**REGISTERED CHARITY NUMBER: 0502809**
## **United Counties Agricultural and Hunters Society**
**Annual Report and Financial Statements for the Year Ended 30 November 2023**
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HB Enoch & Owen Ltd
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Chartered Accountants and Chartered Tax Advisers
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1 Spilman St
Carmarthen
SA31 1LE
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## **United Counties Agricultural and Hunters Society**
## **Contents of the Financial Statements for the Year Ended 30 November 2023**
||Page|
|---|---|
|Reference and Administrative Details|3|
|Report of the Trustees|4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 - 15|
## **United Counties Agricultural and Hunters Society**
## **Reference and Administrative Details For the Year Ended 30 November 2023**
United Counties Agricultural and Hunters Society
**Charity name** United Counties Agricultural and Hunters Society **Charity registration number** 0502809 **Principal office** The United Counties Showground Nantyci Carmarthen Carmarthenshire SA33 5DR **Registered office** The United Counties Showground Nantyci Carmarthen Carmarthenshire SA33 5DR **Trustees** Mrs S Thomas, Chairwoman Mr A Warlow Mr R L Evans Mr N Evans Mr R Evans Mr L S Davies Ms J Morgan Appointed 17th February 2023 **Independent Examiner** D L Owen FCA CTA HB Enoch & Owen Ltd 1 Spilman St Carmarthen SA31 1LE
3
## **United Counties Agricultural and Hunters Society**
## **Report of the Trustees For the Year Ended 30 November 2023**
The Charity Commission instructed the society that it required to reconstitute the trustees body and appoint a quorum of trustees and these include Roger Evans, Norman Evans, Alex Warlow, Lynn Davies, Robert Evans, Jane Morgan and Sian Thomas as Chairwoman of the Society.
The sale of the agricultural land has been achieved over latter years to reduce the Society's borrowings. This is in line with the Charity Commission's requirements. All steps necessary under the guidance of the Charity Commission were dealt with, they have now closed the case and are satisfied with the way the Society is run. The only monies now remaining is to Mr Ellis Davies. After a meeting with Mr Ellis Davies and our solicitor, Mr Kevin Thomas, both parties agreed the amount of £1,166.67 repayment per month over a 10 year period was acceptable. 4 years & 4 months is remaining.
Following a surplus for two consecutive financial years, a deficit has been incurred for this financial year. This is reacting to an increase in reserved funds by re-investing in to the Society. For that I wish to thank all officers for their continued hard work.
Approved by the Trustees on ….......................................... and signed on their behalf by:
…............................................... Mrs S Thomas Trustee
4
## **Independent Examiner’s Report to the Trustees of**
## **United Counties Agricultural and Hunters Society**
I report on the accounts of the Trust for the year ended 30 November 2023, which are set out on pages 6 to 15
## **Respective responsibilities of trustees and examiners**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- Examine the accounts under Section 145 of the 2011 Act
- To follow the procedures laid down in the General Directions given by the Charity
- - Commission (under Section 145(5)(b) of the 2011 Act); and
- To state whether particular matters have come to my attention.
## **Basis of the independent examiners report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view’ and the report is limited to those matters set out in the statements below.
## **Independent examiners statement**
In connection with my examination, no matter has come to my attention:
- Which gives us reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the
- - accounting requirements of the 2011 Act. Have not been met; or
To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
D L Owen FCA CTA HB Enoch & Owen Ltd Chartered Accountants and Chartered Tax Advisers 1 Spilman St Carmarthen SA31 1LE
Date: .............................................
5
## **United Counties Agricultural and Hunters Society**
## **Statement of Financial Activities For the Year Ended 30 November 2023**
|**INCOME AND EXPENDITURE**
**Incoming resources**
**Note**
Incoming resources from generated funds:
Voluntary income
2
Incoming resources from Charitable activities
4
Other incoming resources
5
**Total income**
**Resources expended**
Costs of generating funds:
Costs of generating voluntary income
6
Charitable activities
6
Governance costs
6
**Total expenses**
**Net movements in funds**
Balances brought forward
at 01 December 2022
**Balances carried forward**
**at 30 November 2023**|**Unrestricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2023**
**2022**
3,320
3,320
3,307
135,845
135,845
199,472
11,649
11,649
14,333
**150,815**
**150,815**
**217,112**
-
-
-
137,319
137,319
159,166
18,262
18,262
15,792
**155,582**
**155,582**
**174,958**
**-4,767**
**-4,767**
**42,154**
1,283,183
1,283,183 1,241,029
**1,278,416**
**1,278,416 1,283,183**
**==================== =======**|
|---|---|
## **Continuing operation**
All of the charity's activities (operations) in the above two financial years derived from continuing operations.
