E He, -— a a = = : = = Gearstones Lodge Outdoor Centre Registered charity - 502341 “A 2 ss : : fie as el ey if. - J
The Chairman
As Gearstones Chairman I would like to thank all trustees and committee members for their continued support.
Reflecting on 2024 I am pleased with the year we have had.
We joined the Remembrance Day march and represented Gearstones, thank you Danny for laying the wreath.
Thank you to trustees who go above and beyond in keeping the Gearstones tradition going.
I am looking forward to hearing the reports that our sub committee’s have prepared.
This year our funds are buoyant and will enable the building committee to continue to make any necessary improvements, upgrades and cosmetic changes needed. However I am aware of the issues around the electricity supplier and the outstanding monies owed.
The Fire report from earlier on on the year is now being actioned. I have spoken to various suppliers of the fire retardant coating for the wood work.
We had a successful working weekend, and it was wonderful to see so many trustees and friends of Gearstones working together.
The continued ethos for all trustees to ‘spread the word’ in the community is excellent. We have had some positive and constructive feed back which is always very useful moving forward.
Viv Smith is standing down as a trustee and I would like to thank him for his many years of support regarding the Health and Safety for Gearstones and sharing his vast knowledge.
We also have many ‘friends of Gearstones’ who continue to work behind the scenes to ensure Gearstones Lodge and Cottage are always a welcoming accommodation for our community to spend quality time together in the outdoors.
Moving forward may we continue going from strength to strength in 2025 and I would look forward to welcoming new members. Thank you to all involved.
Yours sincerely Dean Armitage
ANUAL REPORT 2024
- Administration, Organisation & Management Structure Charity Constitution – Aims and Objectives
Constitution – The Scheme
The Trust property shall be held upon trust for the use of the members of the public at large (preference being given to the children from time to time attending any school or any voluntary youth organisations within the Mirfield area) to promote the benefit of such persons without distinction of sex or political, religious or other opinions by the advancement of education and the provision of facilities in the interests of education and leisure time occupation with the object of improving the conditions of life of such persons.
Charity aims and Objectives To provide – Accommodation and equal opportunity for children, youth, and families to participate in outdoor activities, at an affordable cost that would not otherwise be available to them.
To provide – The development and skills of young people, including those with a disability by fostering individually and team spirit through enjoyment, education and training.
To encourage – A wider use of environment in safety, with consideration for those that live in it.
Charity Details – Reg Charity Number - 502341 Gearstones Lodge Charitable Trust
Ribblehead Chapel le Dale, Ingleton
North Yorkshire LA6 3AS
Correspondence Address
The Secretary Dan Goodall 9 Wellhouse Close, Mirfield WF14 OBQ
ANUAL REPORT 2024
Name of Bank
HSBC
Market Place Dewsbury
West Yorkshire
Solicitors (Under review)
Trustees Mr D Armitage - Chairman Mrs I Allatt Mr M Allatt
Mr P Burnett
Mr G Burrows Ms D Cook
Mr D Goodall Mr D Harker
Mr K McConnell
Mr T Naylor
Non trustee committee members James Madden
Management and Committee Structure Trustees Management Committee
Sub committees Building & Facilities Fundraising Health & Safety
Policies
Elected Officials Chairman – Dean Armitage Secretary – Dan Goodall Treasurer – Kevin McConnell Bookings – Graham Burrows
ANUAL REPORT 2024
Administration and Organisation
- The trust is administered by a volunteer Management Committee elected at the AGM held in March each year.
Friends of Gearstones – Is a support group of individuals and families who help and assist with support to user groups, refurbishments, repairs, and maintenance work.
Stakehold partnership – Incorporating Mirfield Day Centre, 1st Mirfield Scouts and Mirfield groups and families.
Elected Officials – are responsible for the day-to-day admin of the trust.
Sub - committee – deal with, evaluate and make recommendations to the management committee.
Building and facilities – are responsible for all works, expenditure, estimates, contractors, volunteer workers, maintenance, and refurbishments.
Fundraising – are responsible for organising fundraising activities.
Health and Safety – implementation of all legislation within H & S, advise on procedures and good practice.
Policies – advise on the implementation of Trust constitution, monitoring and procedures.
