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2024-03-31-accounts

Charity registration number 502812

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs J Farmer Ms K Jackson Mrs L Newton Charity number 502812 Principal address Common Road Dunnington York YO19 5NG Independent examiner Bretton Davis FCA of Hentons 124 Acomb Road York YO24 4EY

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

CONTENTS

Page
Trustees' report 1 - 2
Statement of trustees' responsibilities 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 14

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2024

The Trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's trust deed dated 4 June 1973, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

To provide, sustain and improve sporting and leisure provisions for the rural community of the Parish and surrounding villages.

The aim is to encourage the individual to flourish in a fully supportive environment that is comfortable and conductive to participation.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

The Dunnington Playing Fields Association continue to support the Sporting Sections and the Community in general. Our Volunteers in each Sporting Section work very hard to provide very good facilities. Everyone of all ages is encouraged to participate with juniors and seniors being offered coaching. We consider the organisation an important part of the community now that schools do not provide the option of trying different sports. We consider it is important for young people to become active to enhance both their physical and mental wellbeing. We also hold a lunch for the over 55's once a month which is well supported and have a lift and disabled access.

Financial review

2023/24 was a quiet year overall for the PFA, although higher than anticipated costs on the balcony waterproofing and electrical maintenance led to an overspend in the financial year. Income levels remained steady. The PFA continues to benefit from the Governments rates free policy

As at 31 March 2024 the PFA had unrestricted reserves of £71,708 (2023: £74,944) and restricted reserves of

£20,000 (2023: £20,000).

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to a year's expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The importance of maintaining these reserves into 2024/2025 is highlighted by the fact that income may be reduced following a reduction in some section numbers and Sports Club income which is related to use.

The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Plans for future periods

Financial stability for all the sections remains the priority. New ways to market the Sports Club are an ongoing process.

New volunteers have been found for the PFA and Sports Club and they are looking to make a plan to encompass the areas that are in need of review.

Structure, governance and management

The playing fields association is constituted as a charity registered in England and Wales and governed by the Trust Deed dated 4 June 1973.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

The Trustees who served during the year and up to the date of signature of the financial statements are as shown below.

Mrs J Farmer Mrs J Parkinson (Resigned 1 July 2023) Mrs P Shearing (Resigned 1 July 2023) Mr P Wordsworth (Resigned 1 July 2023) Mr P Newton (Resigned 1 July 2023) Mr G Wigdahl (Resigned 1 July 2023) Ms K Jackson Mr D Bailey (Resigned 1 July 2023) Mrs J Errington (Resigned 1 July 2023) Mrs L Newton Mr T Shearing (Resigned 1 July 2023)

The Playing Fields Association is composed of: a) Four officers - Chairman, Vice Chairman, Secretary and Treasurer.

These officers are elected at the Annual General Meeting of the Association which is usually held in the month of July at which any person of 21 years of age or over, resident in the Parish shall have the right to vote.

b) Management Committee

The Management Committee shall consist of such a number of Members and Trustees (including the above Officers) that shall never be less than the number of Representatives of Organisations of the Association and shall be elected at the Annual General Meeting of the Association as in the case of the Officers.

c) Organisations

One representative of each of the following organisations who have the right to appoint their own representative. Parish Council Parochial Church CouncilReading Room Bowls Club Cricket Club Football Club Table Tennis Sports Club Squash Club Tennis Club

The Playing Fields Association shall have the right to admit one representative from any new organisation started in the Parish provided that the number on the Management Committee is strictly adhered to.

d) Two co-opted Members

The Playing Fields Association shall have the right to co-opt two members annually.

The Playing Fields Association is entrusted with the control of the supervision of all activities in connection with the Playing Field and the responsibility both in respect of financial and all administrative arrangements in connection with the said Playing Field.

Bi-Monthly Committee meetings are held to discuss, authorise or reject any proposals financial or otherwise in connection with control and administration of the Playing Fields. Each section reports back to the PFA at the bimonthly meetings.

