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2024-08-31-accounts

Southport Spotlights Musical Theatre Society

Affiliated to National Operatic & Dramatic Association

Financial Statement and Report for the year 1[st] September 2023– 31[st] August 2024

Registered Charity No: 502783

Governing Instrument Articles of Association established 1952 and revised September 2011

Management Committee and Trustees

The Management committee of Southport Spotlights Musical Theatre Society (the Charity) is its trustees for the purpose of charity law throughout the report are collectively referred to as trustees.

Elizabeth M. Allwright President Andrew Steel Chairman Vacant Vice Chairman Cheryl Hornby Secretary Tanya Steel Treasurer Hilary Thomson Chairman (SONG)

Andrea Claire (Technical Advisor), Denise Marsters, Hannah Munro, Jim Donaldson, Elaine Cox, Tom Hornby. Chloe Merone (Co-opted August 2024).

Bankers

CAF Bank Ltd 25 Kings Hill West Malling Kent. ME19 4JQ

Solicitors to be confirmed

Independent Examiner

Mrs. Karen R Phillips 32 Rectory Road Churchtown Southport Merseyside. PR9 7PU

Contact Address Mrs. Tanya S Steel 134 Balmoral Drive Southport Merseyside. PR9 8PY

Report of the Trustees for the year ended 31[st] August 2024

The legal and administrative information provided with these accounts comply with current statutory requirements and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities. The accounts have been prepared on a receipts and payment basis.

Trustees’ interests

No trustee has any personal interest in any assets of the charity.

Objects of the charity

The Southport Spotlights Musical Theatre Society seeks to educate the public in the dramatic and operatic arts, to further the development and public appreciation of said arts and to assist and further such charitable institutions and charitable purposes as the management committee shall, from time to time determine.

To promote plays, drama, comedies, operas, operettas and other dramatic and operatic works of educational value.

To purchase, acquire and obtain interests in the copyright of, or the right to, perform or show any such dramatic or operatic works.

To encourage and involve young people of different age groups to play a complementary part.

Management structure

The management committee meets monthly to administer the charity and can coopt no more than four additional members. All officers and members of the management committee shall retire each year and shall be eligible for re-election at the Annual General Meeting.

The management committee can also appoint sub-committees where necessary, with specific terms of reference for their work. Within Southport Spotlights Musical Theatre Society the following sub-committees exist:

Southport Operatic New Generation Organising productions and social events (SONG) for members aged between ten and eighteen years old. SSMTS Social Committee Organising social events for SSMTS members.

Review of the activities of the charity

The trustees present the report and accounts for the year ended 31[st] August 2024

Shows

There were two shows performed by the senior section, “Encore” and “Company”. These were both well received. Audiences had in previous years been uneasy about returning to a theatre environment (after the initial Coronavirus outbreak) but this no longer seems the case. “Encore” made a small profit but unfortunately audience numbers were low for “Company” resulting in a loss of £4,831.89.

SONG also staged two production this year “Nativity” and “Les Miserable SE”. SONG’s productions proved to be popular and were well supported resulting in an overall profit (in this financial year) of £1,852.76.

Overheads

Senior Section

Membership has slightly increased on the last financial year. Membership is normally paid dependant on whether a person is in a show or not (apart from a few loyal members) and as two productions went ahead this year, the same as last year, then income from membership has remained constant. Membership and other income such as donations gave the senior society an overall income of £4,450.31. Shows to be performed in the coming year are “Evita” in February 2025 and “Beauty & the Beast” in July 2025.

A deposit of £1,200.00 has been paid for “Evita” in this financial year.

Junior Section

Deposits of £3,067.16 have been paid towards future productions. “Everybody’s Talking About Jamie” is due to be performed in April 2025. The show for November 2025 is yet to be decided.

The cost of the rehearsal rooms amounted to £2,665.00. SONG members continue to pay weekly subscriptions unlike the senior society who pay an annual fee. Social Events

The senior section was able to hold several social events in the last year including a very successful quiz night and after show parties. The Social Committee raised £303.00 for the society. SONG held various social events all of which were well supported. Funds raised from these events were used to cover expenditure costs for their productions of “Nativity” and “Les Miserable SE”.

Investment

£5,000.00 is currently invested in National Savings Income Bonds.

