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2023-03-31-accounts

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

(Charity Number 502613)

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR

ENDED 31[st] MARCH 2023

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 1

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

Life President

Gordon Smith

Trustees and Committee Members – since the AGM July 2022

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 2

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

REFERENCE AND ADMINISTRATION DETAILS OF THE CHARITY, TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31[ST] MARCH 2023

Bankers

Lloyds Bank PLC,Blackheath, London, BX1 1LT

National Westminster Bank Plc, Gosforth, Newcastle upon Tyne NE3 1ET

Virgin Money PLC, Jubilee House Gosforth, Newcastle upon Tyne NE3 4PL

Auditor

IR Clements FCA, Jesmond, Newcastle upon Tyne NE2 4JR

Village Hall Address Playing Field and Pavilion Address

Grange Road,

Stamfordham Sports Pavilion

Stamfordham Grange Park

Newcastle upon Tyne NE18 0NA Stamfordham NE18 0AH

Stamfordham Playing Field & Village Hall Registered Address

14 South Side

Stamfordham

Newcastle upon Tyne NE18 0PB

Charity Registration No. 502613

www.stamfordhamvillagehall.co.uk

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 3

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

Stamfordham NE18 0PF Charity Registration No. 502613

www.stamfordhamvillagehall.co.uk

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] MARCH 2023

Aims and Organisation

The Charity is regulated by a scheme dated 2[nd] November 1983, and sealed by the Charity Commission for England and Wales. The objective of the Trust is the provision and maintenance of a Playing Field and Village Hall for the use of the inhabitants of the Parish of Stamfordham and its neighbourhood.

Trustees

Details of the Trustees are shown in the Administrative details on page 2.

There is a representative vacancy for Stamfordham Young Farmers.

Review of the Year and Activities

Lifting of Covid rules saw the end of zoom meetings and trustees were able to meet in person again.

Trustees met on 6 occasions: 6th April 2022 Buildings Committee 28th April 2022 Full trustees 18th July 2022 AGM & election of four committee members and representative members 29th September 2022 1st trustees meeting following the AGM election of Chair, Vice Chair, treasurer and Secretary 20th October 2022 Full trustees meeting 26th January 2022. Full trustees meeting

Sue Noble retired from post of Secretary. The trustees registered huge thanks to her for her service over a number of years.

It was with great sadness that the trustees reported that Bill Telfer, a long-time chairman and stalwart of the charity, passed away in August 2022.

Three new trustees were welcomed.

A cleaner continues to be employed for 8 hours a week with statutory holidays. It is clear, however, that the building requires a deep clean at least twice a year.

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 4

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] MARCH 2023 (continued)

Small maintenance and improvement jobs have been carried out:

Replastering and painting the wall to left of stage damaged by water ingest. This will really require further attention once the roof section is made water tight.

Shelving the cupboard between the hall and Lees Room to store a large amount of equipment for functions which have been kindly donated by Gill and Mick Brown at Dissington hall. This includes numerous white function table cloths which are now laundered by A1 Laundry who collect and deliver.

This year’s user groups returned and new ones took a weekly slot. The User Groups which give regular monthly income are very much appreciated:

Bowls, Crafty Reivers, Toddlers, Art, Karate, Theatre, Dance, Yoga, WI, Parish Council Meetings

User group extra hire:

Karate Black Belt Testing

WI Domino drive

Large hirings which have a substantial impact on income:

Sloan trophy, Cyclone Challenge and Beaumont Cup Plus other cycle groups using the hall as a base

Trustees organised fund raising events; Oktoberfest, Burns Night, St Patrick’s Party, Tea with Santa, Monthly Pop Up Cafés, 1 Jumble sale

2 NTC plays,1 Fools Gold entertainment.

Miscellaneous hires include:

Stamfordham Primary School rehearsal and venue for Christmas play

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 5

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] MARCH 2023 (continued)

Three day main kitchen hire by local chef 2 hiring of crockery

I hiring of 60 chairs

2 wedding party Main Hall 2 weddings at the Pavilion 1 Cricket dinner Pavilion

The increase in energy costs nationwide have required community buildings to open up to those who need a warm space. The trustees chose to welcome anyone who needed a warm welcome every Thursday afternoon after the Post Office closed as the West Room was already heated. Thanks must go to the volunteers who manned the warm space every Thursday until the end of March.

Many thanks to a trustee who worked hard to secure a lottery funded grant which enabled the installation of a large screen, projector and hearing loop in the main hall. The installation of a 75 inch TV in the West Room was thanks to a NCC grant from Councillor Veronica Jones for which the trustees are most grateful.

The AV system has already been used for NUFC final, Rugby, Photos for special events and screening the Coronation. It is anticipated that this technology will bring in large lets for business or corporate training, meetings and conferences. However, advertising is essential for this to work.

