TRUSTEES’ REPORT SEPTEMBER 2023 – AUGUST 2024
The hall received regular bookings during the year and which are broken down into the following categories:
| Regular hirers |
268 bookings | Large organised outdoor events | 8 |
|---|---|---|---|
| Celebraton hirings | 65 | Organised indoor concerts | 2 |
| Hall’s outside events | 2 | Caravan rallies | 4 |
| Other | 7 |
The regular hirings are for a babies and toddlers play group, a dance school, line dancing for all ages, and flower arranging for middle to senior ages.
Following last year’s recommendation by the trustees that the committee review their pricing matrix, the prices were increased by a small margin. As a result, there have been more caravan rallies which brought in a good profit for a very small outlay. Overall, the monies in the hall’s bank accounts at the end of August 2024 is down by £2395 compared to the previous year’s period. However, this is not a true reflection as there are no gas and electric bills included in the accounts since February 2024. The provider was changed to SSE who have not been able to sort things out in a timely manner. The matter was passed to the Ombudsman who has contacted SSE on the committee’s behalf and a response is awaited. This naturally will hit next year’s accounts, but is not the fault of the committee who changed to a well known and reputable provider in good faith.
The trustees feel that this is an acceptable figure in view of the recent works carried out to the hall. The boiler system broke down in March leaving the hall with no heating at hall. Parts were becoming obsolete due to the age of the system and labour costs were high. It was decided to look into other methods of heating, in particular infrared heating. Fortunately, at that time the Walmer Bridge Group decided that they would disband and needed to clear the monies still held in their account. They approached the hall to see if there was any project that this money could go toward and agreed to cover half of the cost of the new heating installation in April. Included in the work were two new taps in the kitchen producing instant boiling water thereby reducing the need to put kettles on.
There were several smaller improvements around the property. The water heaters for the toilets and bar were not functioning properly and were investigated with a result that there is now hot water available all round. The single water tap, low to the ground at the right-hand side of the building has been replaced with two water taps higher up the wall and a metre apart to ensure that caravan rallies have accessible, clean water during their stay. The door to the outside toilet was disintegrating and this was replaced with a new varnished door. The CCTV modem has been replaced and, once again, the hall has visual security. Lighting has been failing around the building and is slowly being sorted. The foyer needed new bulbs, the hall itself needed new wiring and bulbs, and the outside carpark lights needed replacing as the old ones had started to rot due to water ingress. Some of this work is included in this year’s accounts with the remainder being carried over to next year’s.
It is recognised that the hall is not a profit-making business, but a charity. The monies held are for the modernisation and upkeep of the hall which is showing signs of ageing. The car park was deteriorating with scrubland encroaching on areas of the carpark making them unusable. The committee agreed for a local company to carry out work that would prevent future encroachment, in turn making the available area to use much larger. Another local contractor agreed to donate use of their large machinery to carry out the work free of charge. The costs will be reflected in next year’s figures.
Following an onsite energy assessment and the subsequent report, the committee started to look at ways to cut down on the energy being used/lost. The door and window to the lounge had paint peeling and the wood was starting to rot. The same went for the kitchen window. Quotes were obtained from local companies and a grant was applied for. The committee were advised that as the best quote was only £1880.00, a grant of £1,000.00 would be available, leaving the difference of £880 to pay. A further quote was requested to include the large hall window and this came in at £2635.00. If the application is approved for £2,000.00 then there is only a balance of £635.00 to pay meaning that an extra window has been obtained with only extra £245.00 to pay. Again, the costs will be reflected in next year’s figures.
The list of things that need doing is endless and the committee are endeavouring to improve things slowly, but fully appreciate that the relevant funds have to be raised in order for any work to be carried out. They are
continually striving to find ways to raise monies and have already secured interest from a dog flyball group, a disabled soft play group and a farmers’ and artisans’ market.
Whilst the local community continue to support the hall by booking it for their private functions and attend the two major outdoor events, there is less support when live music acts are booked.
They tried different things for the Summer Fete and, judging by the footfall, it was a great success. However, due to there not being the usual annual raffle, less stallholders attending despite having booked and the rising costs of hiring people/acts it achieved £2,000.00 less. The hall bore the cost of the bouncy castles and the petting zoo to give something back to the community as these events can be quite costly for families.
The trustees acknowledge that the committee are working hard to find ways of raising the necessary monies and, at the same time, making the necessary improvements to the property. Despite this added expenditure, they feel that the hall is in a good financial position.
ANITA DUNBAR CAROLE BIMSON DYLAN GEOGHAN 1.11.24.
REGISTERED CHARITY NUMBER: 503027
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2024
for
Walmer Bridge Village Hall
Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA
Walmer Bridge Village Hall
Report of the Trustees for the Year Ended 31 August 2024
The trustees present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and activities
The principal activity of the charity is in the provision and maintenance of land and building for public use in the community. Its objective being to promote the benefit of the inhabitants of the Walmer Bridge neighbourhood in the provision of social and recreational facilities.