Summary

The Society, both junior and senior sections, is well known for producing excellent shows. Audiences were excellent for both the SONG shows but were disappointing low for the two shows performed by the senior section.

It is certainly heart warming to see audiences returning to our local theatres however we cannot become complacent. It has been a bad financial year for the society as a whole and it therefore remains more important than ever that we continue to support all live theatre whether it be our own society or not, on stage or off. Financial constraints are still a concern. General expenditure still exceeds general income and without the support of both the public and society members another disappointing financial year is more than a possibility.

Statement of Trustees’ responsibilities.

Law applicable to charities in England and Wales require the Trustees to prepare financial statements for each financial year which give a true and fair view of the charities financial activities during the year and of its financial position at the end of the year.

In preparing financial statements the Trustees are required to:

Select suitable accounting policies and then apply them consistently

Make judgments and estimates that are reasonable and prudent

State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements

Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charity Act 1991. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner

A resolution was proposed and accepted at the Annual General Meeting in November 2020 that Mrs. Karen Phillips is retained as the Independent Examiner to the Charity for the ensuing year.

By order of the trustees,

Chairman

Honorary Treasurer

Andrew J Steel

Tanya S Steel

Date: 23rd September 2024

Independent Examiner’s Report to the Trustees of Southport Spotlights Musical Theatre Society

I report on the accounts of the District for the year ended 31[st] August 2024 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43 (2) of the Charities Act 1993 (the Act 1993) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 43 (3) (a) of the 1993 Act)

To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43 (7) (b) of the 1993 Act) and

To state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report.

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given in the accounts.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that any material respect the requirements

Have not been met: or

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name Mrs K R Phillips K R Phillips Address 32 Rectory Road Southport Merseyside PR9 7PU Date: 17[th] November 2024

Southport Spotlights Musical Theatre Society Receipts & Payments Account Summary for the year ended 31st August 2024

2024 2023
Income
SSMTS
Income from shows 30,142 52,817
Income from social activities 2,165 2,077
Other Income 5,131 5,515
Sub Total 37,438 60,409
SONG
Income from shows 56,276 51,774
Income from social activities 0 0
Other Income 7,674 5,130
Sub Total 63,950 56,904
Total Income 101,388 117,313
Expenditure
SSMTS
Cost of shows 30,757 38,030
Cost of social activities 2,499 558
Cost of overheads 9,162 8,780
Sub Total 42,418 47,368
SONG
Cost of shows 52,492 35,744
Cost of social activities 251 100
Cost of overheads 9,354 7,925
Sub Total 62,097 43,769
Total Expenditure 104,515 91,137
Net receipts / (payments) for the year. -3,127 26,176
Statement of Assets and Liabilities at 31st August 2024
Monetary Assets
Income Bonds (SSMTS) 5,000 5,000
SSMTS
CAF Accounts 12,268 17,248
SONG
CAF Accounts 25,617 23,764
42,885 46,012
Assets retained for the charity's own use.
Depreciated by 33%
Coomber Audio System 12 18
Refreshments Stock 150 0
4 x Adjustable Tables 20 30
2 x Bar Stool 5 8
Keyboard 20 30
207 86
Liabilities Nil Nil
Total Net Assets 43,092 46,098

