserves” are held in case of
unforeseen expenditure such as failure of
equipment necessitating replacement or
upgrade.|
|Amount of reserves held|Para 1.22|As above: £13,648.81|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds are primarily raised by running
outside broadcast fundraisers where the
public voluntarily contribute.
A nominal amount is raised from the annual
members subscriptions|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|None at present|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution agreed by members|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated small Charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or re-appointed by
the membership annually at the Annual
General Meeting|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The role of the Trustees is set out in the
Constitution. All Trustees are made aware
of their responsibility and are covered by
Trustees Insurance|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Organisations operation is overseen by
the Trustees, and the day-to-day
Management and running is carried out by
an annually elected Management group
assisted by co-opted members|
|Relationship with any
related parties|Para 1.51|The Organisation is a member of the
Hospital Broadcasting Association,
registered with the Fundraising Regulator
and involved in the Government Disability
scheme as a Disability Confident Employer|
|Other|||
## **Reference and Administrative details**
|Charity name|Radio City 1386AM, the Swansea Bay UHB Hospital Radio
Service|
|---|---|
|Other name the charity uses|Radio City 1386AM|
|Registered charity number|503061|
|Charity’s principal address|c/o The Chair,
57 Taillwyd Road
Neath Abbey
Neath
SA10 7DU|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Colin Powell Jones||Since June 2018|General Body|
||Joanne Coates-
Williams|PR & Marketing|Since June 2018|General Body|
||David Hywel
Benjamin|Chair|Since June 2018|General Body|
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– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**on behalf of the charity’s trustees Signature(s) Full name(s)** David Hywel Benjamin ~~**a** e [~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 27th August 2025 ~~fF~~
**Signed on behalf of the charity’s trustees**