The Committee of Management consists of elected trustees, being elected at the AGM together with trustees appointed by organisations from within the local community as specified in the constitution. The trustees are confident that the activities of the charity satisfy the requirement to demonstrate that it meets the public benefit requirements in accordance with section 17 (5) of the 2011 Charities Act.
The charity relies heavily on the work of volunteers. The trustees would like to express their gratitude on behalf of the charity for the support and assistance received.
The trustees have paid due regard to the guidance on public benefit issued by the Charity Commission in deciding what activities the charity should undertake.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
During the year, the Village Hall was in use frequently and the trustees are pleased with the level of benefit provided to the local community.
FINANCIAL REVIEW
Financial position
The Statement of Financial Activities shows that income in the year amounted to £36,790 (2023-£30,888) and expenditure to £39,945 (2023-£34,569) resulting in a net loss of £3,155 (2023 - loss of £3,681). When added to the brought forward position this showed the charity had reserves of £55,260 (2023-£58,415) at the year end.
Of the reserves of £55,260, £1,446 were restricted as part of the roof repair fund.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity was established by a charitable trust deed on 4 March 1975 and is unincorporated.
The charity's full name is Walmer Bridge Village Hall.
None of the trustees has any beneficial interest in the charity. All of the trustees are members of the charity and guarantee to contribute £1 in the vent of a winding up.
Anyone wishing to act as a trustee can approach the charity to discuss this.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
503027
Principal address
The Village Hall Gill Lane Walmer Bridge Preston PR4 5QN
1
Walmer Bridge Village Hall
Report of the Trustees for the Year Ended 31 August 2024
Trustees
D Geoghegan Mrs A Dunbar Mrs C Bimson
Independent Examiner
Andrew Tipping Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA Approved by order of the board of trustees on 30 September 2024 and signed on its behalf by:
D Geoghegan - Trustee
2
Independent Examiner's Report to the Trustees of Walmer Bridge Village Hall
Independent examiner's report to the trustees of Walmer Bridge Village Hall
I report to the charity trustees on my examination of the accounts of Walmer Bridge Village Hall (the Trust) for the year ended 31 August 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Tipping The Institute of Chartered Accountants in England and Wales
Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA
30 September 2024
3
Walmer Bridge Village Hall
Statement of Financial Activities for the Year Ended 31 August 2024
| 31.8.24 | 31.8.23 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | fund | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||||
| Donations and legacies | 7,871 | - | 7,871 | 5,170 | ||
| Other trading activities | 2 | 8,351 | - | 8,351 | 7,804 | |
| Investment income | 3 | 20,568 | - | 20,568 | 17,914 | |
| Total | 36,790 | - | 36,790 | 30,888 | ||
| EXPENDITURE ON | ||||||
| Raising funds | 5,358 | - | 5,358 | 4,423 | ||
| Charitable activities | ||||||
| Charitable | 32,656 | 1,931 | 34,587 | 30,146 | ||
| Total | 38,014 | 1,931 | 39,945 | 34,569 | ||
| NET INCOME/(EXPENDITURE) | (1,224) | (1,931) | (3,155) | (3,681) | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 55,038 | 3,377 | 58,415 | 62,096 | ||
| TOTAL FUNDS CARRIED FORWARD | 53,814 | 1,446 | 55,260 | 58,415 |
The notes form part of these financial statements
4
Walmer Bridge Village Hall
Balance Sheet
31 August 2024
| 31.8.24 | 31.8.23 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | fund | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| FIXED ASSETS | ||||||
| Tangible assets | 6 | 15,170 | - | 15,170 | 16,856 | |
| CURRENT ASSETS | ||||||
| Cash at bank and in hand | 39,404 | 1,446 | 40,850 | 42,279 | ||
| CREDITORS | ||||||
| Amounts falling due within one year | 7 | (760) | - | (760) | (720) | |
| NET CURRENT ASSETS | 38,644 | 1,446 | 40,090 | 41,559 | ||
| TOTAL ASSETS LESS CURRENT | ||||||
| LIABILITIES | 53,814 | 1,446 | 55,260 | 58,415 | ||
| NET ASSETS | 53,814 | 1,446 | 55,260 | 58,415 | ||
| FUNDS | 8 | |||||
| Unrestricted funds | 53,814 | 55,038 | ||||
| Restricted funds | 1,446 | 3,377 | ||||
| TOTAL FUNDS | 55,260 | 58,415 | ||||
The financial statements were approved by the Board of Trustees and authorised for issue on 30 September 2024 and were signed on its behalf by:
D Geoghegan - Trustee
The notes form part of these financial statements
5
Walmer Bridge Village Hall
Notes to the Financial Statements for the Year Ended 31 August 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Long leasehold - 10% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
31.8.24 31.8.23 £ £ Concerts and fêtes 8,351 7,804
6
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2024