ANUAL REPORT 2024
Finance and Accounts
Presented below is an overview of the Annual Accounts for Gearstones Lodge Trust as at the close of 2024. the Lodge was fully open and the year saw strong interest in bookings. Major issues becoming apparent in previous years were Energy costs with both Gas & Electricity prices increasing substantially. To try and mitigate these costs, phased increases to rentals were introduced in late 2022 and have continued. A 2 year fixed price contract was entered into for Electricity prices to ensure some stability, this expires March 2025. A further 2 year contract has been obtained after March, with prices cheaper than the earlier contract. Again costs were kept to a minimum and covered the essential fixed costs to maintain the fabric of the Lodge. Thanks go to all volunteers who spent a substantial amount of their own time in ensuring the Lodge was kept in a fit manner to ensure a smooth running of the facilities.
Cash balance at end of Y2022 was £27.8k Cash balance at end of Y2023 was £46.6k Cash balance at end of Y2024 was £63.5k
Whilst cash balance looks strong, this is mainly in anticipation of forthcoming maintenance and building expenditure anticipated in 2025. Also the policy has been to build up a substantial contingency fund in case of major repairs to what is an old building and exposed location.
Note cash balance is higher than expected as some reason our Electricity contractor had failed to invoice the Lodge for approx 18mths. This situation has been partly resolved in early 2025, but full invoicing for the earlier periods has yet to come through. Note it was Gearstones Lodge chasing the Electricity supplier to get the invoicing up to date, the problem lay with the supplier. Revenue - £35.6k (note previous year £43.8k) Revenue was down on the previous year on both cottage and Lodge, tho this provides no concern as there is always strong interest in renting out both properties it is just seen as a blip due to timings and smaller nos of people in the parties booking the Lodge. The Cottage had a revenue flow at £2.7k The Lodge showed revenues of £32k Bequest from a former Trustee £0.8k
ANUAL REPORT 2024
Finance and Accounts (cont.)
Expenditure - £18.6k, (note previous year £25.1k)
Main items were :-
Electrical work reviewed and updated £1.2k
Energy costs as always continued to be a major expense, but Y2024 costs reflect no Electricity costs being invoiced. Gas bills were £5.2k Energy is always expected to be a major expense, outgoing costs needs to be closely monitored throughout the coming years.
Insurance for the Building at £6.0k, still remained at a reasonable level.
Other outgoings included Rates, Waste disposal, Water testing, Miscell Repairs (i.e. supplies for the various working parties doing work on the Lodge – which kept the overall maintenance cost down).
Again the policy of tight cost control by the Committee in which only essential maintenance was conducted and the bulk of that by volunteers has continued to be successful in Y2024.
Kevin McConnell – Treasurer.
ANUAL REPORT 2024
Booking Secretary
The lodge and cottage continue to see very positive engagement for
2024/2025. The January 2024 minor price increase has not deterred guests from placing bookings, with comments on its value for money often being mentioned.
We had the very welcome return of a regular hirers, and after listing Gearstones on TripAdvisor, Yorkshire Dales National Park and National Trails, we’ve seen bookings from new customers to Gearstones as a result. The online booking system is maintains to be a fantastic resource for both myself and our guests, with the website availability calendar making bookings easy and convenient for everyone.
As with previous years, peak bookings for both the lodge and cottage tend to fall on weekends. Mid-week lodge bookings are mostly recurring residential trips. The key safe boxes are still a great facility for guests to gain access to the properties at Gearstones. The response from our guest has been positive too as it allows for code sharing for party members who may arrive prior to the booking organiser.
Customers old and new continue to be impressed with what the lodge and cottage have to offer and would like to thank everyone involved for their support this year in keeping them both clean and tidy. We have received wonderful feedback and many word of mouth referrals as a result.
The cottage remains a valuable asset to the charity. There has been an increase in cottage bookings for guests walking both the Pennine Way and Dales Way. We’ve had a higher number of one night enquiries, proving that the cottage is in a perfect location to support guests needing a single nights occupancy. These have mainly been mid-week bookings.
The cottage continues to be ideal base for any works going in the lodge, and often used by the committee members for the monthly health and safety checks. Please continue to spread the word about Gearstones as this helps to keep it open and flourishing.
Graham Burrows
ANUAL REPORT 2024
Building and Facilities
This year has seen some continuing progress on our refurbishment of the lodge and cottage.
Main works this last year have been to fix and renew numerous windowpanes and sills within the lodge and cottage where the seal and glass have blown to the extents we could not see out.
There are still a few more panes to swap out and upgrade in the coming year. Updates are continuing with out-of-date light fittings, where we now have a problem in sourcing spares for the old-fashioned type of fluorescent light fittings. These are being replaced with modern new ones. To date all the games room have been swapped out to new LED fittings.