The Charity has no recognied gains or losses for the year other than the results above.
6
## **United Counties Agricultural and Hunters Society**
## **Balance Sheet as at 30 November 2023**
|**Note**
**FIXED ASSETS**
Tangible assets
10
**CURRENT ASSETS**
Stocks and work in progress
Debtors
11
Investments
12
Cash at bank and in hand
**CREDITORS**
Amounts falling due
within one year
13
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**CREDITORS**
Amounts falling due
after more than one year
14
**NET ASSETS**
**UNRESTRICTED FUNDS**
Other reserves
Unrestricted income funds
Total unrestricted funds
TOTAL CHARITY FUNDS|**£**
**£**
**£**
**£**
1,168,146
1,159,215
2,125
2,125
83,436
105,125
9,980
11,307
117,975
105,152
213,516
223,709
42,226
24,721
171,290
198,988
1,339,436
1,358,203
61,020
75,020
1,278,416
1,283,183
345,045
345,045
933,371
938,138
1,278,416
1,283,183
1,278,416
1,283,183
**2022**
**2023**|
|---|---|
Approved by the Board on …..................................... and signed on its behalf by:
…............................................
Mr L S Davies Trustee
7
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
## **1 ACCOUNTING POLICIES**
## **Basis of Preparation of Financial Statements.**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, applicable accounting standards and the Charities Act 2011.
## **Going Concern Basis of Accounting**
The financial statements have been prepared on the assumption that the Charity is able to carry on business as a going concern, which the trustees consider appropriate.
The financial statements show a deficit for this financial year, although a healthy reserve of funds remain.
## **Fund accounting policy**
Unrestricted income fund are general funds that are available for use at the trustees' discretion in furtherance of the objective of the charity.
Further details of each fund are disclosed in note 16.
## **Incoming resources**
Donations are recognied where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Deferred income represents amounts received for future periods, and is released to incoming resources in the period for which it has been received. Such income is only deferred when:
- The donor specifies that the donation must only be used in future accounting periods; or
- The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
## **Resources expended**
Liabilities are recognised as soon as there is a legal or contructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs associated with attracting voluntary income.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
## **Irrecoverable VAT**
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
8
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
## **Fixed assets**
Individual fixed assets costing £100 or more are intially recorded at cost.
## **Depreciation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Freehold Land 0% Improvements to Property 2% straight line basis Plant & Machinery 15% reducing balance basis
## **Stock**
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.
## **Operating leases**
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
|**2**
**Voluntary income**
**Donations and legacies**
Appeals and donations
**3**
**Grants receivable**
UK Government grants|**Unrestricted**
**Funds**
**Total Funds 2023**
**Total Funds 2022**
**£**
**£**
**£**
3,320
3,320
3,307
**3,320**
**3,320**
**3,307**
**Unrestricted**
**Funds**
**Total Funds 2023**
**Total Funds 2022**
**£**
**£**
**£**
0
0
10,532
**0**
**0**
**10,532**|
|---|---|
9
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
|**4**
Welsh Dairy Show
Hire of Showground Facilities
**5**
**Other incoming resources**
**Other income**
UK Government grants
Subscriptions
Other income
**Incoming resources from**
**charitable activities**|**Unrestricted**
**Funds**
**Total Funds 2023**
**Total Funds 2022**
**£**
**£**
**£**
73,348
73,348
72,373
62,497
62,497
127,099
**135,845**
**135,845**
**199,472**
**Unrestricted**
**Funds**
**Total Funds 2023**
**Total Funds 2022**
**£**
**£**
**£**
0
0
10,532
5,460
5,460
1,669
6,189
6,189
2,132
**11,649**
**11,649**
**14,333**|
|---|---|
10
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
