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||Only complete if the examiner needs to highlight material matters of concern||||||||
||(see CC32, Independent||||examination of charity accounts: directions and||||
||guidance||for|examiners).|||||
|**Give here brief details of**|||||||||
|**any items that the**|||||||||
|**examiner wishes to**|||||||||
|**disclose.**|||||||||
## **BARROW VILLAGE HALL**
(Charity Commission registered no.502353)
## **RECEIPTS AND PAYMENTS ACCOUNT (UNRESTRICTED FUNDS) FOR THE YEAR ENDED 31 MARCH 2021**
|**2019/20**
**£**
9,969.20
3,000.00
8,865.00
200.00
1.09
769.40
142.86
________
22,947.55
________
**2019/20**
**£**
0.00
990.99
1,380.01
43.02
3,437.07
277.00
1,196.36
5,820.00
4,745.21
823.03
406.04
248.96
**________**
19,367.69
**________**
**3,579.86**
**7,782.85**
**11,362.71**|**RECEIPTS**
Hire of Hall
Rent of Cottage No.1
Rent of Cottage No.2
Grants and Donations
Interest received
Film Night (ticket sales)
Miscellaneous
TOTAL RECEIPTS
**PAYMENTS**
Ansvar Property & Indemnity Insurance
Opus Energy gas
Opus Energy electricity
Water Plus water/sewerage
Maintenance Village Hall
Maintenance No. 1 Cottage
Maintenance No. 2 Cottage
Caretaker contract
Movie equipment and installation
Film Night (licence fees etc.)
Sundries
Miscellaneous
TOTAL PAYMENTS
**Net of Receipts / (Payments)**
**Cash Funds last year end**
**Cash Funds this year end**|**2020/21**
**£**
2,850.20
3,000.00
9,300.00
19,744.00
0.12
0.00
0.00
________
34,894.32
________
**2020/21**
**£**
1,515.89
802.85
766.40
346.94
23,118.18
408.00
435.93
5,310.00
0.00
0.00
163.58
193.69
**________**
33,061.46
**________**
**1,832.86**
**11,362.71**
**13,195.57**|
|---|---|---|
Page 1 of 4
## **BARROW VILLAGE HALL**
(Charity Commission registered no.502353)
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2021**
|**Cash Funds (Unrestricted)**
COIF Charity Funds Deposit
Lloyds TSB Treasurers Account
Cash in hand: Caretaker
Cash in hand: Treasurer
**Assets Retained for the Charity’s own use**
(Figures are quoted at present insured value)
Buildings
Contents|**01.04.2020**
**£**
100.00
10,854.60
332.07
76.04
**11,362.71**
**01.04.2020**
**£**
1,127,895
59,980
**1,187,875**|**31.03.2021**
**£**
100.00
12,792.74
254.79
48.04
**13,195.57**
**31.03.2021**
**£**
1,325,000
70,000
**1,395,000**|
|---|---|---|
## **Liabilities**
There were no significant outstanding items due or commitments at the year end.
## **Signed**
Patrick Walsh, Chairman: Rudolf Schwab, Hon. Treasurer:
Page 2 of 4
## **BARROW VILLAGE HALL**
(Charity Commission registered no.502353)
## **Notes to accounts for the year ended 31 March 2021**
These annual accounts are prepared on a ‘Receipts and Payments’ basis rather than an ‘Accruals’ basis, in accordance with guidelines set down by the Charity Commission for England and Wales. This simplified presentation of the accounts appropriately illustrates the ongoing financial situation of a small, single-purpose operation such as Barrow Village Hall in a clear and concise way.
## **Receipts and Payments Account**
This financial term was completely overshadowed by the Covid pandemic. Activities came to an abrupt halt on 19 March 2020 when we had to close the Hall. Periods of full or partial lockdown from March onwards resulted in a drastic reduction of the number of events. Fortunately, however, we were able to access Government grants that more than compensated for the loss of income from hall lettings. This allowed us to complete a number of refurbishment projects, i.e. the long overdue replacement of the flat roof, replacing all lights by installing energy-saving LED lights, redecoration throughout, installing new security locks, as well as taking over and restoring the neglected garden which had previously been let with cottage no.1.
## **Grants and Donations**
We received three Government grants totalling £19,669 from the NDR Support Grant Scheme. This scheme provides financial support for rateable businesses including community centres mandated to close down for most activities due to legally binding Covid tier restrictions.
## **Hall lettings**
Income from hall lettings dropped from £9,969 to £2,850, of which £1,525 were late payments for hires prior to the March lockdown. £1325 were raised for legally permitted childcare-related activities (Brownies, Babes & Tots, S Galley Childminders, Popcats) as well as table tennis and music practice by persons belonging to the same "covid bubble".
## **Rental of cottages**
The lease for the Hall Cottage No.1 and No.2 remained unchanged. Cottage No.2 could be let at a favourable market rent after it had been completely refurbished in 2018/19 at the cost of 24.3K.
## **Maintenance of the Main Hall**
At £23.1K, Main Hall repairs and maintenance were by far the largest category of expenditure:
|Roofing|£11,508.00|
|---|---|
|(restoration of flat roof, slates replacement)||
|Painting|£3,543.13|
|(redecoration throughout)||
|Electrics / Lighting|£3,258.60|
|(LED replacement of strip lights, fitting motion||
|detector sensors in the entrance area)||
Page 3 of 4
|Gas & fire services / safety certificates
Locksmith
(security locks, door handles)
Curtains
(replacing curtains throughout)
Gardens
(maintenance, restoring patio garden)
Repairs & replacements
(fridge replacement, repair rotten windows,
replacement of gas boiler valves)
Miscellaneous
(key cabinet, sanitizer dispensers, gifts etc.)
TOTAL|£1,280.70
£1,130.25
£815.00
£652.00
£603.95
£326.55
£23,118.18|
|---|---|
## **Financial Overview**
Thanks to Government grants bolstering our income, we have been able to offset the adverse financial effects of the Covid lockdowns and carry out some major refurbishment projects, even increasing our cash reserves by £1,728 year-over-year. At the time of writing, it is assumed that the Hall may be open for limited regular hirings from the end of May onwards and that further restrictions will be lifted in June. If all our regular hirers are able to restart, we can expect our cash reserves of £13,091 to be more than enough to see us through 2021 without the need to seek further financial support.
However, there are still many pandemic-related uncertainties about what will happen in the year ahead, and any financial budgeting is more of a speculation. So we need to be prudent and curb expenditure to all but essential maintenance costs.
## **Examination**
The Trustees of Barrow Village Hall are responsible for the preparation of these annual accounts. In their opinion an audit is not required this year (under section CC31 of the Charities Act 2017) but an independent examination is needed. Such an independent examination has been carried out by Mr M J Jebson CA in accordance with the requirements of the Charities Act 2011 and Charity Commission Form IER has been signed by him confirming his satisfaction with these accounts.
RS 22/04/2021
Page 4 of 4