TRUSTEES’ REPORT SEPTEMBER 2022 – AUGUST 2023
The hall received regular bookings during the year and were broken down into the following categories:
| Weekly hirings | 7 | Large organised outdoor events | 4 |
|---|---|---|---|
| Monthly hirings | 1 | Organised indoor concerts | 3 |
| Celebraton hirings | 56 | Caravan rallies | 2 |
| Hall’s large feld events | 2 |
The weekly hirings are for a babies and toddlers play group, a dance school, a tap school and line dancing for all ages, flower arranging for middle to senior ages and yoga through to senior age,
Unfortunately, the hall lost £3.5k with £2k referring to an invoice for work that had been done during the previous year’s period. In view of this, the trustees recommended that the committee review their pricing matrix to see if it was viable to increase their hire charges.
Also, they suggested that perhaps there are other areas where the committee could look to obtaining other bookings, e.g. caravan rallies as it is easy money without any high outlay. Perhaps, rather than others booking the hall to put on music events, the hall puts on some music events themselves. This may create a potential risk of a small loss or maybe just break even, but without trialling some events it cannot be gauged just what people want to see going on in their local village hall.
The hall is open to suggestions and put up a notice board to that effect in the entrance of the hall along with a request for new committee members or helpers. Unfortunately, there was no response.
For the second half of the year the committee members organised hot food for sale at some of the hirers’ larger events. On some occasions this went down well but, again, success is dependent on the number of people attending the event and, bearing in mind the current economic climate, how much money people have available to spend.
The entrance fee to the summer fete was reduced as people complained the previous year that it was too expensive. This was successful in achieving the footfall that was hoped for. However, with the fairground people failing to turn up and the dubious weather putting the classic car contingent off, people were not staying as long to spend their money. As a result, the fete made £2.2k less than the previous year. It is suggested that the next fete be discussed at length early in the year to see if things can be done to regenerate the event, e.g. more for the children. A mix of free and payable things that will keep them at the fete longer and possibly leaving monies for people to spend on other things.
The summer fete raffle made £787 and was down by £120 on the previous year. The prizes were well received by those that won and it is hoped that perhaps more prizes may be obtained from some more new sponsors this coming year.
Takings for the Bonfire were down by £380 on the previous year. An entertainer after the bonfire display to keep people at the hall longer was trialled but without success.
The previous committee had decided on a 5-year plan for improvements to the hall, but the current committee decided that this was not realistic as a lot of work needed to be done sooner than that. Having already spent a lot of money on patching up the various leaks in the roof, it became obvious that the heating, lighting, CCTV and car park all needed repairing/updating as soon as possible. A contingency financial plan of £5,000 was agreed should any major repairs be required.
The trustees can see that the committee are working hard to keep the hall going by raising the necessary monies and, hopefully, if their suggestions are carried out it might help the situation in the future. They feel that the hall is in a good financial position.
ANITA DUNBAR CAROLE BIMSON
24.4.24.
REGISTERED CHARITY NUMBER: 503027
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2023
for
Walmer Bridge Village Hall
Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA
Walmer Bridge Village Hall
Report of the Trustees for the Year Ended 31 August 2023
The trustees present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and activities
The principal activity of the charity is in the provision and maintenance of land and building for public use in the community. Its objective being to promote the benefit of the inhabitants of the Walmer Bridge neighbourhood in the provision of social and recreational facilities.
The Committee of Management consists of elected trustees, being elected at the AGM together with trustees appointed by organisations from within the local community as specified in the constitution. The trustees are confident that the activities of the charity satisfy the requirement to demonstrate that it meets the public benefit requirements in accordance with section 17 (5) of the 2011 Charities Act.
The charity relies heavily on the work of volunteers. The trustees would like to express their gratitude on behalf of the charity for the support and assistance received.
The trustees have paid due regard to the guidance on public benefit issued by the Charity Commission in deciding what activities the charity should undertake.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
During the year, the Village Hall was in use frequently and the trustees are pleased with the level of benefit provided to the local community.
FINANCIAL REVIEW
Financial position
The Statement of Financial Activities shows that income in the year amounted to £30,888 (2022-£39,006) and expenditure to £34,569 (2022-£37,664) resulting in a net loss of £3,681 (2022 surplus - £1,342). When added to the brought forward position this showed the charity had reserves of £58,415 (2022-£62,096) at the year end.