TV and MPLC licenses have been acquired which include one TV licence for the Pavilion.

The survey of the external and internal state of the hall by Paul Harrison of Dene Building Consultants revealed a total cost of £250,000 for work to maintain the building. Trustees agreed to prioritise the work which most impacted safety or structure.

The sunken drain to the south side of the West End was investigated by Robert Charlton and found to be the result of the very thin covering of concrete which had collapsed. It was made good after investigation proved that it had no impact or cause for West Room/End cracks to plaster/stone and no tree roots were involved.

After much searching, discussion and several visits by stone masons/roof specialists, it was decided to use Monument Roofing to make safe the roof stone work itemised in the survey. The company have experience of Victorian buildings, churches etc. and were the most economical choice. The Lees Room required new LED inset lights as the existing ones were failing. Again, Rush Electrics sorted this quickly and efficiently. It was noted that the five yearly electrical report is due and has been booked for December 2023

The Northumberland Heritage Village Hall Project has been continuing throughout the year. This has enabled many senior members of the community to record their memories of using the Village Hall as a school building.

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 6

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[st] MARCH 2023 (continued)

Playing Field & Pavilion

The roadside perimeter fence is to be installed by Ricky Charlton as requested by SCC. This is not only for aesthetics but primarily to keep children from running through the hedge onto the road. It has become necessary to replace or upgrade the fencing around the stock field sides to prevent further entry by sheep onto the playing Field. This was discussed with Simon Riddle, Cheeseburn Estate, who suggested Northumberland Forest was contacted for financial support. They have been very helpful and it is anticipated that the charity will be granted funds to enable the complete fencing of the area and planting of numerous trees in the Summer or Autumn of 2023.

The Northumberland Heritage Village Hall Project has been continuing throughout the year. This has enabled many senior members of the community to record their memories of using the Village Hall as a school building.

Finance

A deposit account was opened to act as a Reserve Account to ensure funds are available for large expenditure. Interest on this account has already yielded £150.00.

Lettings have increased this year as user groups have returned to normal times after Covid, up by £2689.70

Income from non-member user groups is slightly down on last year.

Fundraising has had a significant impact on increasing income. Grants totalling £14,700 have allowed for the installation of the AV System.

Ring-fenced grants of £2350 plus £2000 from previous years are for the Veterans Breakfast Club, Holiday Club, The Village Hall Heritage Project and the redecoration of the West Room (£3000)

Although there is a seemingly healthy balance, trustees are minded that there will be a significant draw on funds as there are some large items of refurbishment that will need to be addressed in the next financial year.

………………………… …………………………

C Hancock Acting Chairman

G Blissett Treasurer

Dated: ………………… Dated: …………………

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 7

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR ENDED 31[st] MARCH 2023

2022
23,202.00
3,717.00
3,957.09
13,797.80
70.80
4,130.50
1,245.62		 NCC Covid grants
CHARITY RECEIPTS
`
Lettings Member Clubs (note 2)
Lettings Other Users (note 3)
Donations / Fundraising (note 4)
Bank interest
Covenants / Gift Aid
Tax Reclaimed on Gift Aid
50,120.81
TOTAL RECEIPTS
PAYMENTS
Caretaker
Less Furlough
Capital items (Note7)
Fuel Oil
Insurance
Water (Sewerage & Environment )
Electricity
Loans repayment
Service Repairs and Replacements (note 5)
Sundry Payments (note 6)
30,421.28
TOTAL PAYMENTS
VILLAGE HALL SURPLUS OF RECEIPTS
19,699.53
OVER PAYMENTS
(5,105.97)
PLAYING FIELD SURPLUS (DEFICIT )(Note 8)
14,593.56
SURPLUS OF RECEIPTS OVER PAYMENTS
SUMMARY OF FUNDS FOR YEAR
ENDED 31stMARCH 2023
BALANCES AT START OF YEAR
31stMARCH 2022 REPRESENTED BY :-
Lloyds Bank
Virgin Money
Natwest Bank (Covenant Account)
Adds surplus for the year (above)
BALANCES AT YEAR END
31stMARCH 2023 REPRESENTED BY :-
Lloyds Bank
Lloyds Deposit
Virgin Money
Natwest Bank (Covenant Account)		 2023
-
6,406.70
3,117.53
28,137.07
150.95
3,831.00
1,032.82
3,650.00
878.40		 50,120.81 4,160.00
-		 42,676.07
2,771.60
-
2,554.39
923.95
255.55
1,215.06
4,000.00
17,367.29
1,333.44		 4,160.00
15,095.04
3,436.80
1,039.81
391.33
1,449.73
-
2,888.35
3,117.25
30,421.28 31,578.31
54,026.15
12,500.00
Nil		 11,097.76
69.60
11,167.36
66,526.15
11,167.36
20,042.56
45,150.95
12,500.00
Nil
77,693.51
77,693.51

