2024-10-31-accounts - Birmingham Phab Camps

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024

REPORT AND ACCOUNTS

Registered Charity 502073

REPORT OF THE TRUSTEES OF BIRMINGHAM PHAB CAMPS

YEAR ENDING 31[ST] OCTOBER 2024

LEGAL AND ADMINISTRATIVE INFORMATION

Working Name

Birmingham PHAB Camps

Constitution Birmingham PHAB Camps is an unincorporated association charity (number 502073). It is a voluntary organisation. Its Governing document is its constitution; and rules and operates under Birmingham PHAB Camps Operational Guidelines 2015.

Objects To provide holidays aimed at creating inclusive and diverse friendships for all children, with and without disabilities, living throughout the Birmingham area.

Board of Trustees

The following served during the year

Mr Andrew Miles – Chair

Ms Emma Spittle – Vice Chair

Mr Anthony Rate – Treasurer

Miss Jen Hardy – Secretary

Mr Grant McCaig – Trustee

Ms Jackie Redding – Trustee - resigned 31[st] December 2024

Election of Trustees

Trustees are elected by members at the Annual General Meeting and serve for a period of 3 years. There is no maximum number of terms that a Trustee can serve if they are re-elected. The board will meet 4 times a year to review aims, policies, strategy, finance and sustainability.

Management

The officers of the charity will serve on the Operational Committee together with at least 7 other members inclusive of leaders for any given year. They will meet 11 times a year. Anyone involved with Birmingham PHAB Camps can join the committee but are not subject to election. All members have to join at least one of the sub teams - Fundraising, Holiday allocation, Volunteer allocation, Leadership, Communications and Transport. These sub teams are responsible for carrying out the ongoing organisation of the holidays and the Charity each year, reporting to the Operational Committee.

Principal Professional Advisors

Bankers CAF Bank Limited, Kings Hill, West Malling, Kent ME19 4TA Independent Examiner C T Edwards of CT Edwards Limited, 26 Darnford Moors, Lichfield.

Charity address As a voluntary organisation, we operate without a physical base, but hold physical meetings and training events at the University of Birmingham. Website www.bhamphabcamps.org.uk

Charity Commission Number 502073

TRUSTEES’ REPORT

Charity Aims and Organisation

Birmingham PHAB Camps is a voluntary organisation that provides holidays aimed at creating inclusive and diverse friendships for all children, with and without disabilities, living throughout the Birmingham area. We are staffed entirely by volunteers. We arrange a series of holidays for groups of twenty or so young people, in various age groups, during Easter and the summer holidays. Three of our holidays (Junior, Senior and Venture) are age-specific, and integrate a minimum of ten disabled and ten non-disabled children on each of them. In 2024 we also ran Discovery, a camp offering a holiday to create friendships for a smaller number of children with learning difficulties who would find the other camps too overwhelming, and Festival Camp, as Camp for disabled adults quite literally at a festival.

We provide a range of fun and stimulating activities from canoeing and archery to raft building and ropewalks, along with visits out, such as the beach, theme parks, ice-skating, escape rooms and other excursions. The young people are given the opportunity to participate in new and challenging experiences where everyone participates together, no matter what their ability.

Families are asked to contribute only what they can afford towards the cost of a PHAB holiday, which leaves the charity with a lot of fundraising to do, as well as organising all the holidays. Everyone works voluntarily so there are no salaries to pay and few expenses are claimed. This means that our administration costs, which includes the cost of DBS checks and the licence for our Safeguarding app, are less than 5% of our total costs.

Charities and Public Benefit

The Trustees confirm that they comply with their duty to have regard to the Charity Commission guidance on public benefit in exercising their power and duties and deciding what activities the charity should undertake. As can be seen in this report, and within the Objects on page 1, the charity has charitable purposes or 'aims' that continue to be, and are carried out for, the public benefit. The Trustees also believe that the opportunity to benefit is not unduly restricted, that people in poverty are not excluded, that there is no detriment or harm arising from carrying out Birmingham PHAB Camps aims and that any private benefits received, other than as a beneficiary, are incidental.

Financial Review

The total incoming resources for the year were £143,233 (2023: £123,404) against expenditure of £137,352 (2023: £121,388) leading to an increase in total funds of £5,881. A receipt in late October from a Barratt Homes Gala Night of £28,348 is for 2025 holidays.