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.8.24 | 31.8.23 | |
| £ | £ | |
| Hire of hall and facilities | 20,072 | 17,914 |
| Deposit account interest | 496 | - |
| 20,568 | 17,914 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 5,115 55 Other trading activities 7,804 - Investment income 17,914 - Total 30,833 55 EXPENDITURE ON Raising funds 4,423 - Charitable activities Charitable 30,146 - Total 34,569 - NET INCOME/(EXPENDITURE) (3,736) 55 RECONCILIATION OF FUNDS Total funds brought forward 58,774 3,322 TOTAL FUNDS CARRIED FORWARD 55,038 3,377 |
Total funds £ 5,170 7,804 17,914 30,888 4,423 30,146 34,569 (3,681) 62,096 58,415 |
|---|---|
7
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2024
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Long | ||||||
| leasehold | ||||||
| £ | ||||||
| COST | ||||||
| At 1 September 2023 and 31 August 2024 | 27,691 | |||||
| DEPRECIATION | ||||||
| At 1 September 2023 | 10,835 | |||||
| Charge for year | 1,686 | |||||
| At 31 August 2024 | 12,521 | |||||
| NET BOOK VALUE | ||||||
| At 31 August 2024 | 15,170 | |||||
| At 31 August 2023 | 16,856 | |||||
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||||
| Other creditors | 31.8.24 £ 760 |
31.8.23 £ 720 |
||||
| 8. | MOVEMENT IN FUNDS | |||||
| Unrestricted funds | At | 1.9.23 £ |
Net movement in funds £ |
At 31.8.24 £ |
||
| General fund | 55,038 | (1,224) | 53,814 | |||
| Restricted funds | ||||||
| Roof appeal | 3,377 | (1,931) | 1,446 | |||
| TOTAL FUNDS | 58,415 | (3,155) | 55,260 | |||
| Net movement in funds, included in the above are as follows: | ||||||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
|||
| General fund | 36,790 | (38,014) | (1,224) | |||
| Restricted funds | ||||||
| Roof appeal | - | (1,931) | (1,931) | |||
| TOTAL FUNDS | 36,790 | (39,945) | (3,155) | |||
8
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2024
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.9.22 | in funds | 31.8.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund 58,774 |
(3,736) | 55,038 | |
| Restricted funds | |||
| Roof appeal 3,322 |
55 | 3,377 | |
| TOTAL FUNDS 62,096 |
(3,681) | 58,415 | |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ Unrestricted funds |
£ | £ | |
| General fund 30,833 |
(34,569) | (3,736) | |
| Restricted funds | |||
| Roof appeal 55 |
- | 55 | |
| TOTAL FUNDS 30,888 |
(34,569) | (3,681) | |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| At 1.9.22 | Net movement in funds |
At 31.8.24 |
|
| £ Unrestricted funds |
£ | £ | |
| General fund 58,774 |
(4,960) | 53,814 | |
| Restricted funds | |||
| Roof appeal 3,322 |
(1,876) | 1,446 | |
| TOTAL FUNDS 62,096 |
(6,836) | 55,260 | |
9
Walmer Bridge Village Hall
Notes to the Financial Statements - continued
for the Year Ended 31 August 2024
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 67,623 | (72,583) | (4,960) | |
| Restricted funds | ||||
| Roof appeal | 55 | (1,931) | (1,876) | |
| TOTAL FUNDS | 67,678 | (74,514) | (6,836) | |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2024.
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Walmer Bridge Village Hall
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 August 2024 | ||
| 31.8.24 | 31.8.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 7,871 | 5,170 |
| Other trading activities | ||
| Concerts and fêtes | 8,351 | 7,804 |
| Investment income | ||
| Hire of hall and facilities | 20,072 | 17,914 |
| Deposit account interest | 496 | - |
| 20,568 | 17,914 | |
| Total incoming resources | 36,790 | 30,888 |
| EXPENDITURE | ||
| Other trading activities | ||
| Staging fundraising events | 5,358 | 4,423 |
| Charitable activities | ||
| Rates and water | 2,799 | 1,818 |
| Insurance | 2,784 | 2,446 |
| Gas and electric | 3,720 | 7,280 |
| Telephone | 514 | 317 |
| Sundries | 2,061 | 2,124 |
| Licences | 192 | 345 |
| Repairs and refurbishment | 12,144 | 4,159 |
| Cleaning costs | 5,133 | 4,302 |
| Caretaking | 2,794 | 2,602 |
| Consultancy fees | - | 2,160 |
| Long leasehold | 1,686 | 1,873 |
| Support costs | 33,827 | 29,426 |
| Governance costs | ||
| Accountancy and legal fees | 760 | 720 |
| Total resources expended | 39,945 | 34,569 |
| Net expenditure | (3,155) | (3,681) |
This page does not form part of the statutory financial statements
11
Walmer Bridge Village Hall
Contents of the Financial Statements for the Year Ended 31 August 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
Independent Examiner's Report to the Trustees of Walmer Bridge Village Hall Independent examiner's report to the trustees of Walmer Bridge Village Hall
I report to the charity trustees on my examination of the accounts of Walmer Bridge Village Hall (the Trust) for the year
ended 31 August 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out
my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out
in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a
true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached. Andrew Tipping The Institute of Chartered Accountants in England and Wales Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA 30 September 2024 3