## **Herbert William Mawer Trust**
**Trustees' report and financial statements**
**for the year ended 31 December 2021**
**Charity number: 502772**
## **Herbert William Mawer Trust**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative information|**1**|
|Trustees report|**2 - 3**|
|Independent examiners' report|**4**|
|Statement of financial activities|**5**|
|Balance sheet|**6**|
|Notes to the financial statements|**7 - 13**|
## **Herbert William Mawer Trust**
## **Legal and administrative information**
**Charity number** 502772 **Registered office** Sion Hill Hall Kirby Wiske Thirsk North Yorkshire YO7 4EU **Trustees** M Mallaby R W Rusby W Calvert **Independent Examiners** Mr W G Pearson FCA FCCA The Barker Partnership Chartered Accountants & Statutory Auditors 17 Central Buildings Market Place Thirsk North Yorkshire YO7 1HD **Bankers** Barclays 193 High Street Northallerton North Yorkshire DL7 8LJ
**1**
## **Herbert William Mawer Trust**
## **Report of the trustees for the year ended 31 December 2021**
The trustees present their report and the financial statements for the year ended 31 December 2021. The trustees who served during the year and up to the date of this report are set out on page 1.
## **Structure, governance and management**
## _Governing document_
The Herbert William Mawer Trust is regulated by a Trust Deed dated 1 October 1973 and a supplemental deed dated 12 August 1982.
## _Appointment of trustees_
The trustees are appointed by a resolution of the Trustees passed by a majority of the Trustees.
## **Objectives and activities**
## _Summary of the objects of the charity set out in its governing document_
The trustees shall stand possessed of the museum property upon trust to use and permit the same to be used as and for a museum open to the public at all reasonable times for the public exhibition of the Mawer Collection and for no other purpose whatsoever and shall stand possessed of the Mawer Collection upon trust for the purpose of its public exhibition in the museum property.
The Herbert William Mawer Trust exists to preserve Sion Hill Hall and its estate permanently for the benefit of the nation, and to display the Herbert William Mawer collection of antiques and works of art within the house. To achieve this the Trustee’s aim to maximise the return from letting those parts of the property endowment not open to the public, and from investments held. Entrance fees are charged for access to the house and gardens. The pricing policy reflects the Trustees policy of enabling as many people as possible to enjoy the house and its collection, whilst providing some income to help sustain ongoing maintenance costs.
To this end prudent management of the Trusts finances are of prime importance, maintaining sufficient funds to secure the long-term objectives of the founder.
When reviewing the charity's objectives and activities and future plans the trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit.
## **Achievements and performance**
## _The House_
The house is in remarkably good condition. A general on-going maintenance programme is carried out throughout the year. The annual spring clean of antiques and works of art was conducted in February and March. The maintenance, and servicing of the burglar and fire alarm was carried out in Spring, and general electrical inspection and plumbing repairs/improvements made throughout the year. The original house Edwardian surface water drains i.e. from the roof and gutters, had to have extensive maintenance, and required the storage tanks and drains to be flushed due to a blockage.
## _The Gardens and Grounds_
The extensive gardens and grounds require on-going maintenance. Significant repairs and renewal of parkland fencing, and gates took place to ensure security of livestock. Repairs carried out to the drive and access due to damage caused by use and erosion. Strong winds brought down several trees which needed to be cleared.
## _Entrance Fees_
There was limited access to the House due to ongoing uncertainty regarding covid, with some access to the gardens. The Trust continues to receive positive feedback from visitors enjoying the beauty of the house, garden, and its tranquil surroundings.
## _The Stable Block, Coach House and Joiner's Workshop_
The Trust continue to let these premises. On-going maintenance repairs are carried out as and when necessary.
**2**
## **Herbert William Mawer Trust**
## **Report of the trustees for the year ended 31 December 2021**
## _Falconry Centre_
The Falconry Centre continues to attract a good number of visitors to the Estate, and is a major visitor attraction in the area.
## _Sion Lodge_
The Trust continues to let this property, which was redecorated.