Accumulated funds as of 31st October 2024 amounted to £76,333 (2020: £70,452).

This year we have been able to run 5 holidays in the summer. Costs were reduced on Junior and Senior camps after we changed Centres. We did increase the number of children taken on Venture and Discovery Camps which increased costs. In addition, we ran a new ‘Festival Camp for young adults to a music Festival. Shortages of Leaders prevented us running one holiday at Easter.

We are planning to hold 3 holidays in 2025, This is less than usual, due to a shortage of experienced leaders. Our budget for these holidays would be £133,000. We anticipate an overspend of £38,709 leaving us with unrestricted reserves of £37,624.

Risk Review

The Trustees have a continuous process of risk assessment and maintains a risk register. Risks areas identified cover reputational, financial, operational and regulatory.

The Trustees consider that the areas where the impact of risk could be highest are:

loss of experienced volunteers
significant reduction in Trust Fund donations
health and safety of our young people, which we safeguard against to the highest standards.

TRUSTEES’ RESPONSIBILITY FOR THE FINANCIAL STATEMENTS

Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of its income and expenditure for that year. In preparing those accounts, the Trustees are required to:

Select suitable accounting policies and then apply them consistently.
Make judgements and estimates that are reasonable and prudent.
Prepare accounts on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.

The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with charity law. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINATION OF THE ACCOUNTS

Charity law does not require the accounts to be audited, but, if not audited, an Independent Examiner's Report must be provided. The Trustees have appointed C T Edwards Limited to undertake this work.

Approved by the Board of Trustees on 14th January 2025 and signed on their behalf by

Andrew Miles Chair

Anthony Rate Treasurer

CHAIR’S STATEMENT

It has been another busy year for Birmingham PHAB Camps. We have had some exciting changes that have made the year feel exceptionally busy. Being one of the operational members of Birmingham PHAB Camps can often feel like a relentless and sometimes thankless task. However, without exception when the holidays happen, it is a huge reminder of the impact that this organisation has on the people we work with. The smiles created and lifechanging impact that these holidays have is something that is only possible due to the monies raised and the small team of individuals that work year-round to make PHAB happen. It seems too small a token to say thank you.

PHAB Parent:

“Amelia has benefited in so many ways especially by engaging with new people and making friends for a life time, experiencing new activities such as sailing, hiking and swimming. She also conquered her fear of going on the beach! She also hugely benefited from this holiday as it gave her a chance to be herself without her complex medical interventions constantly.”

PHAB Volunteer:

“I cannot stress enough but this opportunity to come back as an adult and volunteer on venture camp truly changed my whole perspective on life and my future career path. I already cannot wait to join the PHAB family and volunteer for many MANY summers to come!”

Our run of camps this year started with the brainchild of two long serving volunteers. Rachael Lane and Jeremy Rison created Festival Camp. This completely innovative experience saw 9 disabled adults attend a real music festival, sleeping under canvas and dancing the days and nights away at the mainstage alongside hundreds of other festival goers. A music festival, we might add, that was not specifically designed to be accessible or for disabled young adults, but we adapted and made it so for a range of wheelchair users, and other differently able people. The festival fell on a weekend where the Cotswold countryside was doused in heavy rain and one of the largest and longest thunderstorms one could imagine, which actually seemed to add to the experience! Thankfully the sun did come out, and the weekend was a huge success enabling the young adults to experience freedom and make memories that are such a staple of coming of age for so many that disabled people are often denied.

Our teenage camp, Venture, went from strength to strength taking the largest and most diverse group of young people to the Lake District. Taking inspiration from the previous camp, we themed it around a festival and all the children were all offered the opportunity to sleep under canvas one night with their peers.

The three other camps we ran this year were innovative in their own way as they took place at a new centre. The experienced leaders took the bold decision to move their camps away from the Wingate Centre which had been their base for around 20 years and launched headfirst into creating inclusive holidays at Hindleap Warren Outdoor Activity Centre in East Sussex (Part of London Youth).

Our camp leaders: Clara Jeggo-Morate, Bekki Novak, Ellen Beech, Adam Cotton, Chris Davidson, Emma Spittle, Andrew Miles, Jeremy Rison, Rachael Lane, Simrute Kaur and Kerry Ann Owen and are an incredibly dedicated group of people who all undertook creating and facilitating these holidays around their own jobs and commitments, and again it seems simply too little to just thank them.

