CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
Charfty no
(if any)
OV353
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('Ihe Trusf) for the year ended
Responsibllftles and
- basis of report
As the charity's trustees, you are responsible for the preparation of the
acLounts in accordance with the requirements of the Charities Act 2011
(Yhe Ad,).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying OLrt my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Act.
Independent
examinerfs statement
I have completed my examination. I confim) that no material matters have
come to my attention in connection with the examination
iss10. which gives me cause to believe that in, any material
respecl:
the accounting records were not kept in accordance with sedion 130
of the Charities Act; or
the accounts did not accord wth the accounting records" or
the ac£ounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper underslanding of the accounts to be reached.
Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
Name:
t)
OK)
Relevant professlonal
qualification{s} or body
IER
Oct 2018
(If any):
Address:
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018
## **BARROW VILLAGE HALL**
(Charity Commission registered no.502353)
## **RECEIPTS AND PAYMENTS ACCOUNT (UNRESTRICTED FUNDS) FOR THE YEAR ENDED 31 MARCH 2022**
|**2020/21**
**£**
2,850.20
3,000.00
9,300.00
19,744.00
0.12
0.00
0.00
________
34,894.32
________
**2020/21**
**£**
1,515.89
802.85
766.40
346.94
23,118.18
408.00
435.93
5,310.00
0.00
163.58
193.69
**________**
33,061.46
**________**
**1,832.86**
**11,362.71**
**13,195.57**|**RECEIPTS**
Hire of Hall
Rent of Cottage No.1
Rent of Cottage No.2
Grants and Donations
Interest received
Film Night (ticket sales)
Miscellaneous
TOTAL RECEIPTS
**PAYMENTS**
Ansvar Property & Indemnity Insurance
Opus Energy gas
Opus Energy electricity
Water Plus water/sewerage
Maintenance Village Hall
Maintenance No. 1 Cottage
Maintenance No. 2 Cottage
Caretaker contract
Film Night (licence fees etc.)
Sundries
Miscellaneous
TOTAL PAYMENTS
**Net of Receipts / (Payments)**
**Cash Funds last year end**
**Cash Funds this year end**|**2021/22**
**£**
6,952.40
3,000.00
9,300.00
10,667.00
0.03
0.00
0.00
________
29.919.43
________
**2020/21**
**£**
1,517.77
879.95
660.06
0.00
2,743.44
90.00
354.00
5,845.00
0.00
330.74
592.93
**________**
13,013.89
**________**
**16,905.54**
**13,195.57**
**30,101.11**|
|---|---|---|
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## **BARROW VILLAGE HALL**
(Charity Commission registered no.502353)
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2022**
|**Cash Funds (Unrestricted)**
Lloyds TSB Treasurers Account
COIF Charity Funds Deposit
Cash in hand: Caretaker
Cash in hand: Treasurer|**01.04.2021**
**£**
12,792.74
100.00
254.79
48.04
**13,195.57**|**31.03.2022**
**£**
29,430.75
100.00
570.36
0.00
**30,101.11**|
|---|---|---|
## **Assets Retained for the Charity’s own use**
(Figures are quoted at present insured value)
|Buildings
Contents|**01.04.2021**
**£**
**31.03.2022**
**£**
1,352,000
1,465,726
70,000
76,599
**1,395,000**
**1,542,325**|
|---|---|
## **Liabilities**
There were no significant outstanding items due or commitments at the year end.
## **Signed**
Rudolf Schwab, Hon. Treasurer:
Sally Clarke, Chair:
Page 2 of 4
## **BARROW VILLAGE HALL**
(Charity Commission registered no.502353)
## **Notes to accounts for the year ended 31 March 2022**
These annual accounts are prepared on a ‘Receipts and Payments’ basis rather than an ‘Accruals’ basis, in accordance with guidelines set down by the Charity Commission for England and Wales. This simplified presentation of the accounts appropriately illustrates the ongoing financial situation of a small, single-purpose operation such as Barrow Village Hall in a clear and concise way.
## **Receipts and Payments Account**
This has been a very good financial year for Barrow Village Hall with revenue exceeding payments by £16,905, taking our cash funds to a very healthy £30,101.
## **Grants and Donations**
We have received two sizeable government grants totalling £10,667 from the NDR Support Grant Scheme. This programme provided financial support to rateable businesses, including community centres, that had to close down for most activities due to legally binding Covid tier restrictions. The grants have more than offset our hire losses of around £3,000.
## **Hall lettings**
With the gradual relaxing of government COVID restrictions, the use of the hall continued to increase and hire revenue rose from £2,850 to £6,952 year on year, reaching 70% of pre-COVID levels.
Hire charges have been kept unchanged for five years, but may be reviewed particularly in light of the sharp increase in utility prices that will hit us when our fixed term contracts for gas and electricity supplies come to an end.
## **Rental of cottages**
The lease for the Hall Cottages No.1 and No.2 remained unchanged with both tenants remaining in occupation. Cottage No.2 could be let at a favourable market rent after it had been completely refurbished in 2018/19 at the cost of £24.3K. The contract for Cottage No.1 comes to an end in 2025, and in agreement with the longstanding tenant we are seeking advice how to proceed with the tenancy. An inspection of the cottage has revealed that it is in need of a major renovation, particularly to comply with the more stringent EPC legislation that will come into force over the next few years.
Page 3 of 4
## **Maintenance costs**
Maintenance costs were low compared to the previous year. Major items included the structural inspection of the main hall gable which had shown some cracks and work to the exterior walls (£751), roof repairs (£648), rear garden gate and fence (£235) and repair of the front door (£230).
## **Financial Overview**
Year on year our cash reserves have grown by a very substantial £16.9k of which £10.7k was attributed to government grants, resulting in a very healthy cash balance of £30.1k. However, the cash funds held by the Hall are effectively a reserve for future maintenance needs, which are expected to increase as the facilities grow older. In conventional accounts there would be a charge for depreciation of assets, which would serve a similar purpose.
In particular, we have to expect very substantial renovation costs for Cottage No. 1. The cottage is currently classified in EPC group E, i.e. it will be substandard under the proposed new Energy Efficiency regulations which must in future be met by rented properties. The Chair and former Chairman inspected the Cottage in October and estimated the cost of the refurbishmenmt at £30.2k. This may be somewhat excessive, but it is an indication that accumulating funds for any liabilities is of paramount importance. The current funds of £30.1k appear an adequate solid reserve.
## **Examination**
The Trustees of Barrow Village Hall are responsible for the preparation of these annual accounts. In their opinion an audit is not required this year (under section CC31 of the Charities Act 2017) but an independent examination is needed. Such an independent examination has been carried out by Jonathan Bolton CA in accordance with the requirements of the Charities Act 2011 and Charity Commission Form IER has been signed by him confirming his satisfaction with these accounts.
RS 12/04/2022
Page 4 of 4