Through collaboration and partnership with other organisations within the Parish of the Playing Fields Association will contribute to local and regional development meeting the needs of all who wish to be involved.

The trustees' report was approved by the Board of Trustees.

Mrs J Farmer

Trustee Dated: 3 September 2024

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2024

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

I report to the Trustees on my examination of the financial statements of Dunnington & Grimston Playing Fields Association (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the Trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Bretton Davis FCA of Hentons

124 Acomb Road York YO24 4EY

Dated: 3 September 2024

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
3
2,607
-
Charitable activities
4
56,249
-
Investments
5
1,039
-
Total income
59,895
-
Expenditure on:
Charitable activities
6
63,131
-
Total expenditure
63,131
-
Net expenditure and
movement in funds
(3,236)
-
Reconciliation of funds:
Fund balances at 1 April 2023
74,944
20,000
Fund balances at 31 March
2024
71,708
20,000
Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
2,607
2,000
758
56,249
55,009
-
1,039
154
-
59,895
57,163
758
63,131
73,126
7,203
63,131
73,126
7,203
(3,236)
(15,963)
(6,445)
94,944
90,907
26,445
91,708
74,944
20,000
Total
2023
£
2,758
55,009
154
57,921
80,329
80,329
(22,408)
117,352
94,944

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
12
Investments
13
Current assets
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within
one year
15
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity
Restricted income funds
16
Unrestricted funds
2024
£
8,000
87,103
95,103
(5,663)
£
2,267
1
2,268
89,440
91,708
91,708
20,000
71,708
91,708
2023
£
10,000
101,141
111,141
(19,221)
£
3,023
1
3,024
91,920
94,944
94,944
20,000
74,944
94,944

The financial statements were approved by the Trustees on 3 September 2024

Mrs J Farmer Trustee

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Dunnington & Grimston Playing Fields Association is a public benefit entity and a registered charity in England and Wales and is unincorporated. The principal address is Common Road, Dunnington, York, YO19 5NG.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's trust deed dated 4 June 1973, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.

Interest received is included when receivable by the charity.

Grants for immediate expenditure are accounted for when they become receivable. Grants received for specific purposes are treated as restricted funds. Grants which are received for future accounting periods are deferred and recognised in those periods.

1.5 Expenditure

Resources expended are recognised in the statement of financial activities on an accruals basis.

Expenditure that is incurred in respect of specific activities are included in those cost categories. Expenditure which is incurred in respect to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Equipment

25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

1.8 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs. Financial assets classified as receivable within one year are not amortised.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less.

1.11 Creditors and provisions

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Donations and gifts
1,732
-
Grants receivable
875
-
2,607
-
Grants receivable for core activities
Children's playground
-
-
Changing rooms
-
-
Re-seeding
-
-
City of York Council
875
-
875
-
Total
Unrestricted
Restricted
Total
funds
funds
2024
2023
2023
2023
£
£
£
£
1,732
2,000
-
2,000
875
-
758
758
2,607
2,000
758
2,758
-
-
(5,900)
(5,900)
-
-
6,158
6,158
-
-
500
500
875
-
-
-
875
-
758
758

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

3 Income from donations and legacies

(Continued)

There are no unfulfilled conditions or other contingencies attached to these grants. The charity did not benefit directly from any other forms of government assistance.

The grant to upgrade the children's playground was returned to the parish council during the prior year.