We have another thanks to give as our longstanding Trustee and Designated Safeguarded Lead (DSL), Jackie Redding is moving on after six years of dedicated work for the charity. She has supported camp leaders in safeguarding some of our most vulnerable young people and has been an asset to Birmingham PHAB Camps. We have truly valued her knowledge and passion and wish her all the best.

This leaves space for us to look ahead to the future for Birmingham PHAB Camps. As 2025 opens we look to welcome Susan Dunigan as our new Safeguarding Trustee and DSL. Susan is the former Assistant Head and DSL of Kings Norton Boys School, where she previously referred children to us and saw the impact that the camps have. She now runs her own company: The Enlightened Parent, helping parents to respond to bullying, guard against social media hazards, and help children manage conflict. She also provides a monthly safeguarding newsletter that schools all over the country subscribe to. We could not be more grateful that Susan is willing to bring this expertise to PHAB and give her time this year to overseeing safeguarding

on all the camps.

We are also saying possibly goodbye to Maxine Ross-Wallis, as our Trust Funds Officer. As well as being former Chair of PHAB, and still the record-holder for leading the most camps, Maxine has been raising the over 75% of PHAB’s income for over thirty years through tireless Trust Fund applications. It is an incredible feat and one we know no other single volunteer will ever be able to replace. For everything you have raised for us Maxine, making these camps possible, we thank you from the bottom of our hearts!

We have an exciting year ahead with plans to digitise our medicine administration records making the charity’s records even more robust as we continue. We have three camps currently planned for 2025 which we know will have a far reaching and incredible effect on the lives of the young people who attend.

This is only possible due to the volunteers who work year round to recruit, police-check, and train our volunteers; those working with schools and families to assign children to the holidays and safeguard them on and off of camps; the leaders who plan, risk assess, and deliver the holidays; and each and every volunteer who attends a camp as a volunteer carer to enable children the most inclusive and freeing experience of their lives. The challenge that lies ahead is keeping this incredible feat all voluntary. To do this we must recruit more volunteers and convert more into leaders for the charity to sustain. This will be a focus of 2025.

Before we close, we would like to say thank you as ever to our Treasurer Tony Rate. Tony not only manages PHAB’s accounts and financial transactions, but he also helps all our leaders budget for their camps and supports in nearly all other areas of the charity’s operation. He genuinely cares about the outcomes for all the children we support, having been involved with Phab for 46 years, and is a constant rock for both of us. We could not be more grateful.

As we look ahead, we are truly proud of the hard work put into the camps and the impact they have. We are excited to see our inclusive camps go from strength to strength and are keen to see where the coming year takes us.

Emma Spittle and Andrew Miles (Vice Chair and Chair Person)

2024 HOLIDAYS AND ACTIVITIES

During 2024 we arranged a programme of 5 PHAB Camp holidays. A total of 161 individuals took part and a breakdown of the holidays is detailed below.

CAMP & Dates	Leaders	Age Group	Number of participants	Number of participants	Number of participants	Venue
			Disabled	Non-disabled	Volunteers
JUNIOR 3rd– 10thAugust	Bekki Kovak & Clara Jeggo-Morate	8-10	9	11	15	Hindleap Warren
SENIOR 10th– 17thAugust	Ellen Beech & Adam Cotton	11-13	12	12	16	Hindleap Warren
VENTURE 27th– 3rdAugust	Chris Davidson, Andrew Miles, Jeremy Rison &Emma Spittle	14-16	12	13	15	Bendrigg Lodge
DISCOVERY 18th– 23rdAugust	Kerry-Ann Owen & Simrute Chima	12-16	10	0	13	Hindleap Warren
FESTIVAL	Rachael Proctor-Lane &	18+	9	0	13	Nibley Festival

		Total	52	36	73	= 161

JUNIOR

Junior Camp spent the week at a new Centre, Hindleap Warren. For some of the children that we took away it was their second or third time on PHAB camp but as it was a new centre, in this regard, it was a whole new experience. We travelled as a group down to Hindleap Warren on a coach and stopped off at Beaconsfield services approximately halfway through the journey to use the services and to eat our packed lunches. Once onsite volunteers branched off to either entertain the children or complete administrative or logistical tasks such as unloading the luggage. The theme of this year’s Junior camp was adventure which was split into sub themes of pirates, the jungle and forest. Our 3-day groups were split into these sub themes and named after them.