The grounds are looking great now we have been continuously tackling the mowing of the grass etc. Which gives a pleasant environment for guests. No further problems have occurred this last year with the boiler system, and all is working well.
The gas tank has had its periodic service and checks by the supplier. Health and safety visits are now spread out among committee members, which give all a good insight into all the workings of Gearstones lodge. Annual inspections have been completed as part of our “Annual Inspection Programme” and include the following:
-
The premises electrical supply and building circuits.
-
All electrical equipment and appliances.
-
The automatic & manual fire alarm system.
-
The emergency lighting system.
-
All portable fire extinguishers.
-
Water supplies testing and control.
-
LPG storage and associated pipe work
-
The Local Authority or private contractors carry out these inspections.
Projects for this next year, looking into the possible refurbishment and splitting of the office room into a usable bedroom for staff or instructors with toilet and shower facilities. Along with and a new store area for all the Gearstones cleaning equipment and essential service items.
Refresh the downstairs shower area with a coat of paint.
Swap out a few more of the central heating radiators that need some TLC. General ‘smarten up’ of the Lodge and new soft furnishings in the cottage.
Tim Naylor
ANUAL REPORT 2024
- Health and Safety – Statement of Intent
Policy
Gearstones Management Committee so far as is reasonably practicable will take all necessary action to prevent and control risks to health, safety and welfare of all visitors attending Gearstones Lodge premises.
- Responsibilities Gearstones Lodge Management Committee will endeavour to ensure that all equipment and facilities within the premises are of an appropriate standard to meet the current H & S regulations.
Visitors
All visitors must familiarise themselves with the safety information and instructions regarding the use of equipment, fire alarm and emergency procedures displayed in the main entrance. Any faults with emergency equipment must be reported to party leaders, then reported to a H & S committee member.
Health and Safety Committee Are responsible to the management committee for all H & S issues at the premises. Monitoring of procedures is carried out monthly and reported to management committee.
ANUAL REPORT 2024
Health and Safety Report
-
Craven council have continued with additional water sampling and testing that shall be carried out as required by the European Union proposals to revise the drinking water directive.
-
The Fire Risk Assessment has been reviewed, updated and the findings recorded.
-
All risk assessments have been reviewed, updated, and recorded.
-
All required testing and inspection of health and safety procedures and
equipment have been carried out and recorded.
- Annual inspections and servicing as required has been carried out to:
Central heating boiler
- Gas Safety (Installation and Use) Regulations 1998
Electrical Inspection
Electricity at Work Regulations 1989
Emergency Lighting
BS 5266-1 Code of practice
Fire detection
Regulatory Reform (Fire Safety) Order 2005
Fire doors
Regulatory Reform (Fire Safety) Order 2005
Fire-fighting equipment
British Standard 5423
- Gas cooker Gas Safety (Installation and Use) Regulations 1998
Portable Appliance Testing Electricity at Work Regulations 1989
Water supply Private Water Supplies Regulations (England)(Amendment) 2018
V Smith
ANUAL REPORT 2024
- Corporate, Community Liaison and Fundraising Committee
The future looks bright with Gearstones held in high regard within the
community and well placed to play an increasingly important role in the wellbeing of those we seek to serve.
We are attracting a wider range of groups in the lodge and the cottage thus making the trust more stable.
We have new committee members on board, we are always looking into future fundraising ideas. This has included an updated Face Book page. New posters will be distributed in community areas such as the library, shop notice boards and other clubs such as South Pennine Boat Club.
This will reinforce what Gearstones has on offer to the Mirfield and wider community.
Equal Opportunities Committee
The trustees and elected members of the Gearstones Management
Committee have a mandatory duty to provide an equal and non-discriminatory service to all members of society placed upon them by the constitution governing the Trust’s charitable status.
We fully accept and welcome that society consists of many diverse groups and individuals and this diversity is an asset to the community.
We recognise that we have a moral responsibility to promote equal opportunities and we will pursue equality in all our charities work.
Our efforts over the past years to provide diverse and varied facilities to meet the needs and aspirations of all sections of the community continue to be worked on. Consultations with professional bodies remain to enable all members of the community to enjoy Gearstones and the surrounding areas.
We strive to create a safe and inclusive atmosphere within our organisation so that everyone maintaining our representation where we are doing well continues, and improving our representation in areas where we could improve.
