2024-03-31-accounts - Sharnford Youth Club

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Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date

Charity name: Sharnford Youth Club Charity

Charity registration number: 502213

Objectives and Activities To provide youth and community activities within the village of Sharnford

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide youth activities
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide a safe place to carry out youth and social activities within the village to help reduce loneliness and isolation
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are aware of the guidance regarding the public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	To apply for all relevant grants that have been made available
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	There is no set expectation in regards to hours/days volunteered.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have hosted many social events this year bringing the community together. We have given out food bags, warm blankets, helped those in need and also hosted events for our local school as they are unable to due to their size.

Additional information (optional) Youmay choose toincludefurtherstatements	Additional information (optional) Youmay choose toincludefurtherstatements	whererelevant about:
Achievements against objectives set	Para 1.41	We have achieved more than we set out to this year
Performance of fundraising activities against objectives set	Para 1.41	We have raised more than expected
Investment performance against objectives	Para 1.41	The objective was to raise enough to keep the building open and heating on. With being so successful this year with grants we completed this so was able to give more back to our community
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We have a healthy bank balance although we do have building repairs to carry out
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We have a roof leak that we have been saving to deal with. Money has been put aside from a grant to renew some of the kitchen units
Amount of reserves held	Para 1.22	27,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations/grants and fundraising
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	N/A
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Consistitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	By vote at AGM
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Sharnford Youth Club
Other name the charity uses
Registered charity number	502213
Charity’s principal address	C/O 2 Mill Lane Sharnford LE10 3PS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Laura Thirlby
	Emma Jones

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Laura Thirlby	Emme Jones
	Laura Thirlby	Emma Jones
	Chair	CO Chair
	01/05/2024
	01/05/2024

	Date	Description		Money OUT	Money IN	Notes
2024	13th Apr	L Moore	Group Hirer		540
	13th Apr	L Moore	Group Hirer		540			Income
	13th Apr	L Moore	Group Hirer		690			Group HIrer	7544
	17th Apr	Pettet	Party Hire		30
	19th Apr	Footicubs	Group Hirer		100			Party Hirer	1080
	20th Apr	EDF	Utility Cost	150				Donation	2156.43
	20th Apr	EDF	Utility COst	102				Grant	15958
	24th Apr	Amazon Smile	Donation		5		Total		26738.43
	26th Apt	H Dawson	Group Hirer		60			Outgoings
	28th Apr	McDermott	Party Hire		30			Utility Cost	2782.91
	28th Apr	Temple	Party Hire		30			Licenses	139.2
	28th Apr	Stone	Party Hire		30		Total		2922.11
	28th Apr	Moore	Party Hire		30
	3rd May	Adele	Group Hirer		240
	10th May	Bell	Party Hire		45
	19th May	Amazon Smile	Donation		27.43
	22nd May	EDF	Utility Bill	150
	22nd May	EDF	Utility Bill	102
	26th May	H Dawson	Group Hirer		160
	5th June	Harvard	Party Hire		30
	8th June	Sharnford Parish Council Donation			400	For Prom
	14th June	EDF	Utility Bill	150
	19th June	P Cox	Party Hire		30
	29th June	EDF	Utility Bill	92.36
	30th June	Edgar	Party Hire		30
	3rd July	H Dawson	Group Hirer		220
	13th July	Adele	Group Hirer		230
	20th July	EDF	Utility Bill	150
	20th July	EDF	Utility Bill	85
	24th July	PPLPRS	Licenses	139.2		Music License
	27th July	H Dawson	Group Hirer		200
	3rd Aug	Footicubs	Group Hirer		325
	4th Aug	Carnall	Party Hire		30
	8th Aug	Trenfield	Party Hire		30
	18th Aug	Turley	Party Hire		30
	23rd Aug	H Dawson	Group Hirer		100