During this week at Hindleap Warren we had two whole days off site and onehalf day off site. Junior visited Chessington World of Adventures on one day and spent another whole day at Brighton visiting the beach, the sea life aquarium and arcade on Brighton Pier. Half a day was spent at Coral Reef Waterworld in Bracknell. All days off site were successes. The remainder of the week was spent completing activities mostly led by Hindleap Warren staff such as water sports or the zip wire. Evenings on site were spent doing craft activities, adult led games and activities and watching movies all snug in our living/activity space that the centre allowed us to use for our personal use throughout our stay. Our volunteer team consisted of many strong volunteers who were dedicated and extremely hard working who made taking a more complex and younger child (aged 7 on camp) with us. The needs of our camp this year were

overall less physical and more neurodiverse, which presented different challenges and opportunities. This also meant that most of the children on camp had some form of physical disability or neurodiversity so had more ‘hidden’ needs.

Many friendships were formed on camp between disabled and non-disabled children. This was particularly evident with returning participants who were familiar with PHAB and mixing with others with differing needs. All participants showed the values that PHAB works to and to promote and share and many of the new participants showed great promise to be returning participants.

From verbal feedback volunteers and the leadership team felt the week was a success particularly considering Junior was the first camp to spend the week at Hindleap Warren. Junior volunteers and participants look forward enthusiastically to Junior camp 2025.

SENIOR

Senior Camp this year ran from Saturday 17[th] August – Saturday 24[th] August 2024. We went to a new Centre - Hindleap Warren. The travel to the new location was a little far but this was magnified due to the bad traffic and road works. Hindleap Warren was amazing, all the staff there really understanding all the participants needs both able and disabled. The staff were very friendly and couldn’t do enough to support the camp leaders and volunteers. A negative point in past years has been the food on the camps which the centre provides, this year was completely different. The food was great, and the portions were perfect. The team of cooks were very understanding and accommodating to all the needs of the kids and were happy to make small changes when needed.

The activities we did in the centre with the Hindleap Warren staff were very

engaging and well led by the instructors. The instructors made a lot of effort with all the participants, and it really felt like a fun holiday rather than a school trip which was great to see.

The activities were a lot more full on than we are used to, which led to some of the kids feeling tired half way thought the camp so for future camps this could be something we take in to consideration. We found a couple of days into the camp by doing more activities in shorter time slots worked a lot better than just doing 1 activity for the whole morning / afternoon where the kids had multiple goes of the same thing (zip wire), this led to a lot less waiting around and the kids seemed more enthusiastic and engaged. The team at Hindleap Warren were more than happy to change the schedule around to benefit the camp which made everything run very smoothly and get the most out of the week.

We also went out of the centre and did activities such as bowling, swimming, cinema, laser quest and visited Brighton Beach for the day. The travel went well, being due to the team of mini-bus drivers who again were amazing and could not do enough to support the camp leaders and team. Having 3 minibuses rather than a coach

means the travelling is a lot more streamlined and there is a lot less waiting around.

Accommodation was a little more basic and less homely than on previous camps with no storage space in rooms for luggage and the halls being a little small for wheelchair users. However, with better planning from Phab leaders this problem can be resolved easily. Overall, the camp was a great success with all the kids having an amazing week and really benefiting from what PHAB offers. We have received great feedback from both participants and volunteers. It was a very welcome change moving camp locations and I really look forward to going back to Hindleap Warren.

DISCOVERY

We had a long drive to Hindleap centre, so thought why not jump out along the way and go swimming at Guildford Spectrum, after playing BINGO and all the children playing with their party bags on the coach! There were lots of smiles in the swimming pool, the children loved the swimming slides and loved the waterfalls! A member of the public approached the volunteers to say that they admired all their hard work and wanted to buy all the volunteers a coffee! After arriving at Hindleap and having dinner, we had a coloured powder fight, the kids absolutely loved throwing the powders over each other followed by a water fight. Monday = Thorpe Park Day! All the children were excited to go to Thorpe Park today – one child was talking about how they wanted to go on the SAW rollercoaster at 6AM! All the children had lots of time to go on the rides that they wanted to, some of the children went on their favourite rides more than once!