## _40a Topcliffe Road_
The property is currently vacant. Plans are to carry-out a complete refurbishment.
## _40b Topcliffe Road_
The property is currently vacant. Plans are to carry-out a complete refurbishment.
## _Grazing_
The Trust continues to let the grazing. Boundary hedge cutting and maintenance continues throughout the year.
## **Financial review**
## _Reserves policy_
The net assets of the charity have decreased in the year by £10,550 from £2,059,086 to £2,048,536 (2020 - an increase of £16,568).
Free reserves are calculated as total reserves less any restricted funds, fixed assets or designated funds.
The charity's free reserves were £206,107 as at 31 December 2021 (2020 - £216,178).
## **Statement of trustees' responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board
M Mallaby Date: 26 April 2022
**3**
## **Herbert William Mawer Trust**
## **Independent examiner's report to the trustees on the unaudited financial statements of Herbert William Mawer Trust.**
I report on the accounts of Herbert William Mawer Trust for the year ended 31 December 2021 set out on pages 5 to 13.
## **Respective responsibilities of trustees and independent examiner**
As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply, and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act;
- and to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep proper accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
## **Mr W G Pearson FCA FCCA**
The Barker Partnership Chartered Accountants & Statutory Auditors 17 Central Buildings Market Place Thirsk North Yorkshire YO7 1HD
Date: 26 April 2022
**4**
## **Herbert William Mawer Trust**
## **Statement of financial activities**
## **For the year ended 31 December 2021**
|||**Unrestricted **|**Unrestricted **|**Endowment**|**2021**|**2021**|**2020**|
|---|---|---|---|---|---|---|---|
|||**funds**||**funds**|**Total**||**Total**|
||**Notes**|**£**||**£**|**£**||**£**|
|**Income and endowments from:**||||||||
|Investments|2|49,782||-|49,782||52,994|
|Charitable activities|3|1,737||-|1,737||298|
|Other incoming resources|4|14,715||-|14,715||30,419|
|**Total**||66,234||-|66,234||83,711|
|**Expenditure on:**||||||||
|Charitable activities|5|76,784||-|76,784||67,143|
|**Total**||76,784||-|76,784||67,143|
|**Net income (expenditure)**||(10,550|)|-|(10,550|)|16,568|
|Total funds brought forward (as restated)|16|1,564,716||494,370|2,059,086||2,042,518|
|**Total funds carried forward**||1,554,166||494,370|2,048,536||2,059,086|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 7 to 13 form an integral part of these financial statements.
**5**
## **Herbert William Mawer Trust**
## **Balance sheet as at 31 December 2021**
|**Notes**
**Fixed assets**
Intangible assets
8
Tangible assets
9
Heritage assets
10
Investments
11
**Current assets**
Debtors
12
Cash at bank and in hand
**Creditors: amounts falling**
**due within one year**
13
**Net current assets**
**Net assets**
**Funds**
14
Endowment funds
Unrestricted income funds
**Total funds**|**2021**
**£**
**£**
2,400
1,507
468,912
1,369,610
1,842,429
1,413
208,947
210,360
)
(4,253
206,107
2,048,536
494,370
1,554,166
2,048,536|**2020**
**£**
**£**
2,800
1,586
468,912
1,369,610
1,842,908
1,480
219,311
220,791
)
(4,613
216,178
2,059,086
494,370
1,564,716
2,059,086|
|---|---|---|
The financial statements were approved by the trustees on 26 April 2022 and signed on its behalf by
**M Mallaby Chairman**
The notes on pages 7 to 13 form an integral part of these financial statements.
**6**
## **Herbert William Mawer Trust**
## **Notes to financial statements for the year ended 31 December 2021**
## **1. Accounting policies**
The principal accounting policies are summarised below.
## **1.1. Basis of accounting**
The financial statements are prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Charities Act 2011.
The financial statements are prepared in sterling, which is the functional currency of the entity.
## **1.2. Cashflow**
The charity has taken advantage of the exemption in FRS102 from the requirement to produce a cashflow statement because it is a small charity.