Dan Goodall
Debs Cook
ANUAL REPORT 2024
= a a; = ' i ' 7 Gearstones Lodge Outdoor Centre i, a _ A al Registered charity - 502341 vi ic jig a i . y a = he t 5 . ‘ths i's arr oe eo Bl = i “a a Ps . q , ie SAN a vd | | - wee ~ i " A a> Ai _ : i A if "y F ' 7 : 1 a i i m7
Y2023 Y2022 Y2021 Y2020 Y2019 Y2018 Y2017 Y2016 Y2015 Y2014 Y2013
| GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | GEARSTONES LODGE INCOME / EXPENDITURE STATEMENT | Y2024 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| YEAR 2024 | JAN | FEB | MAR | APR | MAY | JUNE | JULY | AUGUST | SEPT | OCT | NOV | DEC | TOTAL | |||
| INCOME | ||||||||||||||||
| BANK INTEREST / CHARGES | 0 00 | |||||||||||||||
| COTTAGE BOOKINGS | 340 00 | 405 00 | 255 00 | 100 00 | 170 00 | 135 00 | 255 00 | 170 00 | 270 00 | 85 00 | 355 00 | 200 00 | 2 740 00 | |||
| LODGE BOOKINGS | 1 800 00 | 678 00 | 4 662 00 | 1 265 00 | 3 228 00 | 2 486 00 | 2 220 00 | 2 700 00 | 5 664 00 | 2 420 00 | 4 918 00 | 32 041 00 | ||||
| DONATIONS | 25 00 | 750 49 | 775 49 | |||||||||||||
| INSURANCE MONIES REFUND / CLAIM | 0 00 | |||||||||||||||
| SOCIAL EVENTS | 0 00 | |||||||||||||||
| BP OURSPACE | 0 00 | |||||||||||||||
| TRAILER SALE | 0 00 | |||||||||||||||
| TELEPHONE RECEIPTS | 0 00 | |||||||||||||||
| SUNDRY RECEIPTS EG DRYING ROOM | 0 00 | |||||||||||||||
| SEPTIC TANK - WOODS | 0 00 | |||||||||||||||
| ACTIVITIES | 0 00 | |||||||||||||||
| DONATIONS | 0 00 | |||||||||||||||
| - - - - - - - - | - - - - - - - - | - - - - - - - - | - - | - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - | - - - - - - - | - - - - - - - - - | ||
| TOTAL INCOME | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | 200 00 | ######### | |||
| EXPENDITURE | ||||||||||||||||
| NEW RAILINGS | 0 00 | |||||||||||||||
| NEW BOILER/SERVICE | 0 00 | |||||||||||||||
| NEW BEDDING | 0 00 | |||||||||||||||
| LEGAL/ BANK FEES | 5 00 | 5 00 | 5 00 | 5 00 | 5 00 | 5 40 | 5 00 | 5 00 | 5 00 | 5 00 | 5 00 | 5 00 | 60 40 | |||
| NEW STONE WALL | 0 00 | |||||||||||||||
| FIRE SERVICING | 864 00 | 324 00 | 1 188 00 | |||||||||||||
| ELECTRICITY | 0 00 | |||||||||||||||
| BOREHOLE / WATER SAMPLING/SEPTIC TANK | 139 28 | 139 28 | ||||||||||||||
| MIRFIELD DAY CENTRE | 0 00 | |||||||||||||||
| PLUMBING /COTTAGE/GENERAL | 0 00 | |||||||||||||||
| NEW WINDOWS/DOORS | 0 00 | |||||||||||||||
| NEW BATHROOM / COTTAGE KITCHEN | 0 00 | |||||||||||||||
| GAS | 346 21 | 1 417 28 | 1 832 87 | 504 37 | 1 028 16 | 5 128 89 | ||||||||||
| HYGIENE | 0 00 | |||||||||||||||
| INSURANCE | 5 995 00 | 5 995 00 | ||||||||||||||
| MISCELLANEOUS / FURNITURE / POSTAGE | 159 00 | 35 00 | 194 00 | |||||||||||||
| NEW FIRE DOORS | 0 00 | |||||||||||||||
| NEW GUTTERING / ROOF REPAIRS | 0 00 | |||||||||||||||
| RATES | 691 61 | 691 61 | ||||||||||||||
| MAJOR REFURBISHMENT LODGE | 286 83 | 286 83 | ||||||||||||||
| WASTE REMOVAL | 625 64 | 190 00 | 815 64 | |||||||||||||
| REPAIRS/ SERVICING | 550 80 | 290 40 | 1 228 00 | 2 069 20 | ||||||||||||
| TELEPHONE | 11 39 | 11 39 | 11 39 | 11 39 | 11 53 | 11 53 | 11 39 | 55 45 | 12 47 | 11 39 | 19 19 | 19 19 | 197 70 | |||
| TRAVEL & ACCOMODATION | 0 00 | |||||||||||||||
| ELECTRICAL WORK | 516 73 | 114 54 | 549 00 | 1 180 27 | ||||||||||||
| IT EXPENSES / OFFICE | 33 00 | 33 00 | 66 00 | 33 00 | 33 00 | 33 00 | 283 80 | 33 00 | 33 00 | 33 00 | 33 00 | 646 80 | ||||
| SANDBLASTING/CELLAR REFURBISHMENT | 0 00 | |||||||||||||||
| - - - - - - - - | - - - - - - - - | - - - - - - - - | - - | - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - | - - - - - - - | - - - - - - - - - | ||