Tuesday = Water sports, Forest Adventure and Camp fire at Hindleap ! We thought canoeing and paddleboarding was such

a treat and all the children and volunteers had lots

of fun on the boats on the lake! Forest Adventure was a forest walk on site, the children loved their buggy wheelchairs to help them to plough through the woods! There was lots of sliding through the mud and warriors with mud smeared on everyone’s face! After Dinner and lots of birthday cake, we headed down for a walk to the campfire. Everyone loved the campfire songs, and Molly absolutely loved making smores with the marshmallows and biscuits!

’ Wednesday = Drusilla s and Brighton Beach:

Today was most people’s ‘favourite day’! We started the day at Drusilla’s! Drusilla’s is an AWESOME zoo with the best animals, everybody loved the penguins and the pink flamingos and enjoyed going animal spotting! We went to the sensory room which was booked out especially for us! Everyone loved sliding down the slide into the ball pool pit, it was super interactive! There were lots of arcades, an adventure playground and water play! The part that everyone thought was the most fun at Drusilla’s was the train ride! We booked a slot for us all to pile onto the train – PHAB took up half the train, and we were having so much fun, we honestly did not want to get off the train! The train instructor was called Andy, and every time the train ride stopped, we would sing to Andy, ‘’One more ride, one more ride, we all thought it was hilarious that we managed to get three rides out of Andy! After Drusilla’s we went to Brighton Beach! The kids absolutely loved the Pier and playing in the arcades and the rides outside before Fish and chips

on the beach! We found what we thought was a nice spot on the beach, but we were surrounded by seagulls wanting to eat our food!

Thursday : Hindleap Activities and Cowboy/Cowgirl VS. Aliens PARTYYYY, the children were divided up into two different

groups: The Alien group first done crate stacking before lunch then tower zip after lunch! The Cowboy/Cowgirl group done Archery first then – Crate stacking after lunch! Crate Stacking everyone enjoyed working in pairs to see how high they can get on the crates, some managed to get to 14 crates which was the maximum number of crates! The rest of the team helped by making sure that the ropes were pulled super tight and everyone worked so well together in a team! Ziplining: Everybody LOVED ziplining, Zoya was ~~ee~~ giggling lots as she found it so fun! Everyone was super brave and gave it a go! Billy was such a pro – he was wanting to go ziplining since he saw people ziplining at Brighton beach! Archery – this was so inclusive for all the children, everyone loved playing archery games which they thought was super funny (the one they landed on told them where they were going on holiday next and with who!).

~~BS~~ PARTY TIME - We had lots of surprises for the children and volunteers, the first was a ~~fa~~ RODEO BULL that FILLED the whole party room! Everyone was super surprised and excited when they walked into the party room and saw the rodeo bull! We managed to get all the children up on the bull, they all managed to stay on the bull without falling off, better than all the other volunteers! We didn’t have just one surprise but had another two more! The party entertainer was the second surprise! Every single one of the children was in awe of the party entertainer and found him HILARIOUS! All the children joined in with all the dancing and all the music and were all up to super late because they were having so much fun at the party! The third surprise was the Photo 360 booth – this was a spinning photo device that took a video of you posing on the pod. Every child had a go and had the coolest videos of themselves. Friday: Hindleap activities and Coach home! The Alien group done archery before lunch. The Cowboy/Cowgirl group done ziplining. Everyone enjoyed their last activities before eating their lunch and heading home!

VENTURE

Returning to the beautiful surroundings of the Lake District, Venture once again headed back north to Bendrigg Lodge near Kendal. This year, we took a record number of 25 young people away. Last year's camp had a lasting impact on the group, and it was wonderful to see how many of them stayed in touch throughout the year. We witnessed them living out the values we aim to instil at camp, building kind, supportive and lasting friendships. When it came time to select participants for this year, we really wanted to offer the opportunity to as many of those who had embraced the PHAB experience so fully whilst also being able to give an opportunity to new participants to experience a Venture camp.

We were also fortunate to have a highly experienced volunteer team of 15, which included three former camp participants. Two of these volunteers were returning to PHAB for the first time in over ten years, having attended camp together as participants all those years ago!

The week saw us take on a jam-packed schedule that began with us covered in shaving foam, flour and fancy dress within hours of arriving at Bendrigg with some chaotic welcome games. In the days that followed, we took on a range of activities including abseiling, zip-lining, canoeing, paddleboarding, swimming, sailing, cycling, and archery.