Of the reserves of £58,415, £3,377 were restricted as part of the roof repair fund.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was established by a charitable trust deed on 4 March 1975 and is unincorporated.
The charity's full name is Walmer Bridge Village Hall.
None of the trustees has any beneficial interest in the charity. All of the trustees are members of the charity and guarantee to contribute £1 in the vent of a winding up.
Anyone wishing to act as a trustee can approach the charity to discuss this.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 503027
Principal address
The Village Hall Gill Lane Walmer Bridge Preston PR4 5QN
1
Walmer Bridge Village Hall
Report of the Trustees for the Year Ended 31 August 2023
Trustees
T Shorrock (resigned 7.8.23) D Geoghegan Mrs A Dunbar (appointed 9.1.23) Mrs C Bimson (appointed 22.8.23)
Independent Examiner
Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA
Approved by order of the board of trustees on 2 November 2023 and signed on its behalf by:
D Geoghegan - Trustee
2
Independent Examiner's Report to the Trustees of Walmer Bridge Village Hall
Independent examiner's report to the trustees of Walmer Bridge Village Hall
I report to the charity trustees on my examination of the accounts of Walmer Bridge Village Hall (the Trust) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Tipping ICAEW Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA
2 November 2023
3
Walmer Bridge Village Hall
Statement of Financial Activities
for the Year Ended 31 August 2023
| 31.8.23 | 31.8.22 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | fund | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||||
| Donations and legacies | 5,115 | 55 | 5,170 | 5,363 | ||
| Other trading activities | 2 | 7,804 | - | 7,804 | 13,132 | |
| Investment income | 3 | 17,914 | - | 17,914 | 20,511 | |
| Total | 30,833 | 55 | 30,888 | 39,006 | ||
| EXPENDITURE ON | ||||||
| Raising funds | 4,423 | - | 4,423 | 10,319 | ||
| Charitable activities | ||||||
| Charitable | 30,146 | - | 30,146 | 27,345 | ||
| Total | 34,569 | - | 34,569 | 37,664 | ||
| NET INCOME/(EXPENDITURE) | (3,736) | 55 | (3,681) | 1,342 | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 58,774 | 3,322 | 62,096 | 60,754 | ||
| TOTAL FUNDS CARRIED FORWARD | 55,038 | 3,377 | 58,415 | 62,096 | ||
The notes form part of these financial statements
4
Walmer Bridge Village Hall
Balance Sheet
31 August 2023
| 31.8.23 | 31.8.22 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | fund | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| FIXED ASSETS | ||||||
| Tangible assets | 6 | 16,856 | - | 16,856 | 18,729 | |
| CURRENT ASSETS | ||||||
| Cash at bank and in hand | 38,902 | 3,377 | 42,279 | 44,052 | ||
| CREDITORS | ||||||
| Amounts falling due within one year | 7 | (720) | - | (720) | (685) | |
| NET CURRENT ASSETS | 38,182 | 3,377 | 41,559 | 43,367 | ||
| TOTAL ASSETS LESS CURRENT | ||||||
| LIABILITIES | 55,038 | 3,377 | 58,415 | 62,096 | ||
| NET ASSETS | 55,038 | 3,377 | 58,415 | 62,096 | ||
| FUNDS | 8 | |||||
| Unrestricted funds | 55,038 | 58,774 | ||||
| Restricted funds | 3,377 | 3,322 | ||||
| TOTAL FUNDS | 58,415 | 62,096 | ||||
The financial statements were approved by the Board of Trustees and authorised for issue on 2 November 2023 and were signed on its behalf by:
D Geoghegan - Trustee
The notes form part of these financial statements
5
Walmer Bridge Village Hall
Notes to the Financial Statements for the Year Ended 31 August 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Long leasehold - 10% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
31.8.23 31.8.22 £ £ Concerts and fêtes 7,804 13,132
6
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.8.23 | 31.8.22 | |
| £ | £ | |
| Hire of hall and facilities | 17,914 | 20,511 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 5,013 350 Other trading activities 13,132 - Investment income 20,511 - Total 38,656 350 EXPENDITURE ON Raising funds 10,319 - Charitable activities Charitable 27,345 - Total 37,664 - NET INCOME 992 350 RECONCILIATION OF FUNDS Total funds brought forward 57,782 2,972 TOTAL FUNDS CARRIED FORWARD 58,774 3,322 |