| TOTAL EXPENDITURE | 49 39 | 946 40 | ####### | ####### | 49 53 | ####### | 339 79 | ####### | ####### | 49 39 | ####### | 344 02 | ######### | |||
| - - - - - - - - | - - - - - - - - | - - - - - - - - | - - | - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - - - - - - - - | - | - - - - - - - | - - - - - - - - - | ||
| GRAND TOTAL | ####### | 136 60 | **####### ** | ######## | **####### ** | ######## | ####### | 973 47 | ####### | ####### | ####### | - | 144 02 |
######### | ||
| = = = = = = | = = = = = = | = = = = = = | = = = = = = | = | = = = = = | = = = = = = | = = = = = = | = = = = = = | = = = = = = | = = = = = = | = = = = = = | = | = = = = = | = = = = = = = | ||
| ASSETS / LIABILITIES | ||||||||||||||||
| DEC 31 2024 | DEC 31 2024 | |||||||||||||||
| ASSETS | ||||||||||||||||
| CASH IN HAND | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | |||
| BANK ACCOUNT | ######### | ######### | ######### | ######### | ######### | ######### | ######### | ######### | ######### | ######### | ######### | ######### | 63 513 84 | |||
| - - - - - - - | - - - - - - - | - - - - - - - | - - - - - - - | - | - - - - - - | - - - - - - - | - - - - - - - | - - - - - - - | - - - - - - - | - - - - - - - | - - - - - - - | - | - - - - - - | - - - - - - - - | ||
| ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ######### | ||||
| LIABILITIES | ||||||||||||||||
| LOANS | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| - - - - - - - - - - | - - - - - - - - - - | - - - - - - - - - - | - - | - - - - - - - - | - - | - - - - - - - - | - - - - - - - - - - | - - - - - - - - - - | - - - - - - - - - - | - - - - - - - - - - | - - - - - - - - - - | - - - - - - - - - - | - | - - - - - - - - - | ||
| - | - | - | - | - | - | - | - | - | - | - | - | |||||
| NET WORTH | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### | ####### |
| TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 0 00 | 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | -4 00 | 0 00 | |||
| 3 400 00 | 2 970 00 | 1920 | 560 00 | 3 680 00 | 2 380 00 | 4 160 00 | 3 840 00 | 2 800 00 | 3 800 00 | 4 050 00 | |||
| 40 402 | 00 | 32 100 00 | 16450 | 4 770 00 | 27 854 00 | 28 237 00 | 27 696 00 | 22 700 00 | 29 101 35 | 32 999 00 | 30 589 00 | ||
| 0 00 | 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | |||
| 0 00 | 280 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | |||
| 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | ||||
| 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | ||||
| 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | ||||
| 12 00 | 0 | 0 00 | 0 00 | 50 00 | 34 70 | 83 50 | 56 20 | 56 40 | 119 60 | ||||
| 0 00 | 0 | 0 00 | 0 00 | 20 00 | 0 00 | 49 50 | 22 50 | 43 50 | 304 85 | ||||
| 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 54 00 | ||||
| 0 00 | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | ||||
| 25 00 | 40 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 43 70 | ||||
| ---------------------------------------- | **------------------------ ** | **---------------------------- ** | **------------------------------ ** | **---------------------------- ** | **------------------------------ ** | **------------------------------- ** | **----------------------------- ** | **-------------------------------- ** | **---------------------------------- ** | ---------------------------- | |||
| 43 802 00 | **######## ** | 18 410 00 | 5 330 00 | 31 534 00 | **####### ** | **######### ** | **######## ** | **######### ** | 36 894 90 | ######## | |||