Southport Spotlights Musical Theatre Society/SONG Receipts & Payments Account

Ticket Sales
Programmes
Adverts/Sponsorship
Miscellaneous
Total Income
Staging
Wardrobe
Music
Publicity
Theatre
Production
Royalties/Dep
Miscellaneous
Total Expenditure
Show Balance
Membership
Bank Interest
Gift Aid / Donations
Miscellaneous
Fixed Costs
Wardrobe Room
Refreshment/Raffles
Insurance
Rehearsal Rooms
Variable Costs
Administration
Donations
Show Deposits
Miscellaneous
Overhead Balance
Members :Social
After Show Parties
Miscellaneous
Expenditure
Members: Social
After Show Parties
Miscellaneous
Social Balance
Total Balance
Income
Expenditure
Expenditure
Income
Income		 Misc.
Encore
Company
Total
13,781.00
12,555.50
26,336.50
358.00
302.00
660.00
520.00
535.00
1,055.00
1,222.00
869.00
2,091.00
0.00
15,881.00
14,261.50
30,142.50
4,920.50
5,596.81
10,517.31
375.43
136.05
511.48
3,460.00
3,740.00
7,200.00
728.10
869.23
1,597.33
2,940.95
3,118.95
6,059.90
450.00
550.00
1,000.00
723.49
2,954.91
3,678.40
0.00
193.08
193.08
0.00
13,598.47
17,159.03
30,757.50
0.00
2,282.53
-2,897.53
-615.00
1,035.00
1,035.00
635.35
635.35
820.00
28.05
157.21
1,005.26
1,959.96
202.78
293.00
2,455.74
4,450.31
230.83
450.21
5,131.35
0.00
122.46
122.46
1,057.31
0.00
0.00
1,057.31
1,620.00
1,946.25
3,566.25
743.46
33.05
9.80
786.31
0.00
1,200.00
1,200.00
2,085.86
90.43
253.52
2,429.81
5,209.09
1,743.48
2,209.57
9,162.14
-758.78
-1,512.65
-1,759.36
-4,030.79
429.70
429.70
320.00
204.00
524.00
1,210.80
1,210.80
1,210.80
320.00
633.70
2,164.50
637.50
29.70
667.20
303.05
279.00
582.05
1,249.57
1,249.57
1,887.07
303.05
308.70
2,498.82
-676.27
16.95
325.00
-334.32
-1,435.05
786.83
-4,331.86
-4,980.11
Social Activities
Overheads		 Misc.
Encore
Company
Total
13,781.00
12,555.50
26,336.50
358.00
302.00
660.00
520.00
535.00
1,055.00
1,222.00
869.00
2,091.00
0.00
15,881.00
14,261.50
30,142.50
4,920.50
5,596.81
10,517.31
375.43
136.05
511.48
3,460.00
3,740.00
7,200.00
728.10
869.23
1,597.33
2,940.95
3,118.95
6,059.90
450.00
550.00
1,000.00
723.49
2,954.91
3,678.40
0.00
193.08
193.08
0.00
13,598.47
17,159.03
30,757.50
0.00
2,282.53
-2,897.53
-615.00
1,035.00
1,035.00
635.35
635.35
820.00
28.05
157.21
1,005.26
1,959.96
202.78
293.00
2,455.74
4,450.31
230.83
450.21
5,131.35
0.00
122.46
122.46
1,057.31
0.00
0.00
1,057.31
1,620.00
1,946.25
3,566.25
743.46
33.05
9.80
786.31
0.00
1,200.00
1,200.00
2,085.86
90.43
253.52
2,429.81
5,209.09
1,743.48
2,209.57
9,162.14
-758.78
-1,512.65
-1,759.36
-4,030.79
429.70
429.70
320.00
204.00
524.00
1,210.80
1,210.80
1,210.80
320.00
633.70
2,164.50
637.50
29.70
667.20
303.05
279.00
582.05
1,249.57
1,249.57
1,887.07
303.05
308.70
2,498.82
-676.27
16.95
325.00
-334.32
-1,435.05
786.83
-4,331.86
-4,980.11
Social Activities
Overheads		 Misc.
Encore
Company
Total
13,781.00
12,555.50
26,336.50
358.00
302.00
660.00
520.00
535.00
1,055.00
1,222.00
869.00
2,091.00
0.00
15,881.00
14,261.50
30,142.50
4,920.50
5,596.81
10,517.31
375.43
136.05
511.48
3,460.00
3,740.00
7,200.00
728.10
869.23
1,597.33
2,940.95