## **1.3. Fund accounting**
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by either the charity or the donor.
## **1.4. Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Income from investments is included in the year in which it is receivable.
## **1.5. Resources expended**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs include central function and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
**7**
## **Herbert William Mawer Trust**
## **Notes to financial statements**
## **for the year ended 31 December 2021**
## **1.6. Tangible fixed assets and depreciation**
These are capitalised if they can be used for more than one year and cost at least £1,000. They are valued at cost, or if gifted, at the value to the charity on receipt.
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Equipment
- On a reducing balance at 5% per annum
## **1.7. Heritage assets**
The charity holds heritage assets, which are tangible fixed assets of historical, artistic or scientific importance that are held to advance preservation and conservation objectives of the charity. Newly purchased heritage assets are capitalised and included at cost including any incidental expenses of acquisition.
Where heritage assets were acquired in past accounting periods and not capitalised, it can be difficult or costly to attribute a cost or value to them. In such cases, these assets are excluded from the balance sheet if reliable cost information is not available and conventional valuation approaches lack sufficient reliability or significant costs are involved in the reconstruction or analysis of past accounting records or in valuation, which are onerous compared with the additional benefit derived by users of the accounts in assessing the trustees stewardship of the assets.
The very long expected lives of heritage assets, due to their nature, value and need to be protected and preserved means that depreciation is not material and is, therefore, not provided.
## **1.8. Investment properties**
Fixed asset investments are initially recognised at their transaction cost and subsequently measured at market value at the Balance Sheet date. Investment gains and losses, whether realised or unrealised, are combined and presented as 'Gains/(Losses) on investments' in the Statement of Financial Activities.
## **1.9. Intangible fixed assets**
BPS entitlements are written off in equal annual instalments over the estimated useful economic life of 9 years.
## **2. Investments**
|Rents received
Bank interest received|**2021**
**Total**
**£**
49,762
20
49,782|**2020**
**Total**
**£**
52,650
344|
|---|---|---|
|||52,994|
**8**
## **Herbert William Mawer Trust**
## **Notes to financial statements for the year ended 31 December 2021**
|**3.**
**Charitable activities**
Admissions
**4.**
**Other incoming resources**
Rural payments agency
Miscellaneous income
Government grant
Personal loan written off
**5.**
**Charitable activities**
Repairs and maintenance
Rates and water
Light and heat
Insurance
Governance and support costs|**2021**
**Total**
**£**
1,737
1,737
**2021**
**Total**
**£**
5,373
9,342
-
-
14,715
**2021**
**Total**
**£**
34,782
4,658
5,006
10,873
21,465
76,784|**2020**
**Total**
**£**
298|
|---|---|---|
|||298|
|||**2020**
**Total**
**£**
5,649
2,260
10,000
12,510|
|||30,419|
|||**2020**
**Total**
**£**
33,914
2,571
4,175
9,603
16,880|
|||67,143|
**9**
## **Herbert William Mawer Trust**
## **Notes to financial statements for the year ended 31 December 2021**
## **6. Analysis of governance and support costs**
|**Charitable**
**activities**
**£**
Governance costs
Accountancy
1,440
Management services
13,973
Professional fees
3,232
Support costs
Telephone
1,419
Printing postage and stationery
331
Advertising
156
Subscriptions
226
Depreciation
479
Sundry expenses
209
21,465|**2021**
**Total**
**£**
1,440
13,973
3,232
1,419
331
156
226
479
209
21,465|**2020**
**Total**
**£**
1,800
10,815
1,050
1,422
868
198
44
484
199|
|---|---|---|
|||16,880|
## **7. Employees**
## **Employment costs**
No salaries or wages have been paid to employees during the year.
## **Number of employees**
The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:
|full time equivalents, was as follows:|||
|---|---|---|
||**2021**|**2020**|
||**Number**|**Number**|
|Trustees|3|3|
## **7.1. Trustees' emoluments**
During the year no trustees (2020 - none) were reimbursed for any expenses incurred.