## **6 Total resources expended**
|**Direct costs**
Show costs
Employment costs
Training costs
Establishment costs
Repairs and maintenance
Office expenses
Printing, posting and stationery
Equipment hire
Cleaning
Advertising and promotion
Travel costs
Independent examiner's fee
Legal and professional costs
Bank charges
Depreciation of tangible fixed assets|**Welsh Dairy**
**Show**
**Hire of**
**Showground**
**Facilities**
**Governance**
**Total**
**£**
**£**
**£**
**£**
-
-
-
-
7,701
7,701
15,402
30,803
0
53,220
53,220
25,477
25,477
3,973
3,973
1,205
1,205
763
191
953
6,662
6,662
2,985
1,347
4,332
332
332
2,670
2,670
7,876
7,876
747
747
8,329
9,001
17,331
**19,015**
**118,304**
**18,262**
**155,582**|
|---|---|
## **7 Trustees' remuneration and expenses**
During the year to 30th November 2023, no remuneration was paid to any of the Trustees
## **8 Net incoming resources**
Net incoming resources is stated after charging:
|Hire of plant & machinery - operating leases
Depreciation of owned assets|**2023**
**2022**
**£**
**£**
953
3,997
17,331
14,166
**18,284**
**18,163**|
|---|---|
11
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
- **9 Employees' remuneration**
The aggregate payroll costs of these persons were as follows:
|Wages and salaries|**2023**
**2022**
**£**
**£**
30,803
24,644
**30,803**
**24,644**|
|---|---|
No employee received emoluments of more than £60,000 during the year (2022 - No. 0)
12
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
## **10 Tangible fixed assets**
||||**Buildings &**|
|---|---|---|---|
|||**Plant & Office**|**Improvements**|
||**Freehold Land**|**Equipment**|**to property**
**Total**|
||**£**|**£**|**£**
**£**|
|**Cost**||||
|As at 30 November 2023|1,167,299|169,364|42,286
1,378,949|
|**Depreciation**||||
|As at 1 December 2022|72,744|113,836|6,893
193,472|
|Charge for the year|8,156|8,329|846
17,331|
|As at 30 November 2023|80,899|122,165|7,738
210,803|
|**Net book value**||||
|As at 30 November 2023|1,086,400|47,199|34,547
1,168,146|
|As at 30 November 2022|1,094,556|29,266|35,393
1,159,215|
|**Debtors**||||
|Trade debtors|||**2023**
**2022**
**£**
**£**
83,436
105,125|
|Other debtors|||-
-|
|Prepayments and accrued income|||-
-|
||||83,436
105,125|
|**Current asset investments**||||
|War Stock|||**2023**
**2022**
**£**
**£**
402
402|
|Loan - Flea For All Ltd|||9,578
10,905|
||||9,980
11,307|
|All current asset investments were held in the UK.||||
## **11 Debtors**
## **12 Current asset investments**
13
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
## **13 Creditors: Amounts falling due within one year**
|Trade creditors
Taxation and social security
Other creditors
Accruals and deferred income
Creditors amounts falling due within one year includes deferred income:
As at 1 December 2022
Amount released in the year
As at 30 November 2023|**2023**
**2022**
**£**
**£**
21,282
14,674
14,671
3,776
1,892
1,892
4,380
4,380
42,226
24,722
**2023**
**2022**
**£**
**£**
-
5,532
-
-5,532
-
-|
|---|---|
## **14 Creditors: Amounts falling due after more than one year**
|Other creditors - Loan|**2023**
**2022**
**£**
**£**
61,020
75,020
61,020
75,020|
|---|---|
14
## **United Counties Agricultural and Hunters Society**
## **Notes to the Financial Statements For the year Ended 30 November 2023**
## **15 Related parties**
## **Controlling entity**
The charity is controlled by the trustees.
## **Trustees' advances**
At the year end, the following balance was owed to Mr E Davies and family - 2023: £61,020 (2022: £75,020)
## **16 Analysis of funds**
|**General Funds**
Unrestricted income fund|**At 01**
**December**
**2022**
**Incoming**
**resources**
**Resources**
**expended**
**At 30**
**November**
**2023**
**£**
**£**
**£**
**£**
1,283,183
150,815
-155,582
1,278,416|
|---|---|
## **17 Net assets by fund**
|Tangible assets
Current assets
Creditors: Amounts falling due within one year
Creditors: Amounts falling due after one year
Net assets|**Unrestricted**
**Funds**
**Total Funds**
**2023**
**Total Funds**
**2022**
**£**
**£**
**£**
1,168,146
1,168,146
1,159,215
213,516
213,516
223,710
-42,226
-42,226
-24,721
-61,020
-61,020
-75,020
1,278,416
1,278,416
1,283,184|
|---|---|
15