| - | - | 0 | 0 00 | 0 00 | - | 0 00 | 1 200 00 | 0 00 | 0 00 | 0 00 | |||
| - | 1 775 44 | 0 | 72 00 | 266 24 | 258 00 | 15 224 00 | |||||||
| 519 | 11 | - | 0 | 0 00 | 0 00 | - | 4 942 08 | ||||||
| 61 | 20 | 78 84 | 6 6 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 400 00 | ||
| - | - | 0 | 0 00 | 0 00 | 4 056 22 | 180 00 | 180 00 | 180 00 | 180 00 | 180 00 | |||
| 312 | 00 | 312 00 | 300 | 300 00 | 300 00 | 400 80 | 288 00 | 288 00 | 288 00 | 610 80 | 0 00 | ||
| 5 | 879 | 12 | 2 328 56 | 1262 06 | 1 371 37 | 1 471 75 | 1 499 79 | 1 447 76 | 873 80 | 1 560 04 | 1 453 41 | 1 890 40 | |
| 474 | 57 | 1 421 77 | 275 85 | 0 00 | 155 00 | - | 3 041 00 | 325 99 | 130 18 | 323 88 | 0 00 | ||
| - | - | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | |||
| - | - | 0 | 0 00 | 879 38 | 975 00 | 145 00 | 0 00 | 0 00 | 155 00 | 3 445 00 | |||
| 1 | 296 | 00 | - | 0 | 0 00 | 0 00 | - | 0 00 | 7 850 00 | 0 00 | 0 00 | 0 00 | |
| - | - | 0 | 0 00 | 6 556 80 | - | 0 00 | 0 00 | 0 00 | 28 409 60 | 0 00 | |||
| 6 | 153 | 30 | 6 205 39 | 5250 44 | 3 056 10 | 3 802 65 | 5 986 39 | 2 341 18 | 4 871 21 | 7 042 32 | 8 095 63 | 8 097 12 | |
| - | - | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | |||
| 5 | 695 | 00 | 5 074 28 | 4495 25 | 4 295 50 | 4 296 42 | 4 239 87 | 4 051 17 | 4 016 72 | 3 946 79 | 5 456 42 | 5 600 00 | |
| 110 | 89 | 150 00 | 765 | 0 00 | 727 00 | 6 00 | 301 00 | 0 00 | 0 00 | 580 00 | 2 037 07 | ||
| - | - | 0 | 0 00 | 0 00 | - | 0 00 | 7 800 00 | 0 00 | 13 589 59 | 0 00 | |||
| - | - | 0 | 0 00 | 1 250 00 | - | 0 00 | 0 00 | 0 00 | 116 00 | 342 84 | |||
| 652 | 66 | 614 40 | 605 73 | 528 76 | 454 80 | 560 89 | 368 09 | 337 96 | 335 24 | 327 76 | 320 28 | ||
| - | 2 352 04 | 0 | 2 158 01 | 0 00 | 12 313 93 | 0 00 | 0 00 | 0 00 | 0 00 | 0 00 | |||
| 589 | 86 | 556 14 | 504 38 | 0 00 | 872 40 | 777 25 | 762 40 | 747 85 | 705 96 | 689 40 | 671 88 | ||
| 522 | 28 | 275 65 | 0 | 129 39 | 109 98 | 797 00 | 1 788 00 | 3 553 11 | 2 389 00 | 1 404 00 | 130 50 | ||
| 166 | 05 | 178 49 | 169 64 | 150 16 | 191 00 | 207 43 | 211 93 | 193 42 | 310 48 | 402 68 | 405 85 | ||
| - | - | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 60 00 | 0 00 | 0 00 | |||
| 979 | 54 | 1 111 00 | 394 2 | 305 93 | 1 606 16 | 283 08 | 777 86 | 673 20 | 1 550 81 | 2 837 13 | 869 90 | ||
| 1 | 678 | 68 | 384 00 | 360 | 330 00 | 381 60 | 180 00 | 0 00 | 0 00 | 545 00 | 421 00 | 0 00 | |
| - | - | 0 | 0 00 | 0 00 | - | 0 00 | 0 00 | 0 00 | 2 500 00 | 0 00 | |||
| ---------------------------------------- | **------------------------ ** | **---------------------------- ** | **------------------------------ ** | **--------------------------------- ** | **------------------------------ ** | **------------------------------- ** | **----------------------------- ** | **-------------------------------- ** | **---------------------------------- ** | ---------------------------- | |||
| 25 090 26 | **######## ** | 14 389 15 | 12 697 22 | 23 321 18 | ####### | ######### | **######## ** | **######### ** | 67 552 30 | ######## | |||
| ---------------------------------------- | ------------------------ | ---------------------------- | ------------------------------ | ---------------------------- | ------------------------------ | ------------------------------- | ----------------------------- | -------------------------------- | ---------------------------------- | ---------------------------- | |||