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 8

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL

NOTES TO THE ACCOUNTS 31 MARCH 2022

1.00 The Trust owned the following Assets

a) The freehold land and buildings known as Stamfordham Village Hall b) The freehold land and buildings known as Stamfordham Playing Field c) The freehold land known as the MUGA court

2022
2023
2 Lettings Member Clubs
500.00
Stamfordham Carpet Bowls
520.00
236.00
Stamfordham YFC
852.00
180.00
Stamfordham Toddler Group
820.00
-
Stamfordham Football Club
-
30.00
Stamfordham WI
205.00
-
Stamfordham St Mary's Church
40.00
-
Stamfordham School
-
250.00
Stamfordham Cricket Club
-
60.00
Stamfordham Parish Council
119.00
1,212.00
Karate
1,660.00
570.00
Art Club
1,220.70
275.00
Ballet
380.00
404.00
Crafty Reivers
590.00
3,717.00
6,406.70
3 Lettings to Non Member Clubs & Individuals
2,169.59
Dances / Discos and Functions
2,410.53
-
Dance Group
100.00
609.00
Netball
22.00
383.50
Tynedale Hunt
25.00
300.00
YOGA
60.00
300.00
Weddings
500.00
225.00
NCC Election
-
3,987.09
3,117.53
4 Donations / Fundraising /other
-
National Lottery Big Screen Karate mats
9,700.00
-
NCC Big Screen
5,000.00
-
NCC Veterans
500.00
-
CommunityAction Heritage
350.00
1,867.80
Cyclone
975.00
1,442.64
Octoberfest
1,567.95
-
St Patrick
797.28
2,277.69
Pop Pop Cafe
1,872.06
-
Jumble
1,270.93
1,000.00
Rowbotham Trust
1,000.00
-
New Years Eve
562.33
-
Macbeth
158.50
1,396.07
Cyclone food
552.41
399.68
Sloan cyclists
459.51
-
Jubilee
380.17
190.08
Other donations
560.00
276.09
Vagabond
190.00
0.00
Burns Night
862.24
-
Wind in the willows
785.90
170.00
Other cyclists
170.00
-
Tynedale Pony Club
80.00
-
Holidy Club
150.00
-
Netball
22.00
-
Fools Gold
5.50
-
Sundry
165.29
2,000.00
NCC for Boiler
-
1,000.00
Bowls
-
314.00
Churches for electriity
-
104.00
Prints
-
100.00
Cooker sale
-
59.76
Curry lunch
-
1,199.99
CAF Donation
-
13,797.80
28,137.07		 2022
2023
2 Lettings Member Clubs
500.00
Stamfordham Carpet Bowls
520.00
236.00
Stamfordham YFC
852.00
180.00
Stamfordham Toddler Group
820.00
-
Stamfordham Football Club
-
30.00
Stamfordham WI
205.00
-
Stamfordham St Mary's Church
40.00
-
Stamfordham School
-
250.00
Stamfordham Cricket Club
-
60.00
Stamfordham Parish Council
119.00
1,212.00
Karate
1,660.00
570.00
Art Club
1,220.70
275.00
Ballet
380.00
404.00
Crafty Reivers
590.00
3,717.00
6,406.70
3 Lettings to Non Member Clubs & Individuals
2,169.59
Dances / Discos and Functions
2,410.53
-
Dance Group
100.00
609.00
Netball
22.00
383.50
Tynedale Hunt
25.00
300.00
YOGA
60.00
300.00
Weddings
500.00
225.00
NCC Election
-
3,987.09
3,117.53
4 Donations / Fundraising /other
-
National Lottery Big Screen Karate mats
9,700.00
-
NCC Big Screen
5,000.00
-
NCC Veterans
500.00
-
CommunityAction Heritage
350.00
1,867.80
Cyclone
975.00
1,442.64
Octoberfest
1,567.95
-
St Patrick
797.28
2,277.69
Pop Pop Cafe
1,872.06
-
Jumble
1,270.93
1,000.00
Rowbotham Trust
1,000.00
-
New Years Eve
562.33
-
Macbeth
158.50
1,396.07
Cyclone food
552.41
399.68
Sloan cyclists
459.51
-
Jubilee
380.17
190.08
Other donations
560.00
276.09
Vagabond
190.00
0.00
Burns Night
862.24
-
Wind in the willows
785.90
170.00
Other cyclists
170.00
-
Tynedale Pony Club
80.00
-
Holidy Club
150.00
-
Netball
22.00
-
Fools Gold
5.50
-
Sundry
165.29
2,000.00
NCC for Boiler
-
1,000.00
Bowls
-
314.00
Churches for electriity
-
104.00
Prints
-
100.00
Cooker sale
-
59.76
Curry lunch
-
1,199.99
CAF Donation
-
13,797.80
28,137.07
3,117.53
9,700.00
5,000.00
500.00
350.00
975.00
1,567.95
797.28
1,872.06
1,270.93
1,000.00
562.33
158.50
552.41
459.51
380.17
560.00
190.00
862.24
785.90
170.00
80.00
150.00
22.00
5.50
165.29
-
-
-
-
-
-
-
13,797.80 28,137.07