3,118.95
6,059.90
450.00
550.00
1,000.00
723.49
2,954.91
3,678.40
0.00
193.08
193.08
0.00
13,598.47
17,159.03
30,757.50
0.00
2,282.53
-2,897.53
-615.00
1,035.00
1,035.00
635.35
635.35
820.00
28.05
157.21
1,005.26
1,959.96
202.78
293.00
2,455.74
4,450.31
230.83
450.21
5,131.35
0.00
122.46
122.46
1,057.31
0.00
0.00
1,057.31
1,620.00
1,946.25
3,566.25
743.46
33.05
9.80
786.31
0.00
1,200.00
1,200.00
2,085.86
90.43
253.52
2,429.81
5,209.09
1,743.48
2,209.57
9,162.14
-758.78
-1,512.65
-1,759.36
-4,030.79
429.70
429.70
320.00
204.00
524.00
1,210.80
1,210.80
1,210.80
320.00
633.70
2,164.50
637.50
29.70
667.20
303.05
279.00
582.05
1,249.57
1,249.57
1,887.07
303.05
308.70
2,498.82
-676.27
16.95
325.00
-334.32
-1,435.05
786.83
-4,331.86
-4,980.11
Social Activities
Overheads		 Misc.
Encore
Company
Total
13,781.00
12,555.50
26,336.50
358.00
302.00
660.00
520.00
535.00
1,055.00
1,222.00
869.00
2,091.00
0.00
15,881.00
14,261.50
30,142.50
4,920.50
5,596.81
10,517.31
375.43
136.05
511.48
3,460.00
3,740.00
7,200.00
728.10
869.23
1,597.33
2,940.95
3,118.95
6,059.90
450.00
550.00
1,000.00
723.49
2,954.91
3,678.40
0.00
193.08
193.08
0.00
13,598.47
17,159.03
30,757.50
0.00
2,282.53
-2,897.53
-615.00
1,035.00
1,035.00
635.35
635.35
820.00
28.05
157.21
1,005.26
1,959.96
202.78
293.00
2,455.74
4,450.31
230.83
450.21
5,131.35
0.00
122.46
122.46
1,057.31
0.00
0.00
1,057.31
1,620.00
1,946.25
3,566.25
743.46
33.05
9.80
786.31
0.00
1,200.00
1,200.00
2,085.86
90.43
253.52
2,429.81
5,209.09
1,743.48
2,209.57
9,162.14
-758.78
-1,512.65
-1,759.36
-4,030.79
429.70
429.70
320.00
204.00
524.00
1,210.80
1,210.80
1,210.80
320.00
633.70
2,164.50
637.50
29.70
667.20
303.05
279.00
582.05
1,249.57
1,249.57
1,887.07
303.05
308.70
2,498.82
-676.27
16.95
325.00
-334.32
-1,435.05
786.83
-4,331.86
-4,980.11
Social Activities
Overheads		 Misc.
Nativity
Les Mis SE
Total
14,606.81
30,595.00 45,201.81
920.00
1,582.00
2,502.00
330.00
465.00
795.00
225.00
2,485.00
5,067.00
7,777.00
225.00 18,341.81
37,709.00 56,275.81
3,835.41
8,585.82 12,421.23
698.18
3,348.54
4,046.72
2,560.00
6,220.00
8,780.00
495.00
1,427.33
1,922.33
0.00
10,864.01 10,864.01
1,300.00
1,000.00
2,300.00
4,799.79
7,208.18 12,007.97
0.00
150.00
150.00
0.00 13,688.38
38,803.88 52,492.26
225.00
4,653.43
-1,094.88
3,783.55
429.09
126.50
162.89
755.64
3,385.27
1,165.56
748.00
1,147.00
108.00
4,219.00
2,331.73
3,511.77
1,273.56
7,117.06
528.00
528.00
750.00
540.00
1,375.00
2,665.00
60.00
60.00
3,067.16
3,067.16
1,731.97
668.34
583.00
2,983.31
6,137.13
1,208.34
1,958.00
9,303.47
-3,805.40
2,303.43
-684.44
-2,186.41
557.00
557.00
0.00
0.00
0.00
557.00
557.00
64.56
64.56
33.92
115.00
87.90
236.82
0.00
33.92
115.00
152.46
301.38
-33.92
-115.00
404.54
255.62
-3,614.32
6,841.86
-1,374.78
1,852.76
Social Activities		 Misc.
Nativity
Les Mis SE
Total
14,606.81
30,595.00 45,201.81
920.00
1,582.00
2,502.00
330.00
465.00
795.00
225.00
2,485.00
5,067.00
7,777.00
225.00 18,341.81
37,709.00 56,275.81
3,835.41
8,585.82 12,421.23
698.18
3,348.54
4,046.72
2,560.00
6,220.00
8,780.00