Total funds £ 5,363 13,132 20,511 39,006 10,319 27,345 37,664 1,342 60,754 62,096 |
|---|---|
7
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Long | ||||
| leasehold | ||||
| £ | ||||
| COST | ||||
| At 1 September 2022 and 31 August 2023 | 27,691 | |||
| DEPRECIATION | ||||
| At 1 September 2022 | 8,962 | |||
| Charge for year | 1,873 | |||
| At 31 August 2023 | 10,835 | |||
| NET BOOK VALUE | ||||
| At 31 August 2023 | 16,856 | |||
| At 31 August 2022 | 18,729 | |||
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||
| Other creditors | 31.8.23 £ 720 |
31.8.22 £ 685 |
||
| 8. | MOVEMENT IN FUNDS | |||
| Unrestricted funds | At | Net movement 1.9.22 in funds £ £ |
At 31.8.23 £ |
|
| General fund | 58,774 (3,736) |
55,038 | ||
| Restricted funds | ||||
| Roof appeal | 3,322 55 |
3,377 | ||
| TOTAL FUNDS | 62,096 (3,681) |
58,415 | ||
| Net movement in funds, included in the above are as follows: | ||||
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
||
| General fund | 30,833 (34,569) |
(3,736) | ||
| Restricted funds | ||||
| Roof appeal | 55 - |
55 | ||
| TOTAL FUNDS | 30,888 (34,569) |
(3,681) | ||
8
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.9.21 | in funds | 31.8.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 57,782 | 992 | 58,774 |
| Restricted funds | |||
| Roof appeal | 2,972 | 350 | 3,322 |
| TOTAL FUNDS | 60,754 | 1,342 | 62,096 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 38,656 | (37,664) | 992 |
| Restricted funds | |||
| Roof appeal | 350 | - | 350 |
| TOTAL FUNDS | 39,006 | (37,664) | 1,342 |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Unrestricted funds | At 1.9.21 £ |
Net movement in funds £ |
At 31.8.23 £ |
| General fund | 57,782 | (2,744) | 55,038 |
| Restricted funds | |||
| Roof appeal | 2,972 | 405 | 3,377 |
| TOTAL FUNDS | 60,754 | (2,339) | 58,415 |
9
Walmer Bridge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 69,489 | (72,233) | (2,744) | |
| Restricted funds | ||||
| Roof appeal | 405 | - | 405 | |
| TOTAL FUNDS | 69,894 | (72,233) | (2,339) | |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2023.
10
Walmer Bridge Village Hall
Detailed Statement of Financial Activities for the Year Ended 31 August 2023
| Detailed Statement of Financial Activities for the Year Ended 31 August 2023 |
||
|---|---|---|
| 31.8.23 | 31.8.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 5,170 | 5,363 |
| Other trading activities | ||
| Concerts and fêtes | 7,804 | 13,132 |
| Investment income | ||
| Hire of hall and facilities | 17,914 | 20,511 |
| Total incoming resources | 30,888 | 39,006 |
| EXPENDITURE | ||
| Other trading activities | ||
| Staging fundraising events | 4,423 | 10,319 |
| Charitable activities | ||
| Rates and water | 1,818 | 1,725 |
| Insurance | 2,446 | 2,296 |
| Gas and electric | 7,280 | 7,120 |
| Telephone | 317 | 913 |
| Sundries | 2,124 | 866 |
| Licences | 345 | 764 |
| Repairs and refurbishment | 4,159 | 4,364 |
| Cleaning costs | 4,302 | 3,950 |
| Caretaking | 2,602 | 2,549 |
| Consultancy fees | 2,160 | - |
| Long leasehold | 1,873 | 2,081 |
| Support costs | 29,426 | 26,628 |
| Governance costs | ||
| Accountancy and legal fees | 720 | 717 |
| Total resources expended | 34,569 | 37,664 |
| Net (expenditure)/income | (3,681) | 1,342 |
This page does not form part of the statutory financial statements
11
Walmer Bridge Village Hall
Contents of the Financial Statements for the Year Ended 31 August 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
Independent Examiner's Report to the Trustees of Walmer Bridge Village Hall
Independent examiner's report to the trustees of Walmer Bridge Village Hall
I report to the charity trustees on my examination of the accounts of Walmer Bridge Village Hall (the Trust) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Tipping ICAEW Tippings Chartered Accountants 115 Chapel Lane Longton Preston PR4 5NA 2 November 2023