| 18 711 74 | ######## | 4 020 85 | -7 367 22 | 8 212 82 | ######## | ######### | **######## ** | **######### ** | **########## ** | ######## | |||
| ======================= | ============== | ================ | ================= | ================ | ================ | ================= | ================ | ================= | ================== | =============== | |||
| DEC 31 2023 | DEC 31 2022 | DEC 31 2021 | DEC 31 2020 | DEC 31 2019 | DEC 31 2018 | DEC 31 2017 | DEC 31 2016 | DEC 31 2015 | DEC 31 2014 | DEC 31 2013 | |||
| 68 | 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | 68 43 | ||
| 46 | 550 | 97 | 27 839 23 | 15 270 23 | 11 249 38 | 18 616 60 | 10 403 77 | 12 258 40 | 16 237 17 | 22 475 43 | 9 539 20 | 40 196 60 | |
| **------------------------------- ** | **------------------- ** | **---------------------- ** | **----------------------- ** | **---------------------- ** | **-------------------- ** | **-------------------- ** | **------------------- ** | **--------------------- ** | **---------------------- ** | ------------------ | |||
| 46 619 40 | **######## ** | 15 338 66 | 11 317 81 | ######## | **####### ** | **######### ** | ######## | 9 | 607 63 | 9 607 63 | ######## |
CHARITY COMMISSIONER ACCOUNTS
----- Start of picture text -----
A1A - DONATIONS / GRANTS / LEGACIES
DONATIONS -GENERAL 775 49
GILDER HALL
MIRFIELD TRUST 0 00
- 775 49
A1B -TRADING ACTIVITIES
SUNDRY RECEIPTS 0 00
BOOKING FEES - COTTAGE 2 740 00
BOOKING FEES - LODGE 32 041 00
ACTIVITIES 0 00
BANK CHARGES / INTEREST 0 00
----------------34 781 00 34 781 00
A1C - FUND GENERATING / OTHER ACTIVITIES
SOCIAL EVENTS / SALES / ETC 0 00 -
- - - - - - - 35 556 49
A2 A -NORMAL TRADING PAYMENT
HEATING / LIGHTING 5 128 89
REPAIRS & EQUIPMENT 2 910 00
INSURANCE REPAIRS REFUND 0 00
ELECTRICAL UPDATE 1 180 27
INSURANCE 5 995 00
OTHER ADMIN EXPENSES 3 379 46
----------------18 593 62 18 593 62
A2 - OTHER PAYMENTS
NEW WINDOWS / EXTERNAL DOORS 0 00
NEW BOILER 0 00
NEW COTTAGE KITCHEN 0 00
NEW BEDDING 0 00
NEW FIRE DOORS 0 00
----------------
0 00 -
- - - - - - - 18 593 62
NET OF RECEIPTS / PAYMENTS 16 962 87
OPENING CASH LAST YEAR 46 619 40
CASH FUNDS THIS YEAR END - - - - - - - 63 582 27
= = = = =
OVERALL CASH BALANCE SEE ABOVE
SPLIT CASH IN HAND 68 43 68 43
BANK A/C 63 513 84 63 513 84
----------------63 582 27
ASSETS RETAINED FOR OWN USE
PROPERTY
ORIGINAL PUBLIC SUBSCRIPTION 4 000 00 4 000 00
MIRFIELD EDUCN TRUST - 4 MORTGAGES
ORIGINAL 77 000 00
FIRE ALARM REPORT -1994/95 12 000 00
GARAGE CONVERSION - 2 INSTALLMENTS 25 000 00
10 000 00
##########
----------------##########
Y2001 GARAGE CONVERSION - 10 000 00 10 000 00
MIRFIELD COUNCIL GRANT
KITCHEN REFURBISHMENT
y2001&Y2002 EXPENDITURE 6 000 00 6 000 00
CLIMBING WALL ADDITION 30 934 00
BOB HAD A FURTHER £222 - WHAT IS IT 222 00 222 00
MIRFIELD EDUCN TRUST ----------------
##########
----------------
ASSETS RETAINED FOR CHARITY'S OWN US COST OPTIONAL CURRENT VALUE
PROPERTY ########## ########## SURVEYORS REPORT 1997 - FREEHOLD VALUE
FIXTURES & FITTINGS 29 200 00 INVENTORY DECEMBER 1999
2 200 00 ZENECA EQUIP PURCHASED
3 500 00 34 900 00 FURNITURE FOR GARAGE PROJECT - ESTIMATE
TOOLS &EQUIPMENT 7 000 00 ESTIMATE
LIABILITIES
MORTGAGES OVER PROPERTY
MIRFIELD EDUCATIONAL TRUST ##########
----- End of picture text -----
NOTES TO ACCOUNTS - GEARSTONES LODGE - CHARITY NO 502341 STATEMENT OF ASSETS AND LIABILITIES NOTE 1
THE PROPERTY WAS PURCHASED IN 1972 BY PUBLIC SUBSCRIPTION FOR £4,000 MORTGAGE MONIES RAISED SINCE HAVE BEEN USED FOR PROPORTY IMPROVEMENTS & CONVERSIONS (NOTE3 ) THE PROPERTY WAS PROFESSIONALLY VALUED IN DECEMBER 1997 WITH A FREEHOLD VALUE OF £170,000