495.00
1,427.33
1,922.33
0.00
10,864.01 10,864.01
1,300.00
1,000.00
2,300.00
4,799.79
7,208.18 12,007.97
0.00
150.00
150.00
0.00 13,688.38
38,803.88 52,492.26
225.00
4,653.43
-1,094.88
3,783.55
429.09
126.50
162.89
755.64
3,385.27
1,165.56
748.00
1,147.00
108.00
4,219.00
2,331.73
3,511.77
1,273.56
7,117.06
528.00
528.00
750.00
540.00
1,375.00
2,665.00
60.00
60.00
3,067.16
3,067.16
1,731.97
668.34
583.00
2,983.31
6,137.13
1,208.34
1,958.00
9,303.47
-3,805.40
2,303.43
-684.44
-2,186.41
557.00
557.00
0.00
0.00
0.00
557.00
557.00
64.56
64.56
33.92
115.00
87.90
236.82
0.00
33.92
115.00
152.46
301.38
-33.92
-115.00
404.54
255.62
-3,614.32
6,841.86
-1,374.78
1,852.76
Social Activities		 Misc.
Nativity
Les Mis SE
Total
14,606.81
30,595.00 45,201.81
920.00
1,582.00
2,502.00
330.00
465.00
795.00
225.00
2,485.00
5,067.00
7,777.00
225.00 18,341.81
37,709.00 56,275.81
3,835.41
8,585.82 12,421.23
698.18
3,348.54
4,046.72
2,560.00
6,220.00
8,780.00
495.00
1,427.33
1,922.33
0.00
10,864.01 10,864.01
1,300.00
1,000.00
2,300.00
4,799.79
7,208.18 12,007.97
0.00
150.00
150.00
0.00 13,688.38
38,803.88 52,492.26
225.00
4,653.43
-1,094.88
3,783.55
429.09
126.50
162.89
755.64
3,385.27
1,165.56
748.00
1,147.00
108.00
4,219.00
2,331.73
3,511.77
1,273.56
7,117.06
528.00
528.00
750.00
540.00
1,375.00
2,665.00
60.00
60.00
3,067.16
3,067.16
1,731.97
668.34
583.00
2,983.31
6,137.13
1,208.34
1,958.00
9,303.47
-3,805.40
2,303.43
-684.44
-2,186.41
557.00
557.00
0.00
0.00
0.00
557.00
557.00
64.56
64.56
33.92
115.00
87.90
236.82
0.00
33.92
115.00
152.46
301.38
-33.92
-115.00
404.54
255.62
-3,614.32
6,841.86
-1,374.78
1,852.76
Social Activities		 Misc.
Nativity
Les Mis SE
Total
14,606.81
30,595.00 45,201.81
920.00
1,582.00
2,502.00
330.00
465.00
795.00
225.00
2,485.00
5,067.00
7,777.00
225.00 18,341.81
37,709.00 56,275.81
3,835.41
8,585.82 12,421.23
698.18
3,348.54
4,046.72
2,560.00
6,220.00
8,780.00
495.00
1,427.33
1,922.33
0.00
10,864.01 10,864.01
1,300.00
1,000.00
2,300.00
4,799.79
7,208.18 12,007.97
0.00
150.00
150.00
0.00 13,688.38
38,803.88 52,492.26
225.00
4,653.43
-1,094.88
3,783.55
429.09
126.50
162.89
755.64
3,385.27
1,165.56
748.00
1,147.00
108.00
4,219.00
2,331.73
3,511.77
1,273.56
7,117.06
528.00
528.00
750.00
540.00
1,375.00
2,665.00
60.00
60.00
3,067.16
3,067.16
1,731.97
668.34
583.00
2,983.31
6,137.13
1,208.34
1,958.00
9,303.47
-3,805.40
2,303.43
-684.44
-2,186.41
557.00
557.00
0.00
0.00
0.00
557.00
557.00
64.56
64.56
33.92
115.00
87.90
236.82
0.00
33.92
115.00
152.46
301.38
-33.92
-115.00
404.54
255.62
-3,614.32
6,841.86
-1,374.78
1,852.76
Social Activities		 2023/24 Total
71,538.31
3,162.00
1,850.00
9,868.00
86,418.31
22,938.54
4,558.20
15,980.00
3,519.66
16,923.91
3,300.00
15,686.37
343.08
83,249.76
3,168.55
1,035.00
798.24
1,753.26
6,674.74
12,248.41
0.00
122.46
1,585.31
6,231.25
846.31
0.00
4,267.16
5,413.12
18,465.61
-6,217.20
986.70
524.00
1,210.80
2,721.50
94.26
1,055.69
1,249.57
2,800.20
-78.70
-1,435.05 786.83 -4,331.86 -4,980.11 -3,614.32 6,841.86 -1,374.78 1,852.76 -3,127.35