	8th Sept	Hawkins	Party Hire		30
	8th Sept	L Moore	Group Hirer		1470
	19th Sept	EDF	Utility Bill	150
	19th Sept	EDF	Utility Bill	85
	19th Sept	Post Office Despoit	Fete Donations		1724
	29th Sept	Silver Swans	Group Hirer		170
	2nd Oct	Shellie	Party Hire		30
	3rd Oct	Hubub	Grant - Pumpkin Event		758
	5th Oct	L Pearse	Party Hire		30
	18th Oct	EDF	Utility Bill	150
	18th Oct	EDF	Utility Bill	85
	23rd Oct	Cotterill	Party Hire		37.5
	2nd Nov	Janda	Party Hire		30
	2nd Nov	Skubala	Party Hire		30
	2nd Nov	Silver Swans	Group Hirer		147.5
	6th Nov	Porter	Party Hire		30
	7th Nov	Yoga	Group Hirer		230
	9th Nov	Equalign Physio	Group Hirer		70
	10th Nov	Thorpe EL	Party Hire		30
	14th Nov	Neighbourly	Grant - Volunteer Day		200
	16th Nov	EDF	Utility Bill	150
	16th Nov	EDF	Utility Bill	85
	21st Nov	T Wood	Group Hirer		10
	28th Nov	Silver Swans	Group Hirer		195
	30th Nov	Hubub	Grant - Diff Cost Centre		5000
	8th Dec	National Grid	Grant - Diff Cost Centre		10000
	14th Dec	Equalign Physio	Group Hirer		40
	15th Dec	EDF	Utility Bill	85
2023	27th Dec	T Wood	Group Hirer		90
2024	2nd Jan	EDF	Utility Bill	306.55
	3rd Jan	Silver Swans	Group Hirer		130
	3rd Jan	Crossthwaite	Party Hire		30
	17th Jan	EDF	Utility Bill	150
	17th Jan	EDF	Utility Bill	85
	17th Jan	Party Hire	Mumford		30
	17th Jan	Party Hire	Yates		30
	26th Jan	T Wood	Group Hirer		60

£500 youth club, remainder speakers

29th Jan	Equalign Physio	Group Hirer		60
29th Jan	Cope	Party Hire		30
29th Jan	Silver Swans	Group Hirer		172.5
31st Jan	Carnall	Party Hire		30
1st Feb	Leatherland	Party Hire		30
8th Feb	Footicubs	Group Hirer		600
9th Feb	Shilcock	Party Hire		22.5
15th Feb	Wootton	Party Hire		30
16th Feb	EDF	Utility Bill	150
16th Feb	EDF	Utility Bill	85
21st Feb	Huckerby	Party Hire		30
27th Feb	T Wood	Group Hirer		75
28th Feb	Ashown	Party Hire		30
29th Feb	Asher	Party Hire		30
1st Mar	Arnold	Party Hire		30
1st Mar	Silver Swans	Group Hirer		159
4th Mar	Equalign Physio	Group Hirer		30
4th Mar	Yoga with Adele	Group Hirer		370
12th Mar	Porter	Party Hire		60
18th Mar	EDF	Utility Bill	150
18th Mar	EDF	Utility Bill	85
25th Mar	Davies	Party Hire		45
27th Mar	T Wood	Group Hirer		60

Bank Account £42369.75

Illl: 'iiii [111 ej CHARITY COMMISSION FOR fNCIlAND AND WALES Ind•p•nd•nt ex8mln•rf• report on the account• li?d•rvnitrrl1 F i•riiiii•t * R•porf Ch•rty no Ilf •ny) mor 203L I to my axamknatk of Ih? accounts of IM atMJv8 cpwty TnL4fi year •nd As tr• chwty trustees of ihe Trust. YW 8re resp)51b19 ILY the preparatkin bw•lg ol rnport of tho occounts kn 8ccord8rt• with Ihe requirwrents of the Charrt*s Act 2011 Ilhe Act"). I reFKxl in rwAct ol my examInab( of the Trust's accwnts carried out er 145 of fv 2011 Act arxl In carying Ixjt my examinalM)n, I have fk1 the applKai4e Dlrecikffj gfven by the Charity Commlssion uer sectth 14515Xbl of the Act. I have ccfflpleled my examinalJ"on. I confimi that no material matters have C(e lo my attent1 (other than that disclosed belNI -) in connection with the examlnation whtch gfves me ¢ause to 1@ve that In. any material •x•mln•rfs ststem•nt accounliry recdS were Th)t kept in accordance with section 130 of the Act or th8 acc(Trts not aCcCd with the accnting recdS I have no concerns and have clyne across no other matters in connection with the examinatN)n to which attentK)rTr shoukj be drawn in order lo enable a prcoer understanding ol fv accounts lo be reached. . Pleas8 d8te the words the brachels rfthey do not apY. Oal•: Slgn•d: Relevant professlonal qualification(5) or body (if any): Address.. -.lion B Oisclosure Only complete rf the examiner ne&ls to high1h1 m atters of concern (see CC32, IndeFeThJent examinab'on of Charity accounts.. directions and guidance for examiners). October 2018