## **Trustees' Annual Report for the period** Period start date Period end date 1st January 2020 31st December 2020 **To** **From** ## Section A Reference and administration details **Charity name** Weobley Village Hall **Other names charity is known by Registered charity number (if any)** 502873 **Charity's principal address** Gadbridge Road Weobley Herefordshire **Postcode HR4 8SN** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lyn Bruce|Chair||| ||Anne Cole|Vice Chair||| ||Lorraine Anderson|Secretary||| ||Per Milde|Treasurer||| ||Dr Victoria Mackie|||| ||Alan Jones|||| ||BeverleyButterfield|||| ||Peter Hereford|||| ||Patricia Shaw|||| ||Josephine Ware|||| ||Diane Rice|||| ||Jill Ainslie|||| ||Stella Hurdidge|||| ||Rose Tilbury||To 23/03/21|| ||David Hackley||To 04/03/20|| ||Vanessa Collins||From 27/01/20|| ||Marion Scott||From 27/01/20|| ||Prudence Lloyd||From 18/05/20|| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Nominated representatives of organisations using the Hall elected Trustee selection methods annually to form Trust Committee of Management. Election of up to four (eg. appointed by, elected by) additional community representatives. Co-option of two advisory members. ## **Additional governance issues (Optional information)** The Committee of Management meets bi-monthly with interim meetings by You **may choose** to include an elected Executive Committee. additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Governing Instrument Trust Deed dated 3[rd] October 1973 **Summary of the objects of the charity set out in its governing document** _‘A piece of land and the erection thereon of a building or buildings for the purpose of a village hall with such ancillary buildings as may be reasonably necessary or desirable for the use of the inhabitants of the district of Weobley in the County of Hereford without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants’_ **TAR** March **2012** 2 Managing and maintaining Weobley Village Hall for public benefit and with regard to guidance issued by the Charity Commission. Maintaining and improving facilities for use by local organisations, external groups and the general public, financed through room hire charges and fundraising activities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** The Hall is managed by volunteers. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Ongoing maintenance of the Hall including safety checks. **Summary of the main** Resurfacing of main hall floor. **achievements of the charity** New website and installation of Wi-fi. **during the year** Management of closure / restricted access due to Covid-19 restrictions and installation of related safety equipment. **TAR** March **2012** 4 ## **Section E Financial review** The Committee of Management approved Reserve fund to maximum of **Brief statement of the** £10,000 to be used for contingency purposes. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Funds raised through room hire charges and fundraising events to support the maintenance of the Hall building and improvement of facilities. Government grant support received due to Covid-19. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Lorraine Eve Anderson **Position (eg Secretary, Chair,** Secretary **etc) Date** 18.10.21 **TAR** March **2012** 5 Weobl Vllla Hall Account tst Jan - 31st mber 2020 INCOME 2020 2019 Lettln8S 2C4) Club/Llne Dar￿ 'Maddy's" (bar) Car park rentsl "Other" (see notes) 8.445.(X) 2.941.(I) 150.14 520.(X) 13.285.83 14.478.(KJ 3.046.(X) 170.91 520.IXI 6,587.26 25.341.97 I4.￿2.17 EXPENDITURE Caretsker aeanln8 in& materials 011, Elertrklty and Gas Water rates Insuranc• 259125 185.67 3.126.99 281.50 792.13 762.76 3y5.78 97.36 2.307.79 7.64225 954.40 3.156.56 765.IX> 7(M.72 9,673.54 Repairs & Renewals Printiw & Stationery "Other. (see notes) Transfer to Reserve Snstsnt access account) PAT, safety checks and fire alarni service 2.433.C 47820 564.10 14,169.43 26,32825 Excess of Irbcome over expenditure: 11.172.54 1,526.08 Accounts 2020 Openirq balar•ce 1st January current acL Excess of income over expenditure 10,158.55 11.172.54 CIA Closlryd balance as at 31st December 21,331.09 5233.67 26.S64.76 Total available cash 311)ecember 2020 Ptye y3 Ho lands Weobl Vllla Notes Income: Hall Fundra151ryJdonatlon& Lettlws 8.445.(Xl 21X) Supporters dub 1,820. Une dancl 1.121.lJ) Special events 1.636.31 3(X). Parlsh Cound . payment car park 520.Q) "Microtrw (￿le electr￿ty) 71558 "Maws 8aff 150.14 12730 GOV Grant 10,¢JJ).(x) Notes Expenditure: Heatlw and electrkltr. (X 2.034.94 1.092.05 (El Generated 71558. Nett cost electrldty 376.47) Caretsker. Payment and travel expenses 2.591aS 792.13 762.76 Testirqlsafety. PAT/Boiler servke/Flre syrtem 478.20 Cleani 185.67 Water. Water/Sewa8e 281SO Repalr& Fklor maln hall. aut. door service. misc 2344A4 753.68 Paintiry etL: 735.42 Pale 213 MISL: 471.74 New/ReplacemenL WIFI, Covkl 19. et 12(Kl.94 Payment Y• profft to 576.75 MISL: Statiornry 97.36 Covid 19, mtsL 616.40 Webslte: ()evelownenL serv•r fee, et 1,114.64 rtlficate b Inde ndent examoner. I have examlned the recort bank 5tstements and ott*r relevant pw)ers of"HopelaThls Weoblev Vlllaee Hall" for the perkxl I" January to 31. December 2020 incluslve of the Treasurerfs account for that wknd. I certify that the aCCoL￿t Is a tn* accurate statement and Is In accordance wlth the records ndent Exarnlner er Jan Milde, Treasurer Date: 5" May 2021. 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