CROWLE COMMUNITf HALL Charity Number: 502373 Charity Number 502373 (England and Wales) CROWLE COMMUNITY HALL OTHERWISE KNOWN AS THE CROWLE VILLAGE HALL (A Registered Charity) FINANCIAL STATEMENTS Year ended 31 MARCH 2024 Phoenix Accountancy and Business Consultancy Limited CROWLE COMMUNrrY HALL Charity Number: 502373 Contents to the Financial Statements For the year ended 31 March 2024 Page Trustees Annual Report Independent Examiners, Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Financial Ststements 9-11 CROWLE COMMUNIf( HALL Charity Number: 502373 Trustees Annual Report For the year ended 31 March 2024 Reference and Administrative Details Crowle Community Hall Otherwise known as The Crowle Village Hall Name of Group Period of Accounts Year ending 31 March 2024 Committee (for the period of accounts unle&8 Otherwlge stated) John Ramsden Alan Rayment Jack Bower Julie Reed Jane Howden Maureen Smurthwaite Melvyn Bailey Kim Armstrong David Eade Gary Hepworth Anita Parkin Trish Hindley Clare Mason Chair / Trustee Chair / Trustee Treasurer Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Chair until Oct 23 Chair from Oct 23 Appointed June 23 Appointed June 23 Resigned Nov 23 Resigned Nov 23 Contact Address Woodland Avenue Crowle Scunthorpe North Lincolnshire DN17 4LL Independent Examiner Katie Sauvage FCCA Chartered Certified Accountant, Phoenix Accountsncy and Business Consultsncy Limited Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY Bankers HSBC l High Street Doncaster South Yorkshire DNI IEE CROWLE COMMUNITh HALL Charity Number: 502373 Trustees Annual Report For the year ended 31 March 2024 Structure, Governance and Management Crowle Community Hall are a registered charity, number 502373 and is therefore regulated by the Charity Commission. The charity is an unincorporated association established under a deed of Conveyance and trust adopted on 24th October 1972. Objectives and Activities The object of the charity is: "A village hall for the use of the inhabitants of the parish of Crowle in the county of Lincolnshire without distinction of political religious or other opinions including use for meetings lecture and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. Public benefit The Trustees confinn that they have complied with the duty, contained in Section 4 of the Charities Act 2011, to have due regard to the guidance on public benefit issued by the Charity Commission. The charitable purpose of the charity within the meaning of the act is contained within its objects stated above. Achievements and Performance During the period under review the charity has continued to provide a very high quality and very useful facility for the inhabitants of Crowle, with a wide ranging variety of activities. Usage of the hall has returned to pre-pandemic levels and the various user individuals and organisations have provided valuable recreational and leisure time activities for the participants. Regular long-term bookings continue to be an important feature of the use of the hall and these are supplemented by a large number of short-term bookings by a range of individuals and organisations from both within the village and elsewhere. The high quality facilities which the hall offers are an attraction to potential users. Financial Review Reserves Poli It is the aim of the Trustees to decide on a suitable reserves policy for core running costs in the unrestricted general fund to ensure a sufficient buffer to enable effertive financial decision-making, rather than short term decisions, and the charity will work towards achieving this. A reserve of £40,000 is shown as a designated fund for the extension. CROWLE COMMUNITY HALL Charity Number: 502373 Trustees Annual Report For the year ended 31 March 2024 Statement of disclosure of information to Independent Examiner We, the Trustees who held office at the date of approval of these financial statements, each confirm so far as we are aware, that: there is no relevant information of which the Independent Examiner is unaware. and we have tsken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the independent examiner is aware of that information. Statement of Trustees responsibilities The trustees are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. Crowle Community Hall has income below £250,000 and has therefore elected to prepare the financial statements on a Receipts and Payments basis in line with the Charities Act 2011. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examlner The independent examination was undertaken by Katie Sauvage, FCCA of Phoenix Accountancy & Business Consultsncy Ltd By order of the Board Alan Rayment Chairperson Date: lQ-10-J CROWLE COMMUNTPf HALL Independent Examinerfs Report to the Members of Crowle Community Hall I report on the accounts of Crowle Communlty Hall for the period ended 31 March 2024, which are set out on pages 7 to 11. Respecuve responslbllitles of tNstees and examlner The chartvs trustees are responsible for the preparation of the accounts. The charlvs trustees consider that an audit is not required for thls year under sertlon 1+1 of the Charities Att 2011 (the Charities Act) and that an Independent examlnation is n*ded. Charity Number: 502373 It Is my responslbilty to: examine the accounts under section 145 of the Charitles Act; to follow the procedures laid down in the General Directions glven by the Charfty Commissioners under section 145 (5)(b) of the Charities Act. and to stste whether particular matters have come to my attention. Basls of Independent examlnerfs report My examination was carrled out In accordan￿ wlth the Generdl Directions glven by the Charlty Commissioners. An examination Includes a review of the accounting records kept by the chartty and a comparEson of the accounts presented with those records. It also Includes consideration of any unusual Items or disclosures In the accounts, and seekjng explanations from you as trustees cOn￿mIng any such matters. The proCedU￿S undertaken do not provide all the eVIden￿ that would be requlred In an audlt, and consequently I do not express an audlt oplnion on the vlew glven by the accounts. Independent examlnerfs Statsment I have completed my examinatlon. I confirm that no material matters have come to my attention In connedon with the examlnatlon which gives me cause to believe that In, any material respect: the accounting records were not kept in accordance wlth secdon 130 of the Charftles Att; or the accounts dld not accord wlth the accountlng records; or the accounts dld not comply wlth the applicable requirements concemlng the form and content of accounts set out In the Charitles (Accounts and Reports) Regulations 2008 other than any ￿quIrernent that the accounts glve a ￿rue and fairf vlew whlch is not a matter considered as part of an Independent examination. I have no concems and have come across no other matters In connection with the examlnatlon to which attention should be drawn in this In order to enable a proper understsnding of the accounts to be reached. Katle Sauvage FCCA Phoenix Accountsncy and Business Consultancy Limited Mode¢s Cottage Morlevs Yard Walkergate Beverley HU17 9BY Ill. Ill. 11111 .5° E£cn CROWLE COMMUNITY HALL Charity Number: 502373 statement of Assets and Liabilities As at 31 March 2024 Notes 2024 2023 Monetary Assets Current Account National Savings & Investments Petty Cash Total Monetary Assets Comprising: Restrirted Funds Designated Fund Unrestricted Funds 8,535 49,273 498 13,198 48,895 614 40,000 40,000 Non Monetary Assets and Liabilities Fixed Assets for the Charity's use (at cost) Solar Panels Debtors Sundry Debtors Creditors Accounts Fee 288 288 These financial statements were approved by the committee on l O i o . JLP and signed on its behalf by: Mr Alan Rayment, Chairperson Mr Jack Bower, Treasurer The notes on pages 9 to 11 form part of these financial statements. CROWLE COMMUNITY HALL Charity Number: 502373 Notes to the Accounts For the year ending 31 March 2024 Notes Basis of Preparation These accounts have been prepared on a receipts and payments (R&P) basis in line with guidance for a charity of this size. The comparatives are for the year ended 31 March 2023. Donations, Grants and Legacies 2024 2023 Unrestricted Unrestricted Grants Donations Restricted Grants Insurance Claim 28,473 Income from Charitable Artivities 2024 2023 Refund on utilities Miscellaneous 605 605 Income from Trading Activities 2024 2023 Room Rent Bar income 19,542 683 18,101 743 CROWLE COMMUNIff HALL Charity Number: 502373 Notes to the Accounts For the year ending 31 March 2024 Costs of Charitable Artivities 2024 2023 UNREsfRIcfED Caretaker & Cleaner Heat, Light & Water Postage & Stationery Insurance & Licences Accountancy & Payroll processing fees Maintenance & renewal Event expenses Professional fees Sundries Bank Charges UNRESTRIcfED TOTAL RESTRicfED Heat, Light & Water Capital Expenditure Repairs REsfRIcfED TOTAL 6,898 6,521 160 2,897 288 3,474 550 288 5,774 8,026 209 2,720 360 6,066 100 94 23,349 91 21,167 1,500 16,303 Restricted Funds Opening Income balance Transfer Closing balance Expenditure SSE Axholme North - Winter Warmer SSE Sustainable development fund - Solar Pannels SSE Axholme North - Stsge Refurbishment 1,500 (1,500) 14,672 (16,303) 1,631 12,301 (15,112) 2,811 10 CROWLE COMMUNITY HALL Charity Number: 502373 Notes to the Accounts For the year ending 31 March 2024 Related Party Transactions During the year the charity did not have any related party transactions with its trustees. Designated Fund The trustees decided in 2022 to show £40,000 as a designated fund for the future plans to build an extension to the Community Hall.