NOTE2
THE TREASURER AND SECRETARY CARRIED OUT AN INVENTORY IN DECEMBER 1999 AT REPLACEMENT COST . THIS TOOK INTO CONSIDERATION THE NEW FACILITY FUNDED BY THE MORTGAGE MONIES . DURING Y2000 - FURTHER PURCHASES HAVE BEEN MADE AND THESE ARE NOW INCLUDED AT COST VALUE. NOTE3
- THE MORTGAGES ARE IN FAVOUR OF MIRFIELD EDUCATIONAL TRUST AND HAVE BEEN ADVANCED IN FOUR SEPERATE AMOUNTS SINCE 1972 . THESE ARE INTEREST FREE AND ONLY REPAYABLE ON THE SALE OF THE PROPERTY .
FINANCE AND ACCOUNTS 2024
Presented below is an overview of the Annual Accounts for Gearstones Lodge Trust as at the close of 2024. the Lodge was fully open and the year saw strong interest in bookings. Major issues becoming apparent in previous years were Energy costs with both Gas & Electricity prices increasing substantially. To try and mitigate these costs, phased increases to rentals were introduced in late 2022 and have continued.
A 2 year fixed price contract was entered into for Electricity prices to ensure some stability, this expires March 2025. A further 2 year contract has been obtained after March, with prices cheaper than the earlier contract.
Again costs were kept to a minimum and covered the essential fixed costs to maintain the fabric of the Lodge.
Thanks go to all volunteers who spent a substantial amount of their own time in ensuring the Lodge was kept in a fit manner to ensure a smooth running of the facilities
Cash balance at end of Y2022 was £27.8k Cash balance at end of Y2023 was £46.6k Cash balance at end of Y2024 was £63.5k
Whilst cash balance looks strong, this is mainly in anticipation of forthcoming maintenance and building expenditure anticipated in 2025. Also the policy has been to build up a substantial contingency fund in case of major repairs to what is an old building and exposed location.
Note cash balance is higher than expected as some reason our Electricity contractor had failed to invoice the Lodge for approx 18mths. This situation has been partly resolved in early 2025, but full invoicing for the earlier periods has yet to come through. Note it was Gearstones Lodge chasing the Electricity supplier to get the invoicing up to date, the problem lay with the supplier.
Revenue - £35.6k (note previous year £43.8k)
Revenue was down on the previous year on both cottage and Lodge, tho this provides no concern as there is always strong interest in renting out both properties it is just seen as a blip due to timings and smaller nos of people in the parties booking the Lodge. The Cottage had a revenue flow at £2.7k. The Lodge showed revenues of £32k Bequest from a former Trustee £0.8k
Expenditure - £18.6k, (note previous year £25.1k)
Main items were :-
-
Electrical work reviewed and updated £1.2k
-
Energy costs as always continued to be a major expense, but Y2024 costs reflect no Electricity costs being invoiced. Gas bills were £5.2k Energy is always expected to be a major expense, outgoing costs needs to be closely monitored throughout the coming years.
-
Insurance for the Building at £6.0k, still remained at a reasonable level.
-
Other outgoings included Rates, Waste disposal, Water testing, Miscell Repairs (i.e. supplies for the various working parties doing work on the Lodge – which kept the overall maintenance cost down).
Again the policy of tight cost control by the Committee in which only essential maintenance was conducted and the bulk of that by volunteers has continued to be successful in Y2024.
Kevin McConnell – Treasurer.