Neither the trustees nor any person connected with them received any remuneration during the year (2020 - none).
**10**
## **Herbert William Mawer Trust**
## **Notes to financial statements for the year ended 31 December 2021**
|**8.**
**Intangible fixed assets**
**Entitlements**
**£**
**Cost**
At 1 January 2021 and
At 31 December 2021
3,600
At 1 January 2021
800
Charge for the year
400
At 31 December 2021
1,200
**Net book values**
At 31 December 2021
2,400
At 31 December 2020
2,800
**9.**
**Tangible fixed assets**
**Equipment**
£
**Cost or valuation**
At 1 January 2021 and
At 31 December 2021
43,630
**Depreciation**
At 1 January 2021
42,044
Charge for the year
79
At 31 December 2021
42,123
**Net book values**
At 31 December 2021
1,507
At 31 December 2020
1,586|**Total**
**£**
3,600
800
400
1,200
2,400
2,800
**Total**
£
43,630
42,044
79
42,123
1,507
1,586|**Total**
**£**
3,600|
|---|---|---|
|||800
400|
|||1,200|
|||2,400|
|||2,800|
**11**
## **Herbert William Mawer Trust**
## **Notes to financial statements for the year ended 31 December 2021**
|**10.**
**Heritage assets**
**Sion Hill Hall**
**and collection**
**£**
**Cost**
At 1 January 2021 and
At 31 December 2021
468,912
**Net book values**
At 31 December 2021
468,912
At 31 December 2020
468,912|**Total**
**£**
468,912|
|---|---|
||468,912|
||468,912|
All Heritage assets were acquired by the charity on dates earlier than the previous 5 years and therefore no analysis of historical expenditure is shown.
|**11.**|**Fixed asset investments**|**Investment**||
|---|---|---|---|
|||**properties**|**Total**|
|||**£**|**£**|
||**Valuation**|||
||At 1 January 2021 and|||
||At 31 December 2021|1,369,610|1,369,610|
||Historical cost as at 31 December 2021|34,500|34,500|
Investment properties were revalued by the Trustees in June 2021. In the opinion of the Trustees there has been no material change to the value of these properties between June 2021 and the balance sheet date.
## **12. Debtors**
|Trade debtors
Prepayments and accrued income|**2021**
**£**
-
1,413
1,413|**2020**
**£**
248
1,232|
|---|---|---|
|||1,480|
**12**
## **Herbert William Mawer Trust**
## **Notes to financial statements for the year ended 31 December 2021**
## **13. Creditors: amounts falling due within one year**
|**within one year**
Other creditors
Accruals and deferred income|**2021**
**£**
2,585
1,668
4,253|**2020**
**£**
2,585
2,028|
|---|---|---|
|||4,613|
## **14. Analysis of net assets between funds**
||**Unrestricted **|**Unrestricted **|**Endowment**|**Total**||
|---|---|---|---|---|---|
||**funds**||**funds**|**funds**||
||**£**||**£**|**£**||
|Fund balances at 31 December 2021 as represented by:||||||
|Intangible fixed assets|2,400||-|2,400||
|Tangible fixed assets|1,345,659||494,370|1,840,029||
|Current assets|210,360||-|210,360||
|Current liabilities|(4,253|)|-|(4,253|)|
||1,554,166||494,370|2,048,536||
## **15. Unrestricted funds**
|**Unrestricted funds**||||||
|---|---|---|---|---|---|
|||**At**|**Incoming**|**Outgoing**|**At**|
||**1**|**January 2021**|**resources**|**resources 31 December 2021**||
|||**£**|**£**|**£**|**£**|
|General funds||1,564,716|66,234|)
(76,784|1,554,166|
|**Endowment funds**|**At**|**At**|
|---|---|---|
||**1 January 2021**|**31 December 2021**|
||**£**|**£**|
|Permanent Endowment|494,370|494,370|
## **16. Endowment funds**
## **17. Related parties**
There were no transactions with related parties during the year.
**13**