4 Income from charitable activities

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Charitable activities
Other income 56,249 55,009
Income from investments
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 1,039 154

5 Income from investments

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

6 Expenditure on charitable activities

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Direct costs
Depreciation and impairment 756 1,008
Dunnington Sports Club 51,696 51,032
Boxing day walk fundraiser 1,400 1,100
Premises and maintenance costs 7,312 26,063
Cricket club 875 -
62,039 79,203
Share of support and governance costs (see note 7)
Governance 1,092 1,126
63,131 80,329
Analysis by fund
Unrestricted funds 63,131 73,126
Restricted funds - 7,203
63,131 80,329
7 Support costs allocated to activities
2024 2023
£ £
Governance costs 1,092 1,126
Analysed between:
Unrestricted funds 1,092 1,126
Governance costs includes payments to the independent examiner of £1,092 (2023: £1,126) for the
independent examination of the financial statements.
8 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets 756 1,008

9 Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. No Trustees expenses have been incurred.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

10 Employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2024 2023
Number Number
Total - -
There were no employees whose annual remuneration was more than £60,000.

11 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

12 Tangible fixed assets

Tangible fixed assets
Equipment
£
Cost
At 1 April 2023 16,344
At 31 March 2024 16,344
Depreciation and impairment
At 1 April 2023 13,321
Depreciation charged in the year 756
At 31 March 2024 14,077
Carrying amount
At 31 March 2024 2,267
At 31 March 2023 3,023
Fixed asset investments
Unlisted
investments
£
Cost or valuation
At 1 April 2023 & 31 March 2024 1
Carrying amount
At 31 March 2024 1
At 31 March 2023 1

13 Fixed asset investments

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

14 Debtors

Amounts falling due within one year:
Other debtors
15
Creditors: amounts falling due within one year
Accruals and deferred income
2024
£
8,000
2024
£
5,663
2023
£
10,000
2023
£
19,221

16 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At
Parish Council grounds maintenance fund
Previous year:
At
Parish Council grounds maintenance fund
Derwent Ward grant
City of York grant - Playground
City of York grant - Re-seeding
City of York grant - Changing rooms
1 April
2023
Incoming
resources
Resources
expended
At 31 March
2024
£
£
£
£
20,000
-
-
20,000
1 April
2022
Incoming
resources
Resources
expended
At 31 March
2023
£
£
£
£
20,000
-
-
20,000
545
-
(545)
-
5,900
(5,900)
-
-
-
500
(500)
-
-
6,158
(6,158)
-
26,445
758
(7,203)
20,000
1 April
2023
Incoming
resources
Resources
expended
At 31 March
2024
£
£
£
£
20,000
-
-
20,000
1 April
2022
Incoming
resources
Resources
expended
At 31 March
2023
£
£
£
£
20,000
-
-
20,000
545
-
(545)
-
5,900
(5,900)
-
-
-
500
(500)
-
-
6,158
(6,158)
-
26,445
758
(7,203)
20,000
20,000

Parish Council grounds maintenance - There is ac cumulative balance held by the Playing Fields Association and the Parish Council for repairs to the fabric of the building with agreement of both parties. Each party holds £20,000.

Derwent Ward - grant for hebicidal treatments.

City of York - Playground - grant for upgrading the children's playground. This was returned to the parish council during the prior year when they took over the activity park.

City of York - Re-seeding - grant for re-seeding and treatment of the playing fields.

City of York - Changing rooms - grant for the refurbishment of the changing rooms to make them suitable for females.

DUNNINGTON & GRIMSTON PLAYING FIELDS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

17 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At
General funds
Previous year:
At
General funds
Analysis of net assets between funds
At 31 March 2024:
Tangible assets
Investments
Current assets/(liabilities)
At 31 March 2023:
Tangible assets
Investments
Current assets/(liabilities)
1 April
2023
Incoming
resources
Resources
expended
At 31 March
2024
£
£
£
£
74,944
59,895
(63,131)
71,708
1 April
2022
Incoming
resources
Resources
expended
At 31 March
2023
£
£
£
£
90,907
57,163
(73,126)
74,944
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
2,267
-
2,267
1
-
1
69,440
20,000
89,440
71,708
20,000
91,708
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
3,023
-
3,023
1
-
1
71,920
20,000
91,920
74,944
20,000
94,944

18 Analysis of net assets between funds

19 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).