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 9

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL NOTES TO THE ACCOUNTS 31 MARCH 2022(continued) 2022 2023

5 Service Repairs & Replacements
11,958.00
Replacement windows
2,327.45
Replacement Oil Tank
884.64
Dishwasher
731.68
Emergency lighting repairs
504.00
Pest control
210.00
Carpet cleaning
193.50
Dishwasher repair
-
Extractor fans gutter cleaning
189.60
Fire alarms
-
Downlighters
-
Firepoint
-
Light bulbs
-
Keys
188.00
Door repair
148.99
Hoover
146.25
Plumbing and blinds
325.00
Tidying up grounds
123.60
Boiler maintenace
114.00
Emergency lighting maintenance
112.22
Flag base for Cafe
95.00
Roof repairs
-
General repairs
18,251.93
6 Village Hall Sundry Payments
-
Survey
363.14
Cleaning sundry
65.03
Website and broadband
-
Film Licence
316.80
Sanitary disposal
291.56
Royalties to Performing Rights Society
-
TV licence
-
Banner
-
Sumup machine
48.00
Window Cleaning
-
Microwave
-
PAT Testing
-
Quiz night
163.74
Administration Costs
-
WNCBC Subscription
37.98
Food safety book/thermoter
47.19
Sundry
1,333.44
7 Capital items
-
Projector installation
-
Large screen TV
-
Karate mats
-
Loudspeakers
-
TV Aerial
-
DVD Player
-		 -
-
-
-
690.00
-
-
445.00
180.00
377.84
42.00
30.00
-
-
-
170.00
290.16
189.60
-
-
473.75
2,888.35
855.85
555.71
321.45
288.58
211.20
185.17
159.00
150.00
94.80
78.00
65.00
64.00
35.00
28.49
25.00
-
-
3,117.25
9,120.00
2,721.60
2,184.00
487.20
456.00
126.24
- 15,095.04

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 10

STAMFORDHAM PLAYING FIELD AND VILLAGE HALL NOTES TO THE ACCOUNTS 31 MARCH 2022(continued)

2022

2023

8
Playing Field
Receipts
2,660.00
Weddings
1,150.00
939.32
Car Rally
915.51
-
Cyclone
364.68
294.41
Cricket Club contribution
-
3,893.73
Playing Field/Pavilion Receipts
Payments
3,318.00
Diesel unit
-
1,738.89
Playing field costs
-
884.64
Dishwasher
-
461.97
Insurance
519.91
-
Plumbing repairs
384.00
469.00
Calor gas
331.80
145.12
Bin collection
250.96
-
Generator service
212.86
-
Music Licence
185.17
-
TV licence
159.00
-
Sanitory disposal
105.60
170.90
Water
103.00
70.00
Licence premises
70.00
-
Towels
22.79
-
Alarms
15.50
401.97
Door calor gas room
-
377.96
Door generator room
-
339.51
Electrical repairs
-
336.00
Boiler service
-
185.00
Pump transfer
-
52.74
Gate repairs
-
48.00
Door repair
-
8,999.70
Playing Field/Pavilion Payments
(5,105.97)
Surplus/Deficit of Receipts over Payments
2,430.19
2,360.59
(5,105.97) 69.60

Stamfordham Playing Field and Village Hall Reg Charity No 502613 Page 11

I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination,I
have followed the applicable Directions given by the Charity Commission
i]nder section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention (other than that disclosed below *) in connection with
the examination which gives me cause to believe that in, any material
respect:
• accounting records were not kept in accordance with section 130 of
the Act or
• the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Name:
Relevant professional
qualification(s) or body		 fch
(if any):
Address: a EsijNamIN TELace.ke~, irE5«ouD
NEwcrfeTLE u.apN TyNE
N€2. tr&S
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination,I
have followed the applicable Directions given by the Charity Commission
i]nder section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention (other than that disclosed below *) in connection with
the examination which gives me cause to believe that in, any material
respect:
• accounting records were not kept in accordance with section 130 of
the Act or
• the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Name:
Relevant professional
qualification(s) or body		 fch
(if any):
Address: a EsijNamIN TELace.ke~, irE5«ouD
NEwcrfeTLE u.apN TyNE
N€2. tr&S