On Sunday evening, we were joined by the incredible Degrees of Error theatre group, who stopped off on their way to the Edinburgh Fringe to perform an incredible improv murder mystery show and workshop for us. This really captured the imagination and really brought out the curiosity and humour within the group, even managing to get one of our participants cast as a main part! Wednesday saw us return to Blackpool where we had a memorable beach day, sat in the sun with Blackpool tower just behind us we relaxed all day enjoying fish & chips & building sandcastles. A truly memorable moment was when we managed to get one of our participants into the sea for the first time in their life, managing to get past their distaste for sand in the process! Thursday saw us take on a beautiful and relaxing waterside group hike, skimming stones and enjoying ice creams as we went.

This year's theme of festivals was embraced by all and one of the most exciting elements of this year's camp was that we offered all our participants the chance to camp outside with their friends in a large bell tent on one evening during the week. This was a massive success and saw brilliant integration, maturity and support for each other by all of those who were camping out. We also had an essential oils workshop, tie dye, powder paint fight and several musical instruments on hand throughout the week to keep up the festival vibe.

As always, we saw wonderful friendships forming and a growing sense of community as the week progressed. The volunteers gradually stepped back, allowing the group to take the lead. The week ended with our final evening party, where we danced and chatted the night away!

FESTIVAL

Festival Camp was a brand-new holiday for Birmingham PHAB Camps this year. It was dreamt up by one of our volunteers who previously attended Nibley Festival which is a medium-sized, family-friendly festival in Gloucestershire. The idea was to take a smallish group of disabled young people and offer them a full festival experience which they would otherwise not get. We knew we wanted to be camping in tents and experience the same Festival lifestyle as everyone else there. And with that, we knew we would have lots to contend with: rain, mud, cramped tents and toilet facilities! But where there is a will, there is a way. And, after a lot of discussion about whether it was even possible, we decided to have a go and make Festival Camp happen!

The organizers of the Nibley Festival were incredible. They understood our needs and supported us at every stage. They gave us a site to base ourselves as close to the entrance as possible, right next to the disabled toilets. We reached out to a local company which rents bell tents. We arrived at the festival mid-afternoon on Friday to find our bell tents already set up. Some of us who needed hoisting had camp beds and we had wooden boards laid on the ground to help with moving the hoists across uneven ground. After we settled in, we went off to explore the festival.

Nibley was a great festival for us because it was relatively compact. The main stage area was surrounded by food stalls and there was a second field with tents with activities like arts and crafts, more food and a smaller stage area. It meant we could oversee everyone but allow people to explore the festival with relative freedom. It was a joy seeing people explore the stalls and getting food on their own. With the close of Friday night came the classic staple of a British festival: an epic thunderstorm! It was quite something as the rain lashed our tents and lightning lit everything up.

We awoke the next morning to a very soggy Nibley Festival. With the ground turning to mud, we were thankful for the heavy-duty ropes we brought to pull the wheelchairs. Fortunately, the sun came out for most of Saturday, and we spent a large part of the day lazing near the main stage with groups of us wandering to the stage or exploring other areas. The headline act on Saturday night was the Hoosiers and they offered one of our festivalgoers something special when he met them backstage beforehand and then the lead singer jumped into the crowd mid-performance to sing alongside him! As Saturday evening turned into night, we all went to the smaller stage and danced late into the night. Then, some of us danced even later into the night during the silent disco which took place throughout the whole festival. It goes without saying that all the volunteers at Festival Camp were brilliant. Being a brand-new camp in an environment which presented unique challenges, there was some trepidation. But we took things in our stride and yet again, my view that we are a unique charity with our willingness to “have a go” was laid bare. Ultimately, it means we can offer the young people who come away with us genuinely new opportunities. Festival Camp embodied Birmingham PHAB Camp’s spirit of “having a go”. After all, without that spirit, the world would be quite a boring place to live in.

Independent Examiner's Report to the Trustees of Birmingham PHAB Camps

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31st October 2024, which are set out on pages 10 to 189

Responsibilities and basis of report

As the Charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and

content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

C T Edwards

C T Edwards Ltd

26 Darnford Moors, Lichfield, Staffordshire Date: 14th January 2025

Birmingham PHAB Camps

Statement of Financial Activities for the year ended 31st October 2024

Incoming resources Donations Trust Funds & Charities Note 3 Donations Notes 4 & 9 Sponsored Wheel and Walk Volunteer Sponsorship Parents & Participants contributions Note 5 Gift Aid claims Funds raised by volunteers Note 7 Bank Interest Total Resources expended Expenditure on raising funds Incurred seeking donations Printing and Stationery Fundraising costs Note 7 Charitable activities Note 5 Junior camp Senior camp Venture camp Discovery camp Festival camp Day Trips Note 6 Other expenditure Training Equipment Insurances Postage and Stationery Bank Charges Travelling expenses Software & DBS checks Depreciation Note 8 Leaders thank you Governance costs Independent Examination fee Total Net income Total Funds brought forward Total Funds carried forward	Unrestricted Funds Restricted Funds Total Funds £ £ £ 88,140 88,140 40,447 40,447 2,551 2,551 1,885 1,885 7,718 7,718 1,177 1,177	Prior year	Prior year
			funds £ 82,128 29,082 1,134 1,020 4,537 1,762
	141,918 0 141,918 0 0 1,315 1,315		119,663 3,028 713
	143,233 0 143,233		123,404
	170 170 209 209		0 492
	379 0 379		492
	31,820 31,820 34,107 34,107 37,733 37,733 19,083 19,083 6,645 6,645 0 894 894		33,606 36,628 31,112 13,496 0 0
	129,388 894 130,282		114,842
	420 420 546 546 3,315 3,315 122 122 60 60 349 349 1,262 1,262 167 167 0 0 450 450		482 622 3,059 24 66 35 876 168 272 450
	6,691 0 6,691		6,054
	136,458 894 137,352		121,388
	6,775 (894) 5,881		2,016
	68,452 2,000 70,452		68,436
	75,227 1,106 76,333		70,452

Birmingham PHAB Camps

Balance Sheet as at 31st October 2024

			Unrestricted	Restricted		Prior year
			Funds	Funds	Total Funds	funds
				£		£
Fixed Assets
Tangible Assets		Note 8	337		337	504
Current Assets
Short term deposits- CAF BANK Ltd			69,818	1,106	70,924	57,119
Cash at bank and on hand			1,907		1,907	3,217
Debtors and Prepayments			3,616		3,616	10,086
	Total Current Assets		75,341	1,106	76,447	70,422
Less Creditors (accruals) falling due within one year			451		451	474

	Net Current Assets		74,890	1,106	75,996	69,948

	Total assets less current liabilities		75,227	1,106	76,333	70,452

	Total assets		75,227	1,106	76,333	70,452
Funds of the Charity
Restricted income funds		Note 9		1,106	1,106	2,000
Unrestricted funds		Note 10	75,227		75,227	68,452
	Total Funds		75,227	1,106	76,333	70,452

Signed by two Trustees

14th January 2025

Birmingham PHAB Camps

31st October 2024

Notes to the accounts Note 1 Basis of preparation

1.1 Basis of accounting

The accounts have been prepared in accordance with:

• The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014

• and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Cash flows

Advantage has been taken of the exemption available in section 7 of FRS102 in not preparing a statement of cash flows.

Note 2 Accounting policies

2.1 Income
Recognition	Income is included in the Statement of Financial Activities (SoFA) when:
of income	· the charity becomes entitled to the resources;
	·it is more likely than not that the trustees will receive the resources; and
	· the monetary value can be measured with sufficient reliability.
Offsetting	There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102
	SORP or FRS 102.
Grants and	Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10
donations	to 5.12 FRS102 SORP).
Tax reclaims	Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered
on donations	on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation
and gifts	unless the donor or the terms of the appeal have specified otherwise.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report
Investment	This is included in the accounts when receivable
income

Birmingham PHAB Camps

Notes to the Accounts (continued)

31st October 2024

2.2 Expenditure and liabilities

Liability Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the recognition charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Creditors The charity has creditors which are measured at settlement amounts less any trade discounts Provisions for A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the liabilities amount required to settle the obligation at the reporting date Taxation As a registered Charity the Charity benefits from rates relief and is generally exempt from Income Tax and Capital Gains Tax, but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

2.3 Assets

Tangible fixed	These are capitalised if they can be used for more than one year, and cost at least £250
assets for use	They are valued at cost.
by charity	The depreciation rates and methods used are disclosed in note 8
Debtors	Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any
	trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration
	expected to be received.

Birmingham PHAB Camps

Unrestricted Funds £	Restricted Funds £	31st October 2024 Total Prior year £ £	31st October 2024 Total Prior year £ £
		Total £

18,890		18,890	19,277
8,000 7,000 6,000 5,000 5,000 5,000 3,000 3,000 2,500 2,500 2,100 2,000 2,000 2,000 2,000 2,000 1,500 1,250 1,200 1,000 1,000 1,000 1,000 500 500 400 300 250 250		8,000 7,000 6,000 5,000 5,000 5,000 3,000 3,000	6,000 750 10,000 5,000 5,000 3,000
		2,500
		2,500
		2,100
		2,000	2,500
		2,000 2,000 2,000 2,000
		1,500	1,000
		1,250	1,100
		1,200 1,000 1,000 1,000	700 1,000 1,000 825
		1,000
		500 500 400	500 500
		300	300
		250 250
		0 0 0	7,976
			5,000 4,000
		0 0 0	3,000 1,000 1,000
		0	1,000
		0 0	500 200
88,140	0	88,140	82,128

Birmingham PHAB Camps

Notes to the Accounts (Continued)

31st October 2024

4. Donations Barratt Homes Gala Dinner Barratt Homes Golf Day Enterprise RAC UK Ltd Steel and Alloy Steel Processors Misc. and anon Volunteer Membership fees In memory of Richard Peplow (Child and adult on camps) Dr Paul Greaves Mr C Douglas In memory of Reg Allbones (Volunteer) On line donations via Charities Trust Ninestyles Academy Mr K J Fleming J & D Potter Mr Peter Brett	Unrestricted Restricted 28,348 3,185 2,500 1,000 2,009 1,025 500 400 360 250 200 200 230 120 120
	40,447 0

5. Expenditure on Camps

Children Volunteers Cost 20 15 31,820 24 16 34,107 25 15 37,733 10 13 19,083 9 14 6,645 894 No of Participants	Children Volunteers Cost 20 15 31,820 24 16 34,107 25 15 37,733 10 13 19,083 9 14 6,645 894 No of Participants	Net Cost (1,713) 30,107 (1,820) 32,287 (1,895) 35,838 (920) 18,163 (1,370) 5,275 894 Parental Contribution


88	73 130,282	(7,718) 122,564

6. Expenditure on Day Trips/ Online events

We took a group of children from Discovery camp to Drayton Manor Theme park on December 10th 2023, at a cost of £894.

7. Fundraising Income and Costs

Charges on Peoples Fundraising online Giving Platform

	Income Costs 209
	0 209

Birmingham PHAB Camps

Notes to the Accounts (Continued)

31st October 2024

8. Fixed Assets Cost At the beginning of the year Additions At end of year Depreciation Basis Rate At the beginning of the year Depreciation At end of year Net book value at the beginning of the year Net book value at the end of the year	Fixtures, fittings and equipment 7,999
	7,999
	SL 25% 7,495 167
	7,662
	504
	337

9. Restricted Fund

A donation was received from The Morrisons Foundation to be used for day trips . Due to Covid-19 a trip that was arranged could not go ahead at the time of the donation and a trip to Drayton Manor Park took place in December 2023. We are planning to run a few day trips in 2025 that will use up the restricted fund balance.

10. Reserves Policy

The reserves of the charity are held in the accumulated fund. The Board's policy is to progressively increase reserves to six months unrestricted expenditure. The Trustees consider six months to be an appropriate period for outstanding liabilities to be met and ensure orderly winding down of the charity if necessary.

Where Reserves are held

The majority of reserves are held in interest bearing accounts with CAF Bank Ltd.

11. Transactions with Trustees and Related Parties

No trustees have been paid any remuneration or received any other benefits from volunteering for the charity.

During the year there were no related party transactions. (2023: None)

Inde endent Examiner's Re ort to the Trustees of Birmin ham PHAB Cam I report to the charity trustees on my examination of the accounts of the Chartty for the year ended 31st October 2024, which are set out on pages 10 to 189 Res onsibilities and basis of re ort As the Charity's Trustees you are responsible for the preparation of the accou nts in accordance with the requirements of the Chartties Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matertal matters have come to my attention in connection with the exa mination giving me cause to believe that in any material respect: l. accou nting records were not kept in respect of the Charity as required by section 130 of the Act- or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accou nts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. C T Edwards CT Edwards Ltd 26 Darnford Moors, Lichfield, Staffordshi re Date